Arrangement of project completion data and matters needing attention

1 Main contents of completion data collation

Engineering construction materials refer to various forms of information records formed in engineering construction, which can be divided into capital construction documents, supervision materials, construction materials and as-built drawings. The supervision unit is only responsible for reviewing the completion documents in the construction stage, which are the key components of the project construction materials, including the following contents: ① project management documents; (2) Construction technical data; (3) Construction survey records; (4) building materials; (5) Construction records; ⑥ Construction test data; ⑦ Process acceptance data; Today the completion quality acceptance data; Pet-name ruby supervision information.

2, the main problems found in the process of finishing the completion data

At present, all the engineering data of the metering station have been sorted and filed. In the process of finishing and reviewing the completion data, it is found that there are some problems such as untimely, inaccurate and irregular filling of data records, poor storage, lost data, lack of signature of personnel, etc., which bring certain difficulties to the completion acceptance work and affect the filing quality of engineering data. The main problems found in the process of finishing the project completion data of metering station are as follows.

2. 1 The original project management file is incomplete.

Due to management reasons, some important documents were copied when they were distributed or forwarded, and handover was not considered at that time. The construction unit did not submit the documents in time, which did not meet the basic requirement of "completed documents shall not be copied" in the archives management regulations. Some contractors neglected data management, resulting in the loss of original documents. Some units frequently change professional and technical personnel, and the handover of documents is not strictly controlled, resulting in the loss of original documents, leaving hidden dangers for the filing of handover documents.

2.2 The signing procedures of construction process data are incomplete.

Due to the long construction period, frequent replacement of technical personnel of the construction unit, the phenomenon of untimely data signing and data loss during the construction process, and the signing date of individual supplementary data does not meet the construction technology requirements.

2.3 the construction data format is not standardized

The information formed in the construction process is not standardized, the format is not uniform, and the paper is not standardized, especially the certificate of approval in the materials submitted for inspection, which causes the margin of the file format to be unequal and the gap is large, which makes the binding of the file more passive.

2.4 The original construction data is not standardized.

In the construction process, the original materials are written in an irregular way, such as pure blue ink, ballpoint pen, pencil, etc. It is not conducive to the long-term preservation of archival materials and does not meet the filing requirements of completed materials.

2.5 The original construction acceptance visa information is not standardized.

Concealed works, completion reports, quality assurance materials and other materials are not completely filled in, some columns lack signature opinions, and some are arbitrarily altered, which reduces the credibility of the original materials and thus reduces the use value of the completed materials.

2.6 As-built drawings are not standardized.

During the review of as-built drawings, it was found that the collection of changes by the construction unit was incomplete and could not be compiled in strict accordance with the requirements of as-built drawings. As-built drawings are not completely marked with changes, only some changes are made in as-built drawings, some of which involve multiple drawings, and the construction unit only makes changes in one of them. The method of drawing as-built drawings does not meet the specification requirements; Some use old construction drawings to make as-built drawings; Some modifications are still carried out when the original construction drawing is more than 40%, which does not meet the requirements of as-built drawing compilation.

3. Matters needing attention in future work

3. 1 From the beginning of the project.

When the project starts, the construction unit is required to set up a project data management organization and management personnel to be responsible for the collection, collation and filing management of the project completion data. The first site meeting emphasized the collection and arrangement of the completion data of the construction unit.

In view of the characteristics of long project cycle and involving many units, it is required that the compilation of completion data of construction units must be synchronized with the construction process, and the project completion acceptance should be synchronized with the project data acceptance, so that data management can run through the whole process of project construction.

3.2 Establish and improve the data management system

Due to the uneven management level of the construction unit, the data management regulations suitable for the project should be formulated according to the actual situation of the project, so that the construction unit can have evidence to follow and operate well in the process of engineering data collation, and avoid the diversity and irregularity of data formats. In addition, with the progress of the project, the inspection of important data should be carried out irregularly. Only in this way can we urge the construction unit to strengthen the data management, attract the attention of the leaders, make the files at all stages of engineering construction timely formed and managed in an orderly manner, ensure the accuracy, completeness and standardization of archived documents and drawings, ensure the integrity and signature of construction technical data records, and ensure the authenticity and reliability of raw material quality assurance data.

