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Reception Plan Sample_Reception Plan Template

Reception work refers to the auxiliary management activities such as greeting, entertaining, interviewing, contacting, and consulting that various organizations carry out for visitors during official activities. So how to develop a reception plan? The following is a reception plan sample _reception plan template, welcome to refer to it.

Reception plan sample 1: Conference reception plan

In order to ensure the smooth progress of various conference receptions, the conference plan is specially formulated as follows:

1. Conference theme ：

To be determined

2. Meeting time:

From _month_day, 20__ to _month_day, 20__

3. Meeting location:

___ Hotel.

4. Environmental layout

(1) Layout of the area outside the venue

Hotel peripheral environment: light pole chess screen, LED screen promotion, light box screen, sky floating .

(2) Main area layout in the venue

1. Banners, pick-up signs and flowers related to airports and train stations.

2. The hotel (hotel lobby, check-in room, conference room, dining restaurant) will be decorated with themed inkjet paintings, water signs, guide signs, table signs, flower arrangements and banners.

5. Meeting Contents

First Block Meeting

(1) Meeting Time: _month_day, _day, _day, 20__

(2) Meeting location: to be determined (conference hall for 200 people)

(3) Meeting content: to be determined

(4) Meeting layout: 1) Desk placement Placement: around the table or on the desk

2) Conference flowers: podium flowers, boutonnieres, table flowers

3) Conference supplies: white paper, signature pens, teacups, Tissues

4) Venue atmosphere: Water sign production, background spray painting pictures (_日, _日) wireless microphones, background music, _display racks

(5) Post-meeting group photo: Time: Before the meeting ends, tell everyone not to leave in a hurry, but to go downstairs in order and take photos at the designated location.

Location: On the steps outside the Kempinski Hotel (steps replace chairs)

Seats can be arranged for leaders. The leaders’ names are posted on the seats, and they can be seated accordingly.

The second part of the dinner

(1) Dinner time: the evening of _month_, 20__ (the specific time is to be determined)

(2) Dinner location: Restaurant to be determined

(3) Dinner format: around the table or buffet style

(4) Dinner setting: Outdoor: floating (8 pieces) (content of floating:), hanging colorful flags , several lanterns, and large-scale spray-painted display boards (outside the hotel and inside the rotunda).

Indoor: stage construction, stage background spray painting, stage decoration, cold flame installation, lighting and sound, and special effects.

Table decoration: table flowers, table sign (introduction to the dinner arrangement)

The third part of the conference reception

(1) Work content

1. Meeting process planning;

2. Compilation and printing of meeting reception manuals;

3. Provide window pick-up and drop-off services at airports, train stations and other ports;

4. Reception, distribution of goods, etc. for early registration of the conference;

6. Assist with hotel accommodation, meal services, etc.;

7. Provide vehicle deployment during the conference, Service work;

8. Provide ticket ordering services;

9. Provide professional reception staff services;

10. As needed , providing services for other official activities;

11. Providing other services such as logistics and purchasing local products;

(2) Organizational structure and responsibilities

1. Responsibilities of the comprehensive coordination group:

(1) Responsible for the formulation of the overall reception plan and other document preparation work;

(2) Responsible for the collection and organization of information from participating delegations and other external contacts work;

(3) Responsible for the comprehensive docking work with the organizing committee;

(4) Responsible for implementing the airport (car) pick-up arrangements of provincial, municipal and organizing committee leaders;

(5) Responsible for organizing and leading the communication and coordination of all participants in the reception work;

(6) Responsible for the preparation of the reception service manual; 2. Reception service team

Job Responsibilities:

(1) Responsible for picking up guests at the airport, with professional Datang concierge team members holding flowers to pick them up.

(2) Responsible for contacting external parties to implement the preliminary itinerary, number of people, round-trip time, and specific intentions of participants;

(3) Responsible for providing reception service personnel and accommodation for participants , catering, transportation, internal conference organization, inspection tours, logistics and other conference services;

(4) Based on the actual situation of the guests, we will provide specific airport pick-up and station arrangements; hotel room arrangements; Detailed schedule; specific arrangements for guests’ other official activities and three meals; deployment of vehicles and ordering of tickets during the meeting; organization and leadership of reception service personnel;

(5) Responsible for assisting guests Check-in before checking into the hotel. (After receiving the guest, register the name of the room key prepared in advance and hand it to the guest, and send the guest into the room. The room will be decorated with flowers, tea breaks, meeting procedures, etc.)

