Pay attention to basic skills in compiling bidding documents

Pay attention to basic skills in compiling bidding documents

Lead: The bidding document is an invitation document sent by the tenderer to potential bidders, informing them of the project requirements, bidding rules and contract conditions. It is the main basis of project bidding activities and is legally binding on all parties involved in bidding activities.

Bidding documents are the action guide of government procurement activities, which are compiled according to laws and regulations and the needs of purchasers, and play an important guiding role in the smooth progress of the whole procurement activities. Therefore, the Measures for the Administration of Bidding for Government Procurement of Goods and Services clearly stipulates that one of the prerequisites for purchasers to purchase by themselves according to law is the ability to prepare bidding documents.

In the procurement practice, when organizing their own bidding, the procurement personnel also pay full attention to the preparation of bidding documents and sum up many successful experiences. However, some purchasing personnel are not careful enough in the process of making bidding documents, which leads to being passive in the subsequent bidding activities.

There is a three-month difference in the construction period, just kidding.

The purchaser of a city organizes the bidding of an office building project by himself. Because the project involves some special requirements of the industry, the purchaser has made great efforts in compiling the bidding documents. In order to make the procurement documents more scientific and reasonable, the purchaser also held an expert consultation meeting and an expert demonstration meeting on the bidding documents.

After the tender documents were issued, many suppliers responded positively. Because the supervision bidding of this office building and the construction bidding were held at the same time, the purchaser specially arranged the bid opening on the same day.

Due to the full preparation, on the day of bid opening, various activities on site were carried out in an orderly and intense manner. According to the arrangement of the purchaser, the supervision project will sing the bid first. There are five suppliers bidding for supervision projects, and the bidding for supervision projects is coming to an end. Immediately after the construction project started bidding, * * * seven suppliers participated in the project competition. However, when the bidding for construction projects came to the construction period, there was an uproar in the bid opening hall. The host immediately reiterated discipline and asked everyone to be quiet. At this time, the buyer has not realized that there is a problem. After a while, a supplier of a supervision project raised his hand to indicate that there was a problem. Because the construction project was bidding, the host was a little disgusted with the supplier's actions, but after singing the bid of the second supplier, he asked the supplier who participated in the bidding of the supervision project to speak.

"Why is the duration of the tender documents for supervision projects 6 months, while that for construction projects 9 months? Are the bidders of the construction project all wrong about the construction period? " When the supplier asked this question, the bid opening host immediately froze. He immediately found such a problem, so he quickly asked the person in charge how to deal with it.

On-site modification of bidding documents leads to complaints.

The reason for this problem is that the construction period stipulated in the bidding documents of supervision projects is 6 months, while the construction project bidding documents are given to bidders within one year. After discovering this problem, the head of the person in charge suddenly became bigger.

He really didn't expect such a mistake when preparing such a comprehensive project bidding. But there are still many people waiting to explain at the bid opening site, and he must give a solution. In desperation, the person in charge only sought the opinions of all parties, but it was difficult to unify opinions. Finally, the person in charge put forward such a scheme: the suppliers who participated in the bidding of the supervision project can modify the bidding documents on the spot, and the bid opening work will continue after the modification. The bidding suppliers all agreed to this solution, so the bidding activities continued and the successful supplier of the construction supervision project was finally selected.

However, within a few days, the suppliers who participated in the supervision project raised questions. The reasons for questioning are: the project bidding documents are unscientific; Suppliers are allowed to modify the bidding documents on site, so that the bidding documents are obviously inconsistent with the bidding documents and the project operation is not standardized. After receiving the inquiry, the buyer replied, but the supplier was not satisfied with the buyer's reply, so he complained to the financial department. After hearing the case, the financial department thinks that the supplier's complaint is established, decides that the project is invalid, and requires the purchaser to reorganize the tender.

Scientific production of bidding documents is fundamental.

The failure of this procurement is rooted in the mistakes and omissions in the bidding documents. Although some words are platitudes, they are easy to make mistakes in practice and deserve attention.

According to the provisions of Article 12 of the Measures for the Administration of Bidding for Government Procurement of Goods and Services, if the purchaser has the ability to prepare bidding documents and organize bidding, and has technical, economic and procurement management personnel suitable for the scale and complexity of the procurement bidding project, he can organize bidding by himself. The ability to prepare bidding documents is the basis of organizing procurement activities. If the purchaser does not have this ability, it is best not to organize the bidding by himself, because it will bring unexpected risks. In addition, buyers who have the ability to prepare the tender should not be too confident, and they must be rigorous and meticulous when preparing the tender.

After the bid opening of the project, if problems are found in the bidding documents, the bidding documents shall be revised before the bidding activities are carried out. However, the purchaser is desperate to let the bidding supplier of the supervision project modify the bidding documents to meet the original demand of the procurement activities and continue the procurement activities. This kind of operation not only does not comply with the law, but also affects the response of the bidding suppliers of supervision projects to the bidding documents.

According to the provisions of Article 32 of the Measures for the Administration of Bidding for Government Procurement of Goods and Services, a bidder may supplement, modify or withdraw the submitted bidding documents before the deadline for bidding, and notify the bidding procurement unit in writing. Supplementary and modified contents shall be signed and sealed according to the requirements of the tender documents, and shall be regarded as an integral part of the tender documents. Therefore, after the bid opening, the bidder can no longer modify the bid documents; According to the provisions of Articles 29 and 30 of the Measures for the Administration of Bidding for Government Procurement of Goods and Services, a bidder is a legal person, other organization or natural person who responds to the bidding, meets the qualifications stipulated in the bidding documents and participates in the bidding competition. The bidder shall prepare the bidding documents in accordance with the requirements of the bidding documents. The bidding documents shall substantially respond to the requirements and conditions put forward in the bidding documents. On the premise that the tender documents have not been modified, how to ensure that the modified tender documents make a substantive response to the tender documents?

According to the provisions of Article 27 of the Measures for the Administration of Bidding for Government Procurement of Goods and Services, the procedure for modifying the bidding documents is to "publish a rectification announcement on the government procurement information release media designated by the financial department before the deadline for submission of bidding documents 15, and notify all recipients of the bidding documents in writing". In the above procurement, problems were found in the bidding documents after the bid opening. As there is no clear guidance of laws and regulations at this time, buyers had better consult the regulatory authorities and do as they ask.

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