How to improve the writing ability of enterprise secretaries.

Practice tells us that only by doing a good job of writing can we give full play to the functions of secretarial staff, such as staff assistance and government service. However, it is not easy to really improve the writing level. It requires secretaries not only to have down-to-earth work style and hard-working spirit, but also to have extensive cultural knowledge, profound moral cultivation, high professional quality and skillful writing skills. Then, how can the secretarial staff of enterprises master and improve their writing ability in an all-round way? Combined with years of secretarial and publicity work practice, the author has the following experiences, which I would like to share with you: First, be sensitive to learning and pay attention to the update of knowledge structure: the ancients said: sensitive and eager to learn, not ashamed to ask questions. Generally speaking, most of the written materials handled by enterprise offices are policy-oriented, with considerable breadth and depth. In addition, some materials are temporarily arranged and require to be submitted within a few days or even hours. At this time, if the secretary of the enterprise does not have a certain writing skills and excellent materials, it will be difficult to be competent and meet the needs of the work. Constantly accepting new knowledge, new theories and new concepts, constantly strengthening self-learning ability and constantly updating knowledge structure are the basis and guarantee for enterprise secretaries to improve their work level. Therefore, enterprise secretaries should pay great attention to sensitivity. First of all, we should be brave enough to carry forward the spirit of "nails", be good at squeezing time to study, and make some targeted reading notes. We should pay attention to overcoming the practical difficulties of special office posts and heavy work, and it is difficult to concentrate on systematic learning at ordinary times. We should maintain due tenacity, diligence and hard work, always pay attention to learning, squeeze time to read books, newspapers and surf the Internet, put learning skillfully in our work and do a good job in learning. Secondly, we should broaden the knowledge of learning and constantly enrich the content of learning. Ancient and modern Chinese and foreign, astronomical geography, science, education, culture and health, folk proverbs, positive and negative examples, etc. Only by studying more, seeing more and understanding more can we think comprehensively, see the problems profoundly and write profound materials. Third, we should avoid the important and pay attention to learning the law. Everyone's time and energy are limited. Although secretarial work requires us to be "experts" or "generalists" in writing, it is obviously impossible for people to master everything. On this issue, my experience can be supplemented by the following three methods: first, read through, such as knowledge of history and literature, as long as you know the general or essential content; Second, read selectively, such as newspapers and magazines, famous sayings and epigrams, seasonal short messages, etc. Intensive reading, such as industry laws and regulations knowledge, official document writing knowledge, office work skills, etc. Through extensive reading and eclecticism, we will constantly improve our writing ability, policy theory level and professional knowledge, so as to be prophetic, comprehensive and in-depth, thus constantly enhancing the predictability and creativity of writing. Second, we should learn from others and pay attention to the usual accumulation of materials: thick accumulation and thin hair. The secretary of an enterprise should pay great attention to the extensive collection of materials and the accumulation of a large number of written materials. Xunzi, a great educator in the Warring States Period, mentioned in "Persuasion": "If you don't accumulate steps, you won't reach a thousand miles, and if you don't accumulate small streams, you won't be a river." Only by accumulating and absorbing a large amount of materials in peacetime can enterprise secretaries enrich their vocabulary, broaden their knowledge and highlight the novelty of their ideas, and the materials drafted will be handy, vivid and meaningful, and the manuscripts will not be empty, monotonous and old-fashioned. Of course, learning is also a kind of collection and accumulation, but learning alone is not enough. We should also adopt the method of collecting underarm odor and every little makes a mickle, just like collecting honey, collecting it bit by bit and widely: first of all, we must have a level. Pay attention to the accumulation of theoretical knowledge of the party's line, principles and policies, and extensively collect political theory books, theoretical articles published in party newspapers and periodicals, and important speeches of party and state leaders. Grasp the policy basis, grasp the political line, use it for me, and avoid writing materials by feeling and saying the wrong thing. Second, be flexible. Collecting materials is a very complicated job. To make materials comprehensive and valuable, we must use various methods, channels, angles and forms to absorb, summarize and sort them out flexibly. You can copy or download famous sentences, famous aphorisms, novel ideas seen in newspapers and magazines, the economic operation and development trend of the industry and its related data, as well as useful information appearing on the Internet when necessary, so as to enrich your personal database. Third, we should pay attention to pertinence. It is necessary to pay close attention to the development of industries and units and master the ins and outs of major decisions and major events; Take advantage of various opportunities and occasions, pay attention to collecting leaders' speeches, instructions and speeches, and summarize and refine opinions and opinions that are of guiding significance to the overall work. Third, we should be thoughtful and lay a solid foundation for writing. The process of thinking is the continuation and deepening of the learning process. Being diligent and good at thinking will help us turn what we usually hear, see and learn into knowledge and ability, and promote the sublimation of writing skills. First, we should learn to put ourselves in the shoes and improve our thinking level. Good at understanding the feelings of the upper level, mastering the feelings of the lower level, aiming at the target and mastering the direction; Be good at reverse thinking, multi-directional thinking, think more about what is happening in front of you, do not make subjective judgments, and do not follow the trend; Be good at multi-angle observation, find personality from * *, and grasp the law from personality. Only by standing at a high angle and thinking about many and comprehensive issues can the articles written be magnificent, original, thoughtful and stand up to scrutiny. Second, we should learn to compare and learn from