What is an office supplies management system?

1. The office supplies referred to in this system refer to daily office supplies and some low-value consumables. This system specifies the responsibilities and management requirements for planning, purchasing, distributing, using and keeping office supplies.

Second, the procurement, storage and distribution of office supplies are managed by the archives. The person in charge of each department or office or the designated person is responsible for the planning, collection, use and storage of office supplies of each department or office.

Three, office supplies planning, procurement, storage and distribution management methods.

Before 1 and 15 every month, each room and department shall make their own statistics on the demand for office supplies, list the detailed plans, and fill in the material plans according to the categories (daily office supplies, printed materials and others). These plans are based on the principles of economy, practicality and necessity.

2. The purchasing personnel shall review according to the actual situation, formulate the purchasing plan and budget, report to the financial audit, and the manager shall approve the purchase, which will be issued from 25th to 30th every month.

3. The office supplies for new employees of the company shall be equipped with necessary office supplies according to the list and supplies list provided by the heads of each room and department to ensure the normal work of new employees.

4. In addition to the normal distribution of office supplies, if you need to use other daily office supplies, users will sign for it.

5. Purchasing personnel should establish accounts based on the principle of complete office supplies, good quality, low price, reasonable inventory and appropriate expenses, and handle warehousing and outbound procedures according to the system of material acceptance, warehousing and storage.

6, office supplies management must be civilized, clean, safe, fire prevention, theft prevention, in strict accordance with the rules and regulations, non-employees are not allowed to enter the warehouse without authorization.

7. Users of articles in all departments should use office supplies according to the principle of frugality, which is suitable for replacing new articles.