How to strengthen trace management

Traces are the traces left by things in the process of production, development and extinction. Trace management, as its name implies, is to leave traces on all management. Every step, every link should leave a trace to ensure that it can be documented in the future. This trace naturally stays in the development of things. The following is what I have compiled for you about how to strengthen trace management. Welcome to reading.

How to strengthen trace management 1 first, the degree of handling traces.

Distinguish between the main part and the secondary part of a work. The main tasks of county-level companies are to strengthen safety management, strengthen tobacco leaf area, strengthen scientific and technological measures, and strengthen tobacco leaf purchase. The main work of monopoly management is to strengthen safety management, tobacco sales, monopoly case management and service to retailers. In the work, the trace management of key work is strengthened to be meticulous, accurate and correct, and the trace management of secondary parts can be "weakened" to clarify the workflow. You can't do work with eyebrows and a beard. It is necessary to distinguish between annual and seasonal work priorities, which can not only reduce the intensity of grassroots work, but also concentrate on doing key work and improve work efficiency.

Second, strengthen trace management education.

Strengthen employees' awareness of trace management, and before doing something, we must consider "there is a cause beforehand, there is supervision in the matter, and there is a result afterwards". Employees should determine the intensity of the trace according to the size, severity and urgency of what they are doing, and at the same time, the scope of the trace should be broadened when the superior checks the trace. We can't think that traces are "paper documents" in a narrow sense, except paper documents, electronic documents, photos, CDs, visits by tobacco farmers or retailers and so on.

Third, leaders should strengthen coordination.

For new tasks at work and tasks temporarily assigned by superiors, leaders should strengthen coordination and rationally allocate new tasks. If temporary tasks cannot be completed within a limited time, special classes should be set up when necessary to concentrate certain manpower and material resources on certain events and make a surprise attack on the phased work. For work involving several departments, it is necessary to do a good job in coordination between departments, do a good job in goal awareness education, and clarify big goals and small goals. The relationship between corporate interests and personal interests enables every employee to achieve the good personal quality of "self-realization and dedication".

Fourth, the correct implementation of management by objectives.

Without the trace of target management, management is blind and unimaginable. Achieving the goal is the essential requirement of our work, and it is also the key for enterprises to achieve good benefits. It is meaningless to talk about trace management without goals. Tracking management is meaningful only if it focuses on target management. Think about the method and process of doing things for a goal, achieve the best effect with the best route and the least links, and all employees form a team and gather together for a unified goal. Only by accomplishing the goal efficiently and obtaining good profits can everyone give full play to his initiative and enthusiasm, think wholeheartedly and work wholeheartedly to achieve a win-win result that is satisfactory to superiors, companies, customers and himself.

How to Strengthen Trace Management Part II 1 Strengthen the consciousness of trace management

Take various forms to train all employees in the corresponding rules and regulations, so that everyone can realize that trace management is responsible for the enterprise as well as for themselves. While strengthening the awareness of traces, we should popularize management requirements and job skills, standardize the operation of leaving traces, and form a management mechanism with clear management process, clear responsibilities and specific requirements, so that the personnel involved in management can deeply understand "Why leave traces? How to leave a mark? " After that, the habit of autobiography was abandoned, and traces of work arrangement, target control, duty performance, supervision and management, assessment and rewards and punishments were formed, leaving traces at every node, link and time of management, forming a stable joint force and gradually improving the lean management level of enterprises.

Second, we must improve the system construction.

Rules and regulations are the basis of management, the source of traces, and the yardstick for evaluating the quality and effect of management and its traces. Only perfect rules and regulations can form a comprehensive management trace. Enterprise's system, standards, detailed rules, plans, regulations, annual targets, etc. As the source of all work, we should strive to be comprehensive, scientific and reasonable, make all management work rule-based and evidence-based, and form a systematic control system of "everything has standards, everything has evidence and everyone is responsible for everything", which can not only guide the effective development of management work, but also follow the traces of standardization and scientificity. On the other hand, enterprises should regularly sort out, diagnose and evaluate the management traces, promote the optimization and perfection of various rules and regulations in reverse, and realize the mutual promotion of management systems and traces.

Third, integrate other management methods, strengthen assessment and improve the level of trace management.

Integrate trace management into the standards and management requirements of various posts such as file management, integrate the standards and requirements of related posts, standardize the carrier and format of traces, and especially strengthen trace management by means of information technology. At present, the office, production, finance and material management of enterprises have been informationized. It is necessary to embed the standard requirements and trace regulations of each post into the relevant information management system, constantly optimize and improve, and force the execution of the person to leave traces, so as to improve the quality of traces.

At the same time, according to the nature of the management project, the combination of random assessment (single task) and regular assessment (monthly and annual) is adopted to inspect, evaluate and examine the management and its traces in time, improve all kinds of trace templates, form a benign mechanism and continuously promote trace management.

How to strengthen trace management 3. First, improve the recording form.

