What are the requirements for hotel procurement and what should I pay attention to?

Hotel material procurement workflow 1, in order to do a good job in hotel procurement, ensure high quality and low price supply, ensure the completion of economic indicators, and prevent some bad tendencies, this system is formulated. 2. The finance department is a professional department of hotel procurement. In principle, all the items needed by the hotel are purchased by it. Other departments have the right to participate in supervision, support and cooperation, and may not purchase without consent. 3. All procurement activities must comply with relevant national laws, regulations and laws. 4. In the process of purchasing and receiving goods, relevant personnel must abide by business ethics, strive to improve their business level and adapt to the development requirements of market economy; Pay attention to civility and courtesy, and abide by the law; Focus on the interests of the hotel, supervise each other, cooperate with each other and check each other. 1. Purchase project application 1. According to the business situation, if the department or warehouse has no projects or projects are insufficient, the department can purchase projects; When the stock quota is insufficient, the warehouse should purchase according to the material quota. Before purchasing, all departments and warehouses must carefully check the inventory and consumption of the project. 2. Items outside the warehouse reserve are purchased by the user department. Before buying, you must check whether there are any reserves or substitutes for this project in the warehouse. Two. Approval, business selection, confirmation, quotation and purchase of procurement projects 1. If it is confirmed that items need to be purchased, the warehouse or user department must fill in the purchase requisition, which shall be signed by the department head, warehouse keeper and competent leader, and submitted to the purchasing department for unified handling after being approved by the general manager. 2. The finance department is responsible for arranging the purchase of items needed by the hotel; 3. The buyer should purchase according to the purchasing items. If in doubt, communicate directly with the purchasing department. After confirmation, the purchase should be arranged as soon as necessary. If the material is provided by a long-term supplier, you can contact the supplier directly. If there are no long-term suppliers, at least three suppliers should be found for business negotiation. After comparison and screening, they should be reported to relevant personnel for approval before purchasing. For the procurement of sporadic projects, buyers can be arranged to purchase directly in the market, but the procurement supervision should be done well. 4. The discounts, gifts, kickbacks, bonuses and prizes of suppliers belong to the hotel, and no department or personnel may keep them for themselves. 5. For procurement projects with special requirements or customization, the requisitioning department needs to make detailed explanations or provide samples, and the supplier must provide samples or related materials when quoting, and the procurement can only be carried out after the approval of the department head and relevant personnel. 6. The finance department should take the initiative to keep close contact with the department, establish a sense of service, and be familiar with the standards and usage of hotel items; Always do a good job in market research and master market information; Actively recommend suitable products and substitutes with high quality and low price to the user departments; Proactively provide the hotel with market situation and purchasing strategy. 7. The selection and quotation of all procurement projects must be determined by the financial department on the basis of full preparation and mastery of market conditions; The user department has the right to know the price of the required items and ask questions. The finance department must carefully study and treat the quotation of business choice; The user department must actively communicate and cooperate with the finance department at work, and actively inform the finance department of supplier information and shopping intention, so as to select suppliers with high quality and low price and good service. 8. If it is a difficult procurement project, the finance department should communicate with the user department in time to study countermeasures, and the user department can send people to purchase together when necessary. If it cannot be solved, it must be reported in time and must not be delayed. 9. All procurement items shall be arranged by the Finance Department for unified procurement by the buyer according to the valid purchase requisition, and other departments are generally not allowed to purchase by themselves. 10. In the process of purchasing, we should carefully check the quality, trademark, time limit and other contents of the purchased goods, and resolutely put an end to substandard products such as fake and shoddy products flowing into the hotel. Three. Procurement project acceptance 1. Both suppliers and purchased items must contact the warehouse first, and the warehouse will receive the goods according to the purchase order. It is not allowed to hand over the goods directly to the user department. 2. Warehouse personnel have the right to refuse the purchase that does not meet the purchase application form. After the supplier or purchaser goes through the warehousing acceptance formalities, the warehouse keeper shall issue a receipt and submit the customer of the receipt to the buyer or supplier for settlement. 3. In the process of inspection, when it is difficult to confirm the quality and specifications of the project, the warehouse should take the initiative to invite the user department to accept the project. 4. In the process of acceptance, the warehouse or user department has the right to request the return of nonconforming products, and the purchaser or supplier will handle the return of nonconforming products after confirmation. 5. Relevant personnel in the three links of purchasing, receiving and using should supervise and cooperate with each other to do a good job together. For controversial issues, they should report to their superiors for coordination and settlement. Fourth, purchase project settlement 1. Purchasing personnel can directly pay cash for sporadic purchases. However, it shall not exceed 1 10,000 yuan; if it exceeds 1 10,000 yuan, it must be settled by transfer; If cash settlement is needed, it must be approved by the general manager. 2. Suppliers who settle below 2000 yuan can settle in cash, and those who settle above 2000 yuan must settle by transfer. 3. When handling the settlement, you must fill in the reimbursement form according to the reimbursement procedure, and submit it to the cashier for settlement after being audited by the finance department, signed by the competent leader and approved by the general manager.

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