Writing requirements for characters, fonts and titles of public security documents

1. font requirements for administrative document titles

However, there are still some irregular phenomena and problems in the practical application of "document number", which can be summarized as follows. First, use empty words.

Such as "X Zheng Zi (No.2 in 2023)" and "X Fa Zi [2002] No.35", in which "Zi" and "Di" are redundant words and have no practical significance, and should be deleted. The standard usage is: "Anhui Province [2002] No.2" (Anhui Provincial People's Development [2002] No.2) and "Anhui Province [2002] No.35" (Anhui Provincial Party Committee Development [2002] No.35).

Second, the elements are reversed. < gt > Paragraph 4 of Article 10 in Chapter III has clearly stipulated that "the document number shall include the agency word, year and serial number", which is essentially equivalent to stipulating the arrangement order of the three elements of agency word, year and serial number.

However, when individual places and units use "document numbers", they are not arranged in the order specified above, and the positions of the three elements are reversed. For example: "(76) Rongyinnongzi No.85", this "document number" is not only incomplete in number of years, redundant in words, wrong in brackets, but also wrong in moving the year forward.

The standard usage should be "Rongyinnong [1976] No.85". Third, the year number is incomplete.

Such as X Fazheng [97] No.8 and X Zhengmi (86) No.6, where "(97)" and [86] "refer to 1997. 1986.

Although "(97)" and "[86]" can be understood as 1997 and 1986 in Gansu in the first century, if it takes several centuries or even longer, why can't "[97]" be understood as 97, 997 and 65438? Incomplete year number will bring great trouble to the search and utilization of literature files in the future. Therefore, the year number should be written in full name [1997] [1986], which is also a regulation (official document format of state administrative organs): "The year should be marked in full name".

Fourth, the incorrect use of brackets. For example, the brackets "()" and "()" used here are wrong.

The usage of the specification should be hexagonal brackets, such as X Zhengban [2002] No.8. Fifth, set up empty positions at random.

Vacancies often appear in document numbers, such as "X Zheng Mi [2002] No.008", in which "No.008" should be changed to "No.8". The official document format of state administrative organs >: & gt(GBT9704- 1999) clearly stipulates that "the serial number shall not be filled with dummy digits (that is, beans shall not be filled with 00 1)".

Sixth, the placement position is wrong. There are three common mistakes: first, it should be placed in the center, not in the center; Second, it should not be placed in the middle but in the middle; Third, the spacing between the upper and lower rows is improper, either too high or too low.

Regarding the placement of the document number, it is very clear and specific in the annex (official document format of state administrative organs) (interpretation of provisions); For the position of the document number, this standard stipulates that there are 2 lines under the document number identification, and the distance between the document number and the red reverse line (that is, a red horizontal line at the head of the document) is 4mm (the distance between the document number identification and the red reverse line is 3 lines, and the document number should be marked in the third line, not near the red reverse line). The document number should generally be arranged in the middle.

In fact, there are three different types of document numbers: ① There are the name of the issuing authority and the word "file" below to form the logo of the issuing authority (commonly known as the big prefix), and the document number is generally marked below the logo of the issuing authority, above the red reverse line, and 4mm in the center (as stipulated above); (2) The above (submitted documents) shall be marked with the name of the issuer, the document number shall be moved to the left, the left empty shell word (placed up and down, 4mm above the red line according to the above provisions), the issuer's name shall be arranged on the right, and the right empty shell word1; (3) "Documents that only use the name of the issuing authority as the identity of the issuing authority are generally marked with the symbol number below the horizontal line (red reverse line) and on the right side of the document title" (see 1 year 10, the fourth paragraph of Chapter III of the Detailed Rules for the Implementation of Official Document Processing of Administrative Organs in Anhui Province). Seven, the font size is not standard.

& lt& gt: The font size of the document should be No.3, imitating the Song Dynasty. And some font sizes are smaller than No.3; Font, some write small marks, some write regular script, some write bold, varied.

Eight, confused with the "document number". This problem often appears in teaching books, such as

"Document number" and "document number" are two different concepts. "Document number" is also called document number, "which is the second series of the total print number of a file". & gt Shaanxi You People's Education Publishing House),

"Document number" means "composed of the words, year and serial number of the issuing authority". In addition, there are two major differences between "document number" and "document number": ① differences in writing.

The writing of "document number" used to be "000 18", but now it is "000 18", and the position is marked in the upper left corner of the document. "Document number" is written as "Guo Fa [199 1] No.2", that is, document No.2 issued by the State Council1991.

(2) The difference of marking position. "The document number (number of copies of documents) is marked with Arabic numerals in the upper left corner of the plate center of line 1 [so-called plate center: that is, the top (upper white edge), binding (left white edge), right white edge and lower white edge of document printing paper are removed, and the rest can be printed].

"Document number" has two blank lines under the logo of the issuing authority, and the following words are arranged in the center with a big prefix 4mm away from the red reverse line (prefix with the name of the issuing authority plus the word "document" constitutes the logo of the issuing authority); Xiaowentou (a document that only indicates the name of the issuing authority).

2. What is the "font size" that needs to be written down in the title of the letter of introduction in official document writing? There are two main forms of letter of introduction, ordinary letter of introduction and special letter of introduction. Ordinary letters of introduction generally have no stubs, but are written in the middle as "letters of introduction". The contents include: title, text, ending, signature, date, and the effective date.

The special letter of introduction is in duplicate, one is a stub and the other is the text of the letter of introduction. There is a seam between the two couplets, and there are numbers at the same time. One is fixed format, printed letter of introduction format, keeping the root and number for easy inquiry. The other is to write temporarily on public stationery without restrictions. Contents of the letter of introduction:

1. Write "letter of introduction" or "letter of introduction from * * company" in the center of the first line of the title, and the font is generally bold and large.