Our property service personnel are busy all day. If we don't keep records, we don't know what we have done day after day and year after year. The daily management record form can record our management "traces"; On the other hand, perfecting all kinds of management records and forms is also for the convenience of tracing after the accident, finding out the person responsible for the accident and preventing the recurrence of the same accident, and it is also a self-proof way to avoid responsibility and risk.

Commonly used. There are several necessary record forms:

1, acceptance record

Record forms for handover and acceptance of various facilities and equipment, including key handover list, etc. The problems existing in equipment acceptance are recorded in the corresponding engineering defect table, and confirmed by the construction party and the owner, so that the equipment can be re-accepted after rectification or the responsibility of equipment failure can be investigated.

2. Work record

Operation records can be divided into two parts: project operation records and equipment operation records. Project operation records include, for example, owner's (or tenant's) household registration form, owner's (or tenant's) electricity consumption record, customer information acceptance record, on-site construction personnel registration form and other records except equipment operation. Equipment operation records include normal or abnormal operation of property facilities and equipment, reading records of various instruments, etc. Such as: substation duty operation records, air conditioning room duty operation records, central control room duty operation records, emergency records and processing results.

3, check the record

With the application of more and more automatic and intelligent equipment in new projects, many facilities and equipment are in the state of automatic operation and unattended operation, which requires us to strengthen inspection, find fault symptoms early and solve problems in time. Such as: inspection records of water pump house, inspection records of fire fighting equipment, daily inspection records of elevators, etc.

4. Visitor registration

Establish a visitor registration system to effectively manage and serve visitors entering the property management area. Key and important parts should have visitor registration records, such as service front desk, power distribution room and central control room.

5. Work log

Each department (each administrator) should establish its own "work log" to record the main work completed on that day, achievements and existing problems. Record events other than equipment acceptance records, operation records, inspection records and visitor registration in the work log.

6. Equipment ledger

By establishing a ledger for each project, the basic management of equipment, equipment use, maintenance management, equipment failure management, equipment maintenance management and equipment safety management can be seen at a glance. Through our management, we can approach or achieve the goal of 70-year service life of building supporting facilities.

Second, improve the site identification signs.

Our site management is more than just cleaning and sanitation. An owner I once met said that there was no "trace" of management at the scene. The same is true of any property management company, indicating that your property management is not in place. Let people in this area know at a glance that there are properties under effective management. In fact, it is not difficult to do this, which requires us to improve various identification signs on the spot.

1, system on the wall

All departments and posts have responsibilities, and each computer room has a management system, which should be made into a standard style and hung in the office and the corresponding computer room.

2. Equipment number

Number the equipment, make a nameplate and stick it on the equipment. Such as: 1AL 1-4 lighting distribution box, 1# high area water pump, 3# spray pump, etc. Let users know at a glance.

3. Water pipe flow direction

The flow direction of the main pipes of domestic water, fire water and air conditioning water is indicated by "↓".

4, running state identification

The equipment to be operated and overhauled shall be marked with corresponding operation status signs, such as "ON", "OFF", "Normally ON", "Normally OFF", "Automatic", "No closing, manned" and so on.

5, equipment management and health responsibility.

The person in charge of the equipment and sanitation contracting area shall be attached to the wall (or attached to the equipment) and an inspection system shall be implemented.

6. Set up a cordon in this area

The danger zone is set as a warning line, with yellow and black zebra crossings or obstacles, and irrelevant personnel are not allowed to enter the warning line. Such as distribution room, high and low voltage distribution cabinets, etc.

7. Construction personnel entering the site shall wear "Construction Certificate".

Construction personnel entering the site of my management area should know the relevant regulations and precautions of construction in this area, sign a "construction agreement", issue a "construction certificate" and require to wear an acceptance sheet.

8. Signs and tips

Switches, regulators, etc. Should be marked or prompted. Such as "power distribution room", "Please turn off the lights" and so on.

9, temporary maintenance signs

During the maintenance or overhaul of facilities and equipment, signs such as "Maintenance in progress" and "Maintenance in progress" should be set in the conspicuous position of the equipment to remind users to stop using the machine and pay attention to safety.

How to Strengthen Trace Management Chapter IV How to strengthen "trace management" should start with the following points:

The first is to strengthen the construction of ideological style. Through the education and study on the theme of "two studies and one work" and "anti-four winds", leading cadres take the lead in rectification and implementation, deepen the pragmatic spirit of party member cadres, and establish a correct view of political achievements.

The second is to improve the evaluation system. Pay attention to the word-of-mouth and work performance of the grassroots in the target assessment, rather than just reading paper articles. It is necessary for higher authorities to optimize the evaluation system, emphasizing form over content, emphasizing results, multi-process, and considering grassroots reality.

The third is to carry out special supervision and supervision. Carry out the special supervision and inspection of "Traceism", completely erase the unreasonable "traces", seriously pursue the responsibility and accountability of cadres who leave traces and make fakes, conduct a major inventory of the existing work processes, and urge the policies to be effectively implemented, so that there will naturally be traces in the work, not traces in everything.