(6 ) is responsible for completing the preparation of the reception service manual together with the comprehensive coordination group;

3. Service Guarantee Group

Job Responsibilities:

(1) Responsible for the reception service group Arrangements for relevant activities, such as: taking photos at the meeting site, debugging the projector before the meeting, checking whether the other party's materials (PPT) are uniformly copied, whether the playback is normal, shorthand arrangements, and meeting location arrangements.

(2) Responsible for all logistical support work for the staff of this group.

Section 4: Post-meeting inspection

1. Post-meeting inspection:

1. If the organizing committee arranges a meeting inspection after the meeting, Please confirm the number of people and route in advance. We will send the departure time, boarding location and route arrangement to each guest.

2. If the post-conference inspection is a voluntary registration, there will be a post-conference inspection route registration consultation point in the hotel lobby.

(At your own expense)

2. Local tour service (20 people or more per car) (off-season price)

1. One-day trip to the east line: Terracotta Warriors, Huaqing Pool, City Wall, Lunch Price: 298/person; 2. One-day tour on the west line: Qianling, Yongtai, Famen Temple Cultural Scenic Area, lunch price: 380/person; 3. One-day tour in the city: City Wall, Forest of Steles, Big Wild Goose Pagoda, lunch price: 210/person person; the above quotation includes tickets, fares, tour guide service fees and a standard Chinese meal of 30 yuan per time. 4. Two-day tour on the east route: Terracotta Warriors, Huaqing Pool, Huashan, 3 nights and 1 morning, 3-star accommodation in Huashan, cable car price: 780/ Person 5. Two-day tour on the northern route: Mausoleum of the Yellow Emperor, Hukou Waterfall, Yan'an Pagoda Mountain, Memorial Hall, Zaoyuan, Yangjialing, 3 days a week and 1 morning, Yan'an three-star hotel accommodation price: 958 people

and above The quotation includes entrance fees, bus fares, tour guide service fees and accommodation in a three-star hotel for three standard meals of RMB 30 per night and standard breakfast of RMB 20 per night.

2. Other services:

If you need help with other services, we will provide you with better services. 1. Professional etiquette reception: Provide professional etiquette or Datang concierge guards according to specifications. 2. Food and beverage bookings can be provided. 3. Ticket booking service: We will collect the return information of all participants in advance and record it. After booking the tickets, we will notify all booking guests and tell them who can bring their ID cards to the airport directly. Head to the airport. Airport pick-up and drop-off charges.

Remarks: We will make overall pick-up arrangements based on the customer’s flight arrival time

Reception plan sample 2: Conference reception plan

In order to receive ____ year _ month On _ day, _______ and his party visited the company. In order to ensure the orderly development of this event, the following reception plan has been formulated:

1. Reception time:

20__-07-04 14 ：00- -20__-07-05 10:00

2. Reception location:

____, ____,

3. Reception objects:

_________

4. Visit route and timetable:

20__-07-04 14:00 Send a car to ____ → 15:00 factory visit → 16:00 Leave __ and go to __→16:30_____→16:10____sand table explanation→16:25_____visit→leave__ at 17:00→17:30____Holiday Hotel→17:35 hotel conference room (project explanation and policy Communication) → 18:00 hotel dinner → 18:30 break → see off __ at 9:00 the next day, farewell

5. Preparation arrangements before the reception:

1. Establishment Reception team

Team leader: ___(Chairman)

Deputy team leaders: ___(General Manager), ___(Deputy General Manager), ___(Director)

Members: ___, ___, ___

When the visiting group goes to its department, the department director will be responsible for accompanying and explaining.

2. Responsibilities

2.1.____

2.1.1__Administration Department (___):

2.1.1.1 Responsible for on-site cleaning , maintenance of order and standardized parking of vehicles.

A. Set up two image security guards at the gate.

B. Change the welcome subtitles on the LED in the administrative building: Warmly welcome ___________ distinguished guests to visit and inspect

2.1.1.2__ Factory (person in charge: ____):

A. Responsible for the cleanliness of the site

B. Responsible for the working order of the site

C. Responsible for the tour route

D. Responsible for the explanation of the site

2.1.1.3_____ (Responsible Person: ___):

A. Responsible for the cleanliness of the site

B. Responsible for the working order of the site

C. Responsible for the tour route

D. Responsible for the on-site explanation

2.2.____

2.2.1 Human Resources Department of the Ministry of Finance (person in charge: __)

2.1.1.1 Cleaning (person in charge: ___):

Cleaning A started cleaning the outside of ____ on the afternoon of _, especially the stubborn stains on the ground.