each other. Only by comparison can we know the advantages and disadvantages, and only by reference can we make progress. If the secretary of an enterprise wants to improve his writing level, he must be good at summarizing, comparing with himself and constantly denying and surpassing himself. Only through horizontal and vertical comparison can we find out the problems, find out the gaps and know the truth. Through three-dimensional comparison and careful thinking, experience and experience will naturally rise from perceptual knowledge to rational knowledge. Fourth, practice focuses on mastering practical knowledge. The office work of an enterprise serves the leaders, and the secretarial work is no exception. Faced with new situations, new problems and new contradictions in the industry, it is not enough for the secretary-general of an enterprise to think behind closed doors. They must also go deep into the grass roots, go deep into the production line, be diligent in practice, investigate and study, and master first-hand information in detail. First of all, it is necessary to highlight the key points and conduct targeted research in combination with the hot spots, difficulties, doubts, blind spots and highlights of the work in various stages of the industry, system or unit. Secondly, we must go deep and really sink. Go deep into the grass roots, communicate with cadres and masses in different positions and employees in different classes, listen to the voices of the masses, collect opinions and suggestions from the masses, dig out valuable things from them, absorb nutrition and enrich themselves. Third, seek truth from facts. The purpose of enterprise secretaries' research is to serve leaders' decision-making, which requires that in the process of research, we must never take subjective imagination as the standard, be diligent in talking, listen more and ask more questions, think more, get rid of the rough and get the essence, discard the false and keep the true, gain insight into the essence of things, and grasp the ins and outs and internal relations of things. Fifth, we should work hard and pay attention to the usual writing training. "I often read a book on my chest and often write flowers in my pen." To do a good job in enterprise secretarial work, secretarial staff should first master and be familiar with the writing knowledge of various styles, and usually put a daily practical writing tutorial or similar teaching material on their desks for future reference. Secretarial work is a practical work, and the accumulation of work experience is very important. The improvement of writing ability was not built in a day, and there is no shortcut. The key is to study hard, accumulate experience and explore writing skills. What needs to be emphasized here is the grasp of "three hearts": First, be careful. Thought is the forerunner of action, and the writing of written materials is a creative mental work, which is itself a process of accumulating and improving ability. Therefore, for all kinds of writing tasks, whether it is drafting official documents, speech reports, report materials, or news reports and information drafts, we should regard it as a good opportunity to practice writing, concentrate on it, be meticulous and write as much as possible. Second, be careful. According to the requirements of prominent theme, clear hierarchy, rigorous structure, novel conception, orderly writing and concise writing, the article is carefully laid out, carefully organized and carefully selected. We should pay attention to the prominent theme in the first place in the writing materials, and plan the layout of the article and distinguish the key points around the use and use of the materials. Writing an article is like a garden layout. If the same rocks and flowers are beautifully arranged, it is easy to give people a winding, quiet, fresh and elegant enjoyment. If the arrangement is not good, it will make people dull and unwilling to study. When reasoning, one is one, the other is two, and the first is heavy and then light; When illustrating the facts with examples, we should be organized, detailed and clear, and care about the theme from beginning to end. Pay attention to cherish ink as gold, and try to avoid redundant sentences and inappropriate words. After writing the material, read it as many times as possible to see if there are any mistakes or better words to replace it. Again, be careful. Official documents are basically daily and practical writing styles, and pay attention to the rigor of writing format and language, which requires us to pay attention to the language, structure and format requirements of various materials, understand their "spirit" and "shape", and strive to achieve both form and spirit; On the other hand, we should also carefully proofread and check the written official documents and materials to find out clerical errors or mistakes. There is no trivial matter in secretarial work. Sometimes even a slip of the pen or a word mistake will not only make a fool of yourself, but also bring immeasurable influence and economic losses to our enterprise. In addition, writing also includes news writing, literature and literary practice. There are more than 10 news writing styles such as short messages, newsletters, features, news stories and news speeches. For enterprise secretaries, they can choose some writing styles that are suitable for them and can give full play to their writing level according to the requirements of their personal jobs and their own characteristics and specialties, and consciously try to write and practice various manuscripts: speeches can improve our sensitivity to current events, understand and grasp policies, and it is difficult to write, but they require high application of various writing skills and comprehensive writing quality, which can exercise people; Literary works such as novels, stories or essays can exercise people's thinking ability ... My personal experience is: try to write and practice in various styles, often compare manuscripts, sum up gains and losses, and quickly improve my writing level. In official document writing, our secretaries should be good at discovering their own shortcomings and correcting them in time. We should consciously establish our own "manuscript files" or "sample publications" and timely file and sort out the completed manuscripts or published manuscripts and the manuscripts revised by the leaders. For unpublished or unsuccessful manuscripts, they should also be classified in another volume, or archived in electronic files, or compiled into written materials, compared with each other and summarized in time to inspire, enlighten and comprehend. As the saying goes, people know themselves. It is difficult for a person to realize his own shortcomings, but as long as we can persevere, pay attention to digging out our own shortcomings and correct them in time, then we will certainly carry forward our achievements and constantly improve our writing level! (Alvin Tang, member of Zhong * *, political engineer, from Xinxian County, Henan Province.