Three major tools for quality on-site management—Part 3—Management Kanban

Management Kanban is a very effective and intuitive means of discovering and solving problems, especially one of the indispensable tools for excellent on-site management

Management Kanban is a part of management visualization A form of expression, that is, a clear representation of the status of data, intelligence, etc., which is mainly a transparent management activity for management projects, especially intelligence. It reveals hidden information in documents, minds or on-site through various forms such as slogans/status boards/charts/electronic screens, etc., so that anyone can grasp the management status and necessary information in a timely manner, and can quickly formulate and implement countermeasures. Therefore, the management dashboard is a very effective and intuitive means for discovering and solving problems, and is one of the indispensable tools for excellent on-site management.

According to the different responsible supervisors, it can generally be divided into three categories: company management signage, department workshop management signage, and team management signage. As shown in the table below.

Below we will briefly explain how to use it through some examples.

"Goal breakdown display board"

Goal breakdown display board can free senior leaders from daily management. The so-called goal decomposition is a systematic verification diagram that unfolds the first-level indicators of the company's operation and management to the second-level and third-level indicators. (As shown in Figure 1) When formulating, the main indicators must be decomposed and managed according to the company's business policy. The general steps are as follows:

First, comprehensive goal setting: select the topic after comparison. Determine comprehensive goals.

It is not advisable to select too many comprehensive goals, otherwise it will distract attention. Generally, 1 indicator or 2 to 3 indicators are selected. In most cases, no more than 4 indicators are selected, and the target value should be specifically expressed by numerical values. (As shown in Table 1)

Table 1 Examples of comprehensive goal setting

Second, goal expansion: expand according to TP (comprehensive productivity) goals and establish a countermeasure system. Goals can generally be broken down according to products, processes, reasons, technologies, etc. However, the following conditions should be considered, such as the difficulty of grasping the phenomenon, the difficulty of implementing countermeasures, and the difficulty of grasping the results, etc., and then decide in what order to proceed. Table 2 shows examples of selected specific expansion methods.

: Very suitable ☆: Suitable △: Meaningless ※: Not suitable

Table 2 Selection examples of target expansion methods

Third: Countermeasure selection : Countermeasure review, selection, establishment of countermeasure plans, and verification.

To achieve each target value, specific strategies that can be implemented should be explored. So far, in the improvement activities of enterprises based on BOTTOM UP (bottom to top), there have often been some cases of negative effects due to blind selection of countermeasures, or intuitive judgment of "what is a countermeasure", or Countermeasures are established and implemented based on past experience and then blindly implemented in a state where the effects cannot be predicted, resulting in the inability to obtain the improvement results.

In order to prevent the above-mentioned problems and improve the target completion rate, it is crucial to carry out cause verification during the target development stage, which will be of great help in the selection of countermeasures.

"Equipment Planned Maintenance Calendar"

"Equipment Planned Maintenance Calendar" refers to the equipment preventive maintenance plan, including regular inspections, regular refueling and overhaul schedules, formulated in advance in the form of a calendar OK, and it will be implemented as scheduled. The advantage is that it is as convenient as checking a calendar, and the things that must be done are already recorded on the calendar, and you can mark them when they are completed.

"Regional Sharing Chart"

"Regional Sharing Chart" is also called a responsibility board. It divides the area where the department is located (including equipment, etc.) into different teams, who are responsible for cleaning. Daily management tasks such as inspections. The advantage of this kind of signboard is that it considers the overall situation and does not miss any area or equipment. It is an effective method to thoroughly implement the responsibility system.

"Safe and disaster-free board"

The purpose of the "safe and disaster-free board" is to carry out daily reminder activities to prevent the occurrence of safety accidents, including the number of safe and disaster-free days, Safety quotes of the day, safety education materials and information. It is generally set up at the gate where employees enter and exit or gather.

"Team Management Status Board"

"Team Management Status Board" is a collection of department goals, attendance management, business contacts, communications, information, rationalization suggestions, mailboxes, etc. , is the daily management bulletin board of the team, usually set up in the lounge or morning meeting place.

"Periodic replacement board"

"Periodic replacement board" is a management signboard that is regularly replaced according to the service life of spare parts. It is generally posted at the location where replacement work is required to facilitate anyone's inspection. or supervision. The advantage is that the work items required in documents or computers can be visually expressed on physical objects, making it less likely to be forgotten.

"QC Tools"

"QC Tools" are necessary means to carry out theme activities, mainly to use QC tools to analyze and discuss specific work errors or poor quality, and organize the results In a place where everyone can easily see it, it serves as a reminder to prevent such problems from happening, and everyone can put forward new suggestions and discuss and revise them at any time. Generally suitable for situations where the work is relatively simple, or specific subject activities, not every small subject is like this.

"TPM Diagnostic Status Board"

"TPM Diagnostic Status Board" is a seven-stage internal certification record board for the continuous promotion of TPM activities, reflecting the team's The level of activity, the higher the stage, the higher the level.

In short, the scope of use of management kanban is very wide, and the appropriate kanban form should be selected according to needs. Comprehensive and effective use of management dashboards will have a good impact in six aspects:

1. Demonstrate improvement results and give participants a sense of accomplishment and pride

2. Create Competition atmosphere

3. A powerful means to create on-site vitality.

4. Clarify the management status and create tangible and intangible pressure, which is conducive to the advancement of work.

5. Establish a good corporate image. (Let customers or other personnel sincerely praise the company's management level)

6. Show the improvement process so that everyone can learn good methods and techniques.

Management Kanban is an efficient and easy management method. Effective application is a great liberation for business managers