2. The font size is on the right side of the second line, which consists of the unit standard substitute word, the language substitute word ("intermediary word") and the serial number of the letter of introduction.

3. Fill in the name of the contact unit, write it in capital letters, and then add a colon.

4. The text includes the name and number of the holder of the letter of introduction and the specific matters to be contacted. Generally, it starts with words such as "we have" and "existing" and ends with words such as "please contact" and "please help". The number of people should be capitalized

3. What are the specific provisions on the font and font size of official documents According to the Provisions on the Handling of Official Documents of Party and Government Organs and the Format of Official Documents of Party and Government Organs (GB/T 1997-20 12), the font and font size of official documents are as follows:

1. Logo of issuing authority: red small standard song. Font size should be arranged in a line according to the number of words in the name of the issuing authority, which should be beautiful and generous. In principle, the font size should be less than or equal to the posted signs of the higher authorities of the unit. For example, the logo font size of county * * * cannot be greater than that of city * * *.

2. Document number: imitation Song GB-23 12 No.3, in which the number is Times New Tam No.3. ..

3. Issuer: The word "Issuer" imitates the song typeface GB-23 12, and the name of the issuer is italicized GB-23 12.

4. Title of official document: Xiaobaisong No.2. ..

5. Text of the official document (including attachment description, signature of issuing authority, date of writing and comments): Except for the first, second and third-level titles, the Chinese characters use imitation Song g b-23 12 3, and the numbers use Times New Roman. ..

6. The first-level title of the official document: No.3 in bold type.

7. Secondary title of official document: GB-23 12 in italics is bold.

8. Three-level title of official document: imitation of GB-23 12 in Song Dynasty, and the third word is bold.

9. Official document records (including cc office, printing office and printing date): Chinese characters use imitation Song g b-23 12 3, and numbers use Times New Roman. ..

10. Page number of official document: Song Zisi, left and right "one line", with odd pages left blank and even pages left blank.

1 1, document number, confidentiality level and duration, urgency: bold number three.

4. What are the titles of official document writing format and requirements: small standard Song style, No.2 word.

Text: Imitation of Song Dynasty, No.3.

Line spacing: Our company generally sets a "fixed value" of 28 points.

Word spacing: generally not required.

* * * Document format and document font size standards

The official document paper is generally open in China 16, and the international standard A4 is recommended. The size of paper for posting official documents can be determined according to actual needs.

Security font: generally use No.3 or No.4 bold.

Emergency font: the font and font size are the same as the security level (bold No.3 or No.4).

Font of letterhead: bold, black variant or standard, Song and Ti color scheme (usually red).

File size font: generally use No.3 or No.4 to imitate the Song Dynasty.

Issuer's font: the font size is the same as that of the document (No.3 or No.4).

Title font: The font is usually Song Ti and Bold, and the font size is larger than the text font size.

Font of the main delivery organ: generally, No.3 or No.4 is used to imitate the Song Dynasty.

Text font: commonly used No.3 or No.4 imitation song style.

Attachment font: commonly used No.3 or No.4 imitation song style.

Author's font: the font size is the same as the text (No.3 or No.4 imitation song style)

Date font: the font size is the same as the text (No.3 or No.4).

Font of note: No.4 smaller than the text or No.4 smaller than the text.

Keyword font: commonly used No.3 or No.4 bold [official document writing] Font requirements in official document format typesetting [official document writing]

The font of the cc office: the same font size as the text (usually No.3 or No.4 imitation song style) or a smaller size.

Document number: the same as that of the cc office (usually No.3 or No.4 imitation song style) or smaller.

The main title (also known as the first-class title) is the No.2 Song Style (in bold).

The secondary title is bold No.3.

The third-level title is bold imitation of Song III.

The texts are all imitation Song No.3. ..

The above is stipulated in the * * * official document. The title and text of the part other than the main title can use small three fonts, but the number three is the most formal.

5. official document format, especially font and font size: unless otherwise specified, all elements of official document format generally use No.3 imitation song style. 323131335323631343130323136353333e4b893e5b19e3133333333.

Number of lines and words: generally 22 lines per side, 28 words per line, full page. It can be adjusted appropriately under specific circumstances.

Text color: Unless otherwise specified, the text color in official documents is black.

Take the documents of procuratorial organs as an example. The bracket of the year in the document number is hexagonal "]" instead of ""or [] ",and the court uses the commonly used bracket" () ". These should be common sense, and all civil servants should learn these norms to avoid making jokes.

20 12 On June 29th, the General Administration of Quality Supervision, Inspection and Quarantine and the National Standardization Administration issued the national standard "Official Document Format of Party and Government Organs" (GB/T 9704-20 12). This standard was formally implemented on July, 2065438 1 day.

Extended data

According to the relevant provisions of "Regulations on Handling Official Documents of Party and Government Organs" issued by the General Office of the Central Committee and the General Office of the State Council, GB/T 9704- 1999 "Format of Official Documents of State Administrative Organs" was revised. Compared with GB/T 9704- 1999, this standard is mainly modified as follows:

A) The standard name was changed to "Official Document Format of Party and Government Organs", and the standard English name was revised accordingly;

B) The scope of application is extended to official documents issued by party and government organs at all levels;

C) Make appropriate adjustments to the standard structure;

D) Make appropriate adjustments to document binding requirements;

E) Increase the signature and page number of the issuing authority, delete key words, and make great adjustments to the arrangement of key elements of the official document format;

F) Further refine the arrangement requirements of official documents in specific formats;

G) Add official document homepage layout, letter format homepage layout and command (order) format homepage layout.