3.3 Strengthen process control

The project management personnel and engineering technicians of the project construction unit should earnestly shoulder their responsibilities, ensure that the project construction and data collation are carried out simultaneously, avoid the disconnection between construction and data collation, and avoid the phenomenon of completing the construction task first and then supplementing the data. Archives managers should often go deep into the construction site to check the synchronization, authenticity, accuracy, completeness and standardization of construction materials, and establish a process control reward and punishment system to ensure the management of engineering materials.

3.4 Strengthen the publicity and education of archival knowledge

The project managers of various construction units come from different professions and have different understandings of the importance of engineering data. Therefore, after the project starts, the project managers of all units should be trained and publicized in information management knowledge, visa requirements for raw materials in the construction process, compilation requirements for project completion data and basic requirements for project acceptance, so that the completion data can be standardized and standardized strictly from the beginning of the project, and the construction management level can be improved. Put an end to the appearance of nonstandard original data and documents in the construction process, and ensure the quality of project completion files.

3.5 Strictly control the completion acceptance.

In the completion acceptance stage, the supervision engineer should strictly check the completion documents and drawings, focusing on whether the engineering change order is complete and fully reflected in the completion drawings, whether the signing procedures of various documents are complete, whether the writing is standardized, and whether there are copies. , to ensure the authenticity and accuracy of the completion documents.

4. Concluding remarks

With the concerted efforts of Qi Xin, the project completion data file arrangement of the metering station has been successfully handed over to the archives department of the construction unit. Through the problems found in the arrangement of project completion data, I hope to help or draw lessons from all kinds of engineering and technical managers, prevent the recurrence of similar problems in project management in advance, and provide quality assurance for creating first-class projects.

Expansion: Measures for the arrangement of project completion data and file management

According to the company's archives management methods, combined with the actual project, do a good job of finishing the completion data and archives management.

Section 1 File Management

1. 1 Establish and improve file management procedures. Specify the numbering of all documents and the delivery of registration documents.

1.2 Periodically check whether the file has been sent and whether the file that should be replied has been replied.

1.3 handle the delayed documents in time, and urge the departments that fail to perform their duties to take corrective measures in time.

1.4 all kinds of documents are sorted according to their characteristics, interrelationships and preservation values, and the examination papers are compiled according to the characteristics of the contents and time of the documents.

1.5 The title of the case file should accurately reflect the author and content of the case file, and the storage period of the case file and the main case file should be determined.

1.6 The archive file shall be complete and complete, which can correctly reflect the main work of the unit and facilitate storage, retrieval and utilization.

In the second quarter, finishing the completion data

2. 1 information collection

（ 1）

(2) the opinions and opinions of the construction unit on the progress, quality, investment, contract and other aspects during the construction process, and the opinions and instructions of the superior unit of the construction unit on the project construction.

(3) collect the instructions issued by the supervision unit. Including the instructions of the supervisor, the instructions of the site supervisor and the supplementary drawings provided.

(4) Various meeting information.

2.2 field records

It mainly includes the following contents: the name and quantity of construction personnel and equipment, project progress, construction quality, construction safety and accident handling records; The weather conditions of the day and the water level of the Yangtze River; Instructions issued by the supervision office; Disputes that occurred that day and their solutions.

2.3 Statistics

Use software programs such as Project2000 and Foxpro to report the project resources, quality, progress, quantity, investment and zoning in time. , for the use of supervision and construction units, and for the management of the whole construction process.

2.4 finishing of completion data

After the completion of the project, organize the data in time, and submit a full set of completion data according to the requirements specified in the tender documents and the supervisor's instructions.