Writing format of invitation letter

On the writing format of invitation letter

On the writing format of invitation letter

1, format requirements. An invitation letter generally consists of four parts: title, title, text and signature.

The title is the word "invitation" written in big letters, in the middle of the first line, or occupying a page as the cover. Title refers to the company name of the invitee, written in the top box on another line or page, followed by the position and title, such as "Comrade", "Mr.", "Professor", "Manager" and "Supervisor". The text should clearly explain the time, place, content and requirements of the activity, and end with the words "please attend", "welcome" and "please come at that time". Signature is the sender's signature and the date of mailing.

2. The form of invitation should be beautiful and generous. You shouldn't use stationery or company stationery in a hurry, but fill it out with red paper or a special invitation. The language should be sincere and enthusiastic, and the words should be accurate, concise and elegant.

Format and description of invitation letter

Generally speaking, there are formal and informal invitations. Informal invitations are usually expressed orally. Relatively speaking, it seems more casual. Formal invitation not only pays attention to etiquette, but also tries to make the invitee remember, so it is often in written form, that is, the form of invitation letter for Luoyang etiquette activities.

So, what is an invitation letter for ceremonial activities? How do we write invitations for ceremonial activities?

First, the meaning of the invitation letter for ceremonial activities.

The invitation letter for ceremonial activities, also known as the invitation letter for ceremonial activities and the invitation letter for ceremonial activities, is a ceremonial written letter sent by the organizer (unit, group or individual) of ceremonial activities to invite relevant personnel to attend grand meetings, ceremonies and some major activities.

All well-arranged and well-organized large-scale activities and ceremonies, such as banquets, dances, commemorative meetings, celebrations, press conferences, business opening ceremonies, etc. Only when guests receive an invitation to participate in ceremonial activities will they be regarded as commensurate with their level. Etiquette invitation has its basic content, characteristics and some written requirements.

Second, the basic content of the invitation letter for etiquette activities

The basic contents of the invitation letter for ceremonial activities include the background, purpose and name of the ceremonial activities; Organizers and organizations; The content and form of etiquette activities; Participants; The time, place, contact information and other matters that need to be explained. Fill in the contents according to the actual situation.

Three. Characteristics of invitations for ceremonial activities

The characteristics of the invitation letter for Luoyang etiquette activities are reflected in the following four aspects:

Polite. Invitations are used to show politeness. Politeness is the most prominent feature and basic principle of invitations for ceremonial activities. This is reflected in the complete praise and affirmation of the content and the use of fixed polite expressions, emphasizing the harmonious and friendly exchanges between the two sides.

Sincere feelings. The invitation letter for ceremonial activities is a special social service document, which enables it to spread friendly emotional information simply and fully, and is suitable for expressing special and sincere feelings to ceremonial objects in specific ceremonial occasions and occasions.

The language is concise and clear. The invitation letter for ceremonial activities is a daily application style commonly used in real life. Pay attention to the simplicity of the language, as long as it is easy to understand, and the text should not be too much and too abstruse.

Widely used. Etiquette invitation is used in international communication and daily social activities, and is applicable to units, enterprises and individuals, with a very wide range.

Fourthly, the structure and writing of the invitation letter for ceremonial activities.

Invitations to ceremonial activities are very important in practical writing, especially in the contemporary society where social interaction is unprecedented. It can be said that writing it well is very important. We should pay attention to the format and form of invitations for ceremonial activities.

First of all, its structure is similar to an official letter. The general format is as follows:

invitation letter

Dear Mr. _ _ _ _ _ _ _ _ _ _ _

Hello!

_ _ _ _ Company will hold _ _ _ _ _ _ shares.

invitation letter

Dear Professor XXX:

Our society decided to hold a report on folk literature theory in the provincial capital hotel on ××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××××

Shunzhu

Health!

Xx Provincial Literature Research Association

Contact person: ××××

×××× Year×× Month× Day

This is the most common example where the title only appears as "Invitation".

Invitation letter to Spring Festival party

_ _ _ _ Miss/Sir

Looking up at spring and bowing down in autumn, XX Company ushered in her first New Year. We know that we can't do without your cooperation and support on the road of development, and your hard work is also part of our achievements. Join hands for a long time and grow old together. As a mature and professional XX company, we cherish your choice and we are willing to share our expectations for the new year with you. Therefore, I hereby invite you to attend the New Year reception hosted by XXX Company to celebrate the New Year with you.

Talk about friendship and look forward to the future. I will be glad to receive your letter.