B went to work at 8:00 in the morning on the 4th and cleaned again to ensure that the surrounding areas of ____ and __ were clean and hygienic.

C ____The room is clean, there are no water stains outside the sink, there is no odor in the bathroom, and paper towels are available.

D ___The indoor and surrounding areas are clean and there is no white garbage.

2.1.1.2 Security (responsible: ___)

A The security guard arranges two people in ___ (area), ____two people outside the main entrance, ___outside the main entrance___, _____ _A sun umbrella is set up outside the stone bench. Arrange four image security guards to wear security work uniforms and white gloves. Image security was in place at 14:30 on the 4th.

B At 7:30 on the morning of the 4th, a security guard was arranged at the intersection of ____ and a cone-shaped bucket was placed to prohibit all vehicles from entering the perimeter of ____. Before the visiting leader arrives, open the passage and salute. After the vehicles have passed, restore the conical barrel and prohibit non-visiting vehicles from entering the perimeter of ____.

C At 14:30 pm on the 4th, the other three image security guards arrived at the designated location and stood on standby.

D At 14:45 pm on the 4th___ outside security moved the stone bench away and opened a passage to allow visiting vehicles to pass. At other times, other vehicles are prohibited from entering.

E On the 4th, security will strengthen patrols to prevent all vehicles from entering the square between ___ and ___.

F ___ is responsible for the parking order of peripheral vehicles, and arranges image security at ____ and ___ main gates during guests' inspections and visits. In particular, the parking order of motor vehicles must be arranged on the day, and image security must be arranged at ___ and ____ 30 minutes before the reception.

2.1.1.3 ___ is responsible for the normal operation of all equipment, and the completion time is 12:00 am on the 4th.

2.1.1.4 Information Center ___ is responsible for ___ the welcome message on the LED display Replacement, the content is: _________Welcome to your visit.

2.1.1.5 ___ is responsible for vehicle arrangements;

A will send 4 Ivecos and 2 commercial vehicles to ___ at 2 pm on July 4 to receive guests. And according to the visit process, we are responsible for the entire pick-up and drop-off work.

B Prepare video materials on Iveco (play company promotional videos).

C. Prepare 2 pieces of water on each vehicle.

2.2.2 Investment Promotion Department (Responsible Person: ___)

2.2.2.1 ___ is responsible for the on-site maintenance and order of ____.

2.2.2.2 Coordinate the sand table personnel to explain the sand table.

2.2.2.3 Responsible for the layout of the on-site atmosphere of the hotel venue.

(The layout of the venue includes the decoration around the venue and the configuration of seats, the formulation of the LED welcome speech, appropriate relaxing bonsai potted flowers in the venue. Mineral water is placed on the table, and the arrangement is beautiful and uniform.

2.2.2.4 Place name tags of participants on the seats.

2.2.2.5 Material preparation: 1 piece of exquisite sign-in cloth, 1 sign-in sign, 73 copies each of promotional materials, investment brochures, and handbags, mineral springs 20 pieces of water, 2 boxes of black gel pens. After the meeting, each person will be given a promotional material.

2.2.2.5 Division of personnel: Sign-in person: ___, leader: __, host: __

2.2.2.6 Specific operation process:

Sand table explanation, the instructor __----- will pick up the participants from ____ and arrive at the hotel venue---- Participants signed in in turn ------__ led the signed-in people to the venue to take their seats --- the host __ warmed up the venue, _ gave a general welcome speech and introduced the overall plan of ______ ----- the host The person introduces ___ to the stage to speak------the host ___ gives a summary and closing remarks of the meeting-------the company arranges vehicles to send the participants away

2.2. .3__ Department (Responsible Person: ___)

2.2.3.1 Responsible for on-site order maintenance and management

2.2.3.2 Responsible for the determination and explanation of participating routes

2.2.3.3 Prepare mineral water

2.2.3.4 Responsible for on-site shopping guide and lighting processing

2.2.4__ Department (person in charge: ___)

2.2.4.1 Responsible for taking photos throughout the entire process

2.2.4.2 Responsible for drafting the entire speech and speech scripts

1. __, ___ and ___ from the Administrative and Human Resources Department. , conduct a final inspection of the entire reception site at 14:00 on July 4th. 2. The accompanying personnel will gather at the ____ gate at 14:45 on July 4th.

