There will be a meeting of 5 people in the hotel when it opens. How should the housekeeping department arrange and plan this reception?

Estimated total attendance at the meeting

2. Date

□ Date of team's arrival

□ Date of team's departure

□ Time limit for determining the final number of guests

3. Accommodation

□ Approximate number of rooms required, including single rooms, double rooms and suites

□ Attending the meeting. The room of the team chairman or the secretary of the organizer

□ Copy documents for room reservation

4. Free facilities and suites

□ Meeting reception room-price

□ Opening hours and dates of bars, snack bars, etc.

□ Name, address and telephone number of the guests who booked the meeting reception room

□ Room inspection, tips

5. Guests

□ Have local dignitaries been invited and received a reply

□ Give admission tickets with the invitation letter

□ Arrange transportation between the speaker and local dignitaries

□ Remind each speaker to prepare for his speech

□ Arrange to welcome the distinguished guests

6. Equipment and facilities

□ Special notes placed on the VIP table

□ List and use of equipment provided by the hotel. Signs such as "No delegates are allowed in", travel agency, reception desk, etc.

□ Lighting equipment-spotlight, floodlight, operator

□ Stage-area size

□ Blackboard, flannel board, magnetic board

□ Chart rack and plate rack

□ Illuminated lecture platform, lecture cue machine, gavel and castanet. Its model and quantity

□ recording equipment, operator

□ slide show equipment, operator

□ special flowers and plants

□ piano, organ

□ record player, Records

□ Printing service

□ Performer's dressing room

□ Parking and car repair facilities

□ Ornaments-Check whether it meets the fire protection requirements

□ Special equipment

□ Overall price agreement for extra services

□ Telephone

□ Photographer

□ Stenographer

□ Flag, and so on. Slogan

□ Radio and TV

□ Live broadcast and operating expenses

□ Closed-circuit TV

7. Meeting

(pre-meeting inspection)

□ Provide the floor plan of the meeting place

□ Correct date and time of each meeting

□ Meeting room for each meeting: its rental amount

□ Headquarters of the Conference Preparatory Committee. Seating arrangement and lecture table

□ Staggered meeting schedule, Ensure the smooth traffic, including elevator service

□ podium-size

□ equipment required for each meeting (checked according to the list of equipment and facilities)

□ other special requirements (to check the following items before the meeting)

□ Ensure that the meeting room is open and staffed

□ Seats have been placed as required

□ There are enough seats in the venue

□ The heating system is in normal operation

□ The public address equipment is in normal operation, and the microphones are complete

□ The recording equipment is in normal operation

□ Microphones-the number and types are complete

□ The podium is ready, and the lighting facilities are good

□ The gavel, mold

□ Water bottles, water cups on the podium

□ Attend the meeting. The screen and bracket are ready, the projectionist is on standby

□ The speech reminder machine is in normal operation

□ Pencil, notebook, paper

□ Chart bracket, board frame, blackboard and related facilities are ready

□ Piano, organ

□ Signs, flags, banners

□ Lighting facilities are complete

□ Special flowers, Plants are complete

□ Other special facilities

□ (If the meeting room is difficult to find) Pointing signs are complete

□ (If the meeting room is temporarily changed) Notice has been posted in a prominent position

□ Stenographer will attend the meeting

□ Photographer will attend the meeting

(After the meeting, assign personnel to handle the following matters immediately)

□ Remove the organizer's facilities

Exhibition information

□ Number of exhibitions and floor plan

□ Opening time

□ Opening date

□ Closing date

□ Exhibition location

□ Exhibitor name

□ Daily rent

□ Pointing sign

□ Labor service charge

□ Electrician and carpenter service

. Background curtain

□ Storage of consignment boxes

□ Security measures

9. Check-in

□ Check-in time

□ Registration form, with contents and number

□ Registration table, number and size

□ Seats

□ Ashtrays

□ Typewriters, number and model < p. Quantity and size

□ Signs

□ Notes, pens, pencils and other stationery

□ Cashier, quantity and size

□ Filing cabinet, quantity and size

□ Safe

(check the following items before registration)

□ Whether the staff is in place and familiar with registration procedures

□ Filing cabinet, Quantity and size

□ Guiding principles for receiving checks

□ Refund regulations

□ Contents to be included in the registration form

□ Contents on the representative certificate

□ Ticket price, Relevant regulations

□ Reception of guests and VIPs

□ Readiness of programs and other materials

□ One-way ticket sales

□ Emergency room supply

□ Reception desk

□ Waste paper basket

□ Printed registration list

(If delegates fill in the registration form themselves, Prepare the following items)

□ Set up another desk and chair beside the reception station

□ Registration form and pencil ready

□ Fill in the form instructions and post them in a position that is easy for the person filling in the form to inquire

□ Fill in the form table with appropriate lighting

(someone should be responsible for the following items at the registration office)

□ Make a principled decision

□ Check the amount at the end of registration

□ Music

□ Audio recording or live performance at reception

□ Audio recording or live performance at banquet

□ Audio recording or live performance at special events

□ Audio recording or live performance at performance

□ Preview of performers and orchestras

□ Music stand of bands or orchestras

11, Other

□ Have wonderful entertainment programs been arranged for men, women and children.

□ Have temporary babysitters been arranged

□ Have car rental services been provided

12. News promotion

□ News center, typewriter, telephone

□ Have a strong publicity committee been established

□ Visit the editor-in-chief of the newspaper in person, Radio and TV program director

□ Prepare a comprehensive publicity program aimed at increasing the number of participants

□ Prepare newsworthy publications

□ Arrange photography for the organizer and prepare for public publicity

□ Pre-print speeches

Actually, the housekeeping department does not do as much work as the restaurant. The front desk can inform the guest room what kind of room to prepare and make preparations in advance. It's just that there will be more problems (for example, the water is too cold, the TV can't be watched, the network can't be connected, there is noise, etc.). You should have experience in dealing with this. If you can't handle it, don't worry about it with the manager on duty. ), spare more consumables or self-funded items. Keep the walkie-talkie with the front desk open at any time. If a guest needs to change rooms or send something, the front desk will inform the guest room and just do it (open the consumption bill).