Location: ××××

Time: ××××× year ×× month × day

Remarks: Please attach your business card during the lucky draw.

In addition to the words "invitation letter", the title here also has the theme of "Spring Festival Evening". In the commercial society, invitations to business etiquette activities are becoming more and more common.

Invitations to business etiquette activities reflect interpersonal and social relationships in business activities. Enterprises can write invitations with corporate culture characteristics for their partners (investors, material suppliers, marketing channels, transportation service partners, heads of government departments, news media friends, etc.). ) according to the purpose of business etiquette activities. Generally speaking, the text content of the invitation letter for business etiquette activities includes two parts: the main content of the invitation letter and the receipt of the invitation letter. For example:

Luoyang XXXXXX Company Year-end Customer Appreciation Meeting Invitation Letter

Dear Mr./Ms. XXX,

In the past year, we have built a platform with our heart. You are the protagonist of wealth that we care about and support.

The new year is coming, and we are eager to realize the happy gathering of our customers. In order to thank you for your strong support to XXXXXX company in the past year, we will hold a customer appreciation meeting of XXXXXX company on XXX.

Let's be friendly with Syria. * * * In the future, welcome more wealth and more happiness in the coming year!

Invitation template

Luoyang XXXXXX company

Xxxx years ×××× months ×× days

This is the main content of the invitation letter for business etiquette activities. In addition to the words "invitation letter" and "XX advertising company's year-end customer appreciation meeting", the theme slogan "Fortune protagonist" appeared in the title. The text also meets the writing requirements of etiquette documents, which can be described as the perfect combination of business and etiquette.

The receipt of the invitation letter for business etiquette activities is often in the form of a table, which lists the items that need to be filled in by the invited party one by one. Generally, it includes the name of the participating enterprise, the name of the participants, gender, position, national habits and participation requirements (such as participating in a special activity); Contact person, telephone number and email address of the invited party, etc. Name, contact person, telephone number, e-mail address, corporate website, etc. Etiquette activities organization department.

The receipt should be sent at the same time as the invitation letter, and a timely reply is required.

From the above example, we can see that the structure of the invitation letter for ceremonial activities usually consists of five parts: title, title, body, honorific words and signature.

Title. Generally, only "invitation letter" can be written, and the font size is slightly larger than the usual title. Sometimes "reasons" can be added, such as "being invited to a seminar". Sometimes it can also contain personalized activity theme slogans, such as "invitation letter to the high-level forum on urban informatization in six central provinces"

Appellation is the name of the invited person. Write down the name of the invited company or individual in capital letters, followed by a colon. The name, position, professional title and academic title of the other party shall be stated. You can also use "comrade", "manager", "professor", "sir", "lady" and "miss". Attributes such as "respect" are usually added.

Words. This is the main part of the invitation. The avatar can simply greet the invited person, and it is located on the next line of the title, leaving two spaces. Then, state the reason, purpose, items and requirements of the ceremony, and state the schedule, time and place of the ceremony, the invitee and the work done by the invitee, and send a decent and sincere invitation to the invitee. If tickets, coupons and other things are attached, they should also be sent to the invitees together with the invitation letter. If you have more detailed attendance instructions, you usually need to explain them on a separate piece of paper to avoid the invitation being too long.

Polite. Finally, you should usually write down common invitation idioms. Such as "please come", "please attend" and "please attend at that time". Some invitations can use honorifics, such as "greetings from here" and "greetings from festivals".

Signed it. The name of the inviting unit or the sender's personal name and the date of sending. The inviting unit shall also affix its official seal to show its solemnity.

Secondly, this is a formal requirement. The form of the invitation letter should be beautiful and generous. Fill it in with red paper or special invitation letter, and don't use sloppy stationery or office stationery.

Verb (abbreviation for verb) Write an invitation letter for ceremonial activities.

Matters needing attention

1. The word "invitation letter" is a complete language name, which is different from the word "letter" in the official document. It is not appropriate to open it and write it as "letter about inviting to participate in XX activities".

The name of the invitee should be written in full name, not in nicknames or aliases. You should write "cum" or "and" between two names without pause or comma. Due to the uncertainty of the target, invitations published on the Internet or newspapers and periodicals may be omitted or collectively referred to as "sincere respect".

3. Strictly abide by the writing format, title, invitation reason, specific content, activity time, activity place,

Related matters, contact information, signature, etc. Is an essential part, and information cannot be lost.