7. Summary:

1. Leave relevant contact information

2. Keep the reception image in the archives department

Reception plan. Sample 3: Government reception plan

A group of 12 people from the Civilization Office of the Provincial Party Committee Propaganda Department and experts and leaders in construction, industry and commerce arrived at around 5:30 pm on August 30, 2005. In September We left the restaurant at 3:40 pm on the 1st. The hotel schedule is as follows:

1. Dinner:

Dinner at 8.30 (main table: Tables 1+3 in Lily Hall, staff: more Function Hall)

8.31 Breakfast (buffet: leaders in Sakura Pavilion, staff in Wanfu Pavilion)

8.31 Lunch (buffet, location: Wanfuge)

8.31 dinner (same as 8.30 dinner)

9.1 breakfast (same as 8.31 breakfast)

9.1 lunch (same as 8.30 dinner)

Description: 18 people at main table in Lily Hall , arrange 4 waiters, prepare seat cards, flowers; 3 sub-tables, 10 people, each with 2 waiters; also need to prepare: welcome slogan, flower bonsai in front of the stage, and vertical microphone. Chen Xiaoyan is responsible for the above, and all relevant departments will cooperate.

2. Accommodation

a. 2 deluxe suites (A501, B501)

b. 3 standard suites (B418, B518, B521)

c. 10 single rooms (B403, B412, B416, B417, B419, B423, B503, B512, B519, B523) d. Standard rooms (A505, A506, A507, A508, A509, A510, A515 , A416, A419, A420, A421) 11 rooms

e. County leaders’ lunch break rooms: 15 rooms on August 31, 15 rooms on September 1st

Note: 7:15 every morning Wake up at 2:40 in the lunch break room of county leaders on September 1st; prepare fruits, snacks, Nestle bagged coffee, and flowers in the room. Miao Yan and Wu Ying are specifically responsible for the above, and all relevant departments will cooperate.

3. Meeting

Yangtze River Hall: Reporting meeting (about 1 hour), starting at 8:30 on August 31st. Arrange for about 80 people in a back-to-back format, prepare seat cards, Tea, towels, stereo, microphone.

5F VIP Room: Provincial Inspection Team Studio

6F Conference Room: Staff and Driver Lounge

2F Conference Room: Creation Office Archives

Rose Hall: Reception Room for Letters and Visits

Wu Ying and Shen Songhua are specifically responsible for the above, and all relevant departments will cooperate.

4. Backup activities

KTV: Furong Hall, Lily Hall, preparation: tea, fruits, snacks, flowers. Shen Songhua is in charge, and all relevant departments are cooperating. Swimming pool: Qiu Hongfei is in charge.

Chess and card rooms: Arrange four chess and card rooms and prepare: fruits, tea, and snacks. Wu Ying is in charge, and all relevant departments are cooperating. Foot massage: Chang Honglin is in charge.

Late night snack: The Chinese kitchen is responsible for the arrangements, He Zhigang is in charge, and Tang Rong cooperates.

Reception plan sample 4: Event reception planning plan

1. Overall reception requirements: warm, friendly, meticulous and thoughtful

2. Specific personnel arrangements

3. Specific requirements for reception

1. Appearance must be dignified and neat.

Teachers participating in the reception must wear formal work clothes, student leaders must wear summer uniforms, and red cheongsam for etiquette. All personnel participating in the reception must wear light makeup.

2. Be elegant and pay attention to etiquette

Reception staff should behave steadily and generously during the reception process, speak moderately, speak softly, use civilized language, and smile. On the day of the Skills Games, all teachers and students are receptionists in a broad sense. They need to say "hello" when meeting guests, especially the staff involved in direct reception.

Front door etiquette: "Hello, welcome."

Front door etiquette: "Please walk slowly, welcome to come again."

3. Enthusiastic, thoughtful, patient and meticulous

Reception staff need to be meticulous and considerate during the reception process, put themselves in the shoes of the guests, and do every little thing carefully to ensure the smooth progress of the reception work.

4. Related Arrangements

1. A reception work meeting will be held on the afternoon of Tuesday, the 27th, to clarify reception requirements and the responsibilities of each functional group.

2. From the 27th to the 28th, each group will prepare separately, and the person in charge of each group will convene the reception staff of the group for centralized training.

