Record corrected questions and answers.

Record corrected questions and answers.

Official Document Format of Party and Government Organs, as a national standard supporting the Provisions on Official Document Processing of Party and Government Organs, has achieved certain results in promoting the standardization of official document format of party and government organs. However, the format of official documents is not uniform and standardized. Look at the following 14 common errors in official document format. Have you ever won?

Error 1

Confidential documents are not marked with symbols, or marked with three Arabic numerals, and the marking position is relatively random.

The correct way: confidential documents should be marked with numbers, six digits and three Arabic numerals, arranged in the top box, and marked on the first line in the upper left corner of the first page of the document.

Error 2

The confidentiality level of confidential documents is too high or too low, and the confidentiality period is marked as? Within the validity period? Before release? Permanent? Long term? Pumi? Wait; The figures in the confidentiality period of official documents are written in lowercase Chinese characters.

Correct practice: Confidential official documents should be marked with the classification and duration according to the classification, the top box should be arranged below the document number in bold 3, and the numbers within the duration of confidentiality should be written in Arabic numerals.

Error 3

The urgency of the emergency document is marked, and it is not marked according to the specified position; Put urgency before the language in the title, such as? Urgent notice? Urgent request? Emergency report? Wait a minute.

Correct practice: emergency official documents should be marked separately? In a hurry? Urgent? No.3 in bold, arranged in the top box and marked in the upper left corner of the first page of the official document; If it is necessary to mark the document number, classification and confidentiality period at the same time, it shall be arranged from top to bottom in the order of document number, classification, confidentiality period and urgency.

Error 4

Add, as the name of the issuing authority, after the sign of the issuing authority? Notice of appointment and dismissal? Briefing? Duty announcement? Wait a minute.

Correct practice: the symbol of the issuing authority is added by the name of the issuing authority? Documents? Two words (or not? Documents? Word), but the name of the issuing authority cannot be added to the text.

Error 5

The organ characters in the document number element are inaccurate and solemn, and the words are too long; Use all year round? ()? Or? []? Attached to the serial number of the document. 0? Placeholder, plus sign? First one? Words; The position marked by the above file number is not accurate.

Correct practice: the document number consists of the agency's generation, year and document serial number. Agency substitution requires accuracy, standardization, conciseness, no ambiguity and easy identification; The year should be marked with the full name of hexagonal brackets? ﹝﹞? Attach; The serial number of the document is marked with Arabic numerals, without adding? First one? Word, without imaginary number (i.e. 1 not coded as 01); The above-mentioned document numbers are marked on the upper left of the red interval line, and the words "left blank" are arranged on the same line as the name of the last issuer.

Error 6

The publisher is not marked; The issuer of the label is not the main person in charge of the organ or other authorized person in charge; The publisher marked the location.

The correct way: the above article should be marked with the publisher's name. The issuer shall be the principal person-in-charge of the organ or other authorized person-in-charge, and the issuer shall indicate his name, not his position.

Error 7

Omit the name of the issuing authority in the title of the official document; Taking language as the title of official documents; The font size of official document titles is not standardized, and the arrangement is rectangular or hourglass-shaped.

The correct way: the title of official document consists of the name, reason and language of the writing organ; Marked with No.2 small label; When the title is returned, the arrangement should be trapezoidal or rhombic.

Error 8

In the document body, punctuation marks after the structural ordinal number are all punctuated, such as? ( 1),? 1、? ( 1)、? ; The writing of structural ordinal numbers in the same official document is not uniform. Use several structural ordinal numbers, such as: use? First of all? Second? Again? , use again? One? Second? Third? And then use it? Number one? Second? Third? Wait a minute.

Correct practice: What are the structural ordinal numbers and punctuation marks in official documents? First,? ( 1)? 1.？ ( 1)? ; The first layer of the font is bold, the second layer is italicized, and the third and fourth layers are marked in imitation of Song Dynasty. The structural ordinal number in official documents is also written in this way to reflect the consistency of contextual expression.

Error 9

The attachment name in the attachment description is marked in the top box when the font size is long, and it is not aligned with the' initial letter' of the attachment name; Use punctuation after the attachment name? ; ? Or? . ? .

Correct practice: when the attachment name is long and needs to be returned, it should be aligned with the first word of the attachment name in the previous line; No punctuation is added after the attachment name. Reference > >> Selection of official document writing skills Standard use of official document attachments and their descriptions.

Error 10

The signature of the issuing authority is inconsistent with the logo of the issuing authority or the abbreviation is not standardized; The figures in the date of official document writing are written in lowercase Chinese characters.

Correct practice: the signature of the issuing authority should be the full name or standardized abbreviation of the issuing authority, which is consistent with the logo of the issuing authority; The numbers in the writing date shall be written in Arabic numerals.

Error 1 1

Matters that need to be explained in the official document are marked in the last line of the version; The notes are useless? ()? Surround it.

The correct way: the note should be marked with the words "blank"? ()? Arranged on the next line of the writing date; What should be used to mark the content? ()? Surround it.

Error 12

Cc organs are not marked according to the order of the party, government and military groups or according to the lower and higher levels; Copy it to the column of organ elements and mark it at will? Internal leadership? Print and check who? Printing operation? Contact person? Archive? Wait for the content.

The correct way: the arrangement order of cc organs is determined according to the nature or subordinate relationship of the organs; For different levels, they should be marked in the order of superior organs, organs at the same level and organs at lower levels; In the column of CC organ, only other organs that need to be executed by the main sending organ or know the contents of official documents are allowed to be marked, and irrelevant contents are not allowed to be marked.

Error 13

The page number is marked in the middle, or the page number is not underlined.

The correct way: the page number is arranged below the lower edge of the official document with the fourth and a half-corner Arabic numerals, and the numbers are lined left and right. Single page numbers occupy the right space and double page numbers occupy the left space.

Error 14

There are two signs of the issuing authority and two versions of the forwarding authority and the forwarded authority.

The correct way: remove the logo and version of the issuing authority that forwarded the official document.

In addition to the common mistakes in format, there are three problems worthy of attention, that is, the font size of official documents of party and government organs, the main sending organs and the effective signs of official documents are still inconsistent.

For example, the official documents of the Party's organs use 17 Jin imitation of Song Dynasty, with 26 words per line, and the official documents of the administrative organs use No.3 imitation of Song Dynasty, with 28 words per line; Party newspaper organ selection? Opinion? Decide? When writing in two languages, the main sending organ is not marked, and when the administrative organ uses these two languages, the main sending organ is marked; General official documents issued by party organs with the marks of specific issuing organs can be printed without printing, and only the signature and written date of the issuing organ can be printed, while official documents issued by administrative organs can only be printed with the date of issuance and stamped without signature. These problems need the attention of document processing personnel, and the relevant regulations should be thoroughly used to avoid mistakes and jokes.

;