4. The invitation must be thorough, so that the invitee can come prepared, and it can also reduce some unexpected troubles for the individual or unit holding the event.

Invitations must be sent in advance so that the invited party has enough time to make overall arrangements for various affairs. In a word, the invitation letter of etiquette activities belongs to the documents used in social life, and has the functions of social public relations and etiquette. It not only shows politeness and solemnity, but also can be used as evidence. It should be written concisely, appropriately, accurately and elegantly.

Such as relocation invitation letter

_ _ _ _ _ unit (leading friends, etc. ):

Thank you for your concern and support for our company (or myself) all the time, which has made our business flourish. Now that our company has moved to-(somewhere), we sincerely invite your company (or main friends) to visit our new address and attend our celebration luncheon at (time and place).

Signature: (unit, time)

general format

Dear _ _ _ _ _ _ _ _:

Hello!

_ _ _ _ _ Company will hold _ _ _ _ _ _ shares.

_ _ _ _ _ unit

_ _ _ _ _ _ _ _ _ _ _

Invitations are very important in practical writing, and invitations for business activities are an important branch of invitations, so it is very important to write them well.

The invitation letter for business etiquette activities is a written letter sent by the organizers of business etiquette activities to solemnly invite their partners (investors, material suppliers, marketing channels, transportation service partners, heads of government departments, news media friends, etc.). ) Take part in their ceremonial activities. It embodies the etiquette desire, friendliness and hospitality of the event organizers; It reflects the interpersonal and social relations in business activities. Enterprises can write their own invitations with corporate culture characteristics according to the purpose of business etiquette activities.

Generally speaking, the text content of the invitation letter for business etiquette activities includes two parts: the main content of the invitation letter and the receipt of the invitation letter. See the example.

Invitation letter to Alibaba's year-end customer appreciation meeting.

Dear Mr./Ms. ××,

In the past year, we built a platform with our heart, and you are the wealth protagonists we care about and support.

Let's get along well with Syria, talk about the future and welcome more wealth and happiness in the new year!

The main content of the invitation letter for business etiquette activities conforms to the general structure of the invitation letter, which consists of title, title, text and signature.

1. Title. It consists of the names of ritual activities and languages, and can also include personalized activity theme slogans. For example, "Invitation to Alibaba's Year-end Customer Appreciation Meeting" and the theme slogan of the event-"Jucai Online Leading Role". The theme slogan of the event can reflect the unique corporate culture characteristics of the organizer. The theme slogan in the example is "Gathering the wealth protagonists on the Internet", which is ingenious. It uses a dynamic verb "Ju" to skillfully connect the wealth protagonists of "Internet"-Alibaba Network Technology Co., Ltd. and "online merchants", which not only conveys the close cooperation between Alibaba and its valued customers, but also conveys the sincere respect of Ali people to customers. If "Ju" and "Cai" are read together, "Ju Cai" expresses the cooperation desire of both sides in a popular and straightforward way, which can be described as "expressing meaning with words" and "expressing expression with words", and also coincides with the psychology of both sides to achieve win-win benefits through online platforms.

2. Title. The title of the invitation is "general name", and the general name is preceded by honorific words. For example: "Dear Mr/Ms XXX" or "Dear General Manager (Director) XXX".

3. Text. The text of the invitation letter means that the organizer of the business etiquette activity formally informs the invited party of the reasons, purposes, matters and requirements for holding the etiquette activity, states the schedule, time and place of the etiquette activity, and sends a decent and sincere invitation to the invited party.

At the end of the text, you should write down the usual invitation idioms. Such as "Please come" and "Welcome".

In this example, the text is divided into three natural paragraphs. The second paragraph states the reason, time, place and activity arrangement of "2005 year-end customer appreciation meeting". (See original)

The prologue of the first paragraph-"In the past year, we have built a platform with our heart, and you are the wealth protagonists we care about and support." And the conclusion of the third paragraph-"Let's have friendship with Syria, talk about the future and welcome more wealth and happiness in the coming year!" It not only reflects the organizer's review of the history of cooperation, that is, the business purpose of sincere cooperation with "online merchants" and sincere service to customers, but also expresses a bright future. Alibaba is willing to welcome wealth and share happiness with online merchants.

These two sentences are divided into paragraphs, concise, semantically coherent and consistent from beginning to end, which meet the requirements of etiquette documents and can be described as the perfect combination of business and etiquette.

4. signature. The signature shall indicate the full name and written date of the organizer of the ceremonial activities.

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