3. On the afternoon of the 29th, all reception preparation items were ready.

At 7:30 a.m. on the 4th and 30th, the staff of each group were in place.

5. Each group should communicate in a timely manner when encountering problems during the reception process to ensure that the reception work goes smoothly.

Sample Reception Plan 5: Work Plan for Receiving New Students

In order to do a good job in reception of new students and their study and living arrangements after school, and to ensure the successful completion of the welcome work, this is specially formulated this program.

1. New Student Reception Tasks

In ____, our school admitted about 3,500 freshmen: 400 from the East Campus (including ____ grade three-year vocational colleges) There are about 350 new students in pharmacy, medical laboratory technology, medical cosmetology technology, optometry technology, medical imaging technology and other majors; 50 students majoring in medical laboratory technology in the Tibet class of ____ are placed), and 800 people in the south campus (including ___ Freshmen majoring in nursing, midwifery, and dental medicine technology in the three-year higher vocational schools of grade _), Xiaolan campus has 2,300 students (including all five-year higher vocational students and three-year secondary vocational students in the ____ grade).

2. Registration time for freshmen

1. From August 25th to 26th, the registration of freshmen from ____ level high-level recruitment will start at 14:30 on August 24th and 17th on the 24th. All on-site arrangements were in place. Pick up at the station from 8:00 to 19:00 on the 25th and 26th. All reception staff were in place at 8:00 on the 25th.

2. From August 27th to 28th, freshmen from ____ level will register. Start time: 14:30 on August 26th. All on-site arrangements will be in place before 17:00 on August 26th. Pick up at the station from 8:00 to 19:00 on the 27th and 28th. All reception staff were in place at 8:00 on the 27th.

3. On September 5, freshmen majoring in medical laboratory technology in the ____-level Tibetan class will register. Start time: 14:30 on September 4. All on-site arrangements will be in place before 17:00 on the 4th. Go to the station to meet you at the time agreed by the Department of Education.

3. Disciplinary requirements for reception of new students

1. Overall requirements: civilized and orderly, enthusiastic service, responsible for first questions, unity and cooperation, and completion of tasks.

2. Specific requirements:

(1) According to the grouping, the leader of the hospital shall convene a meeting of the personnel participating in the reception to make a specific division of labor according to the tasks; seize the time and effectively grasp the Carry out all preparations well.

(2) All cadres, teachers, and students involved in the reception must obey the leadership, do their best, arrive at their posts on time, and are not allowed to be late or leave early; if there are special circumstances, middle-level cadres must report to the main party and government leaders Ask for leave.

(3) Division of work and responsibilities, each performing his or her duties, uniting and cooperating, and strictly prohibiting blame-shifting. Implementing the "first question responsibility system", all reception staff are not allowed to say "I don't know" and should patiently answer questions for students and parents; if they do not fall within the scope of their responsibilities, they should be guided to find the relevant functional departments for solutions.

(4) Provide enthusiastic service and effectively solve the difficulties encountered by freshmen. You must not bring negative impact to the college due to your own indifference and mistakes. Students should be reminded to pay attention to the safety of their belongings and should not have any disputes with their parents under any circumstances.

(5) Special issues shall be dealt with in a unified manner. Students who fall within the scope of exemptions stipulated by the college and need to enter the school through the "green channel" must report to the Academic Affairs Office for approval, and then report to the dean for approval.

__The advantages of applying for the self-study diploma of TVU Nursing:

1. The self-study diploma has high gold content and is directly recognized and recognized by more than 30 countries and regions in the world.

2. Four examination opportunities a year ensure that most students can graduate and obtain certificates in 1.5 years.

3. There is only one national unified examination course, "Legal Foundation and Ideological and Moral Cultivation". The other courses are entrusted by the Self-Study Office and __TVU independently orders the examination.

4. If you take the exam as required and fail to graduate, our school will refund all tuition fees.

5. The time is short, you can definitely graduate and get a certificate in 1.5 to 2 years.

6. Fees, the total cost of self-taught nursing major is less than 5,000.

School address: __Provincial Radio__ Radio and TV University Postal code: ______________

Registration point: Registration office in the office building of Radio and Television University, Guangchang South Road, ____ City, please call when you come

Consult QQ; ______________ Teacher Qiu, Teacher Wang

Mobile phone: ______________ (offered at 12h) Teacher Qiu, Teacher Wang

Weekend phone number: ______________ (offered at 24h) Teacher Qiu , Teacher Li, Teacher Yu