Brief introduction of logistics software function

With the steady development of China's economy and the rapid development of logistics industry, the business of transportation enterprises is also expanding. With the increasing business volume and branches, the bosses of logistics freight companies are increasingly entangled in business data and company management, and on the other hand, they are increasingly demanding how to maintain their competitive advantage in the industry so that the company can develop continuously and steadily. The traditional manual operation mode cannot meet the needs of company management and development because of its inherent shortcomings such as the complexity of business finance and management loopholes. It has become an urgent problem for many logistics and freight companies to manage the company comprehensively, implement enterprise information construction, strengthen enterprise management, improve work efficiency, avoid management loopholes in business finance and enhance the core competitiveness of enterprises.

Sanwu Jincheng Software Co., Ltd. has been committed to the research and development of advanced logistics and freight management system for four years, and has successfully implemented information construction for hundreds of domestic logistics and freight enterprises and realized enterprise computer management, which has been widely praised by customers. The "35 Jincheng" freight management software is developed based on the management mode and experience of hundreds of famous domestic logistics companies and freight companies. This system includes not only the management methods of traditional freight enterprises, but also the management ideas of advanced logistics enterprises. The software pays attention to business process and ease of use, organically combines the business process of logistics freight company with computer software, and tracks and manages the company's business from receiving and invoicing (entering documents), printing computer bills, loading cars and making transport lists and transport agreements, to unloading, delivery, collection and payment. There is no need to repeatedly enter data and add additional personnel, which optimizes the business process and realizes the whole process tracking and management of goods. Simple operation and powerful function.

The stand-alone version series of 35 Jincheng freight management software is divided into standard version, receiving version, payment version and lending version, which consists of three functional modules: receiving end, payment end and lending end. The standard version contains three modules, which run through all the business processes of logistics freight companies and the comprehensive management of goods, freight and collection funds. Other versions only contain corresponding functional modules. Each module can be used in combination or run independently to fully meet the different needs of customers. It mainly includes the functions of cargo consignment entry and printing, loading and departure management, printing of transport agreements and transport lists (all cargo lists, including those with collections), data settlement, query and statistics, freight and collection statistics, data export and import, etc. Functional modules include the following: system maintenance (user management, account management, vehicle management, customer management, site management, software settings, report settings, protocol management, log management), receiving management, departure management, data settlement, query statistics, data import and export, and report printing.

system maintenance

user management

Management and authority setting of software operators

Account management

Bank account management of consignment customers

Vehicle management

Add and manage vehicles, such as license plate number, owner's name, telephone address, certificate number, driver's name, driver's license, model, engine number and frame number.

customer management

Management of consignee and consignor information automatically recorded by the software when receiving goods, including name, mnemonic code, telephone number, address, destination, name of frequently sent goods, etc. , or you can add it manually.

website management

The management of the departure and terminal stations of the operation line, as well as the management of the telephone and address information of each station, which will be automatically printed on the consignment note.

Software settings

Software operation parameter settings include system initialization, decimal places setting, database upgrade and conversion, gateway SMS related settings, default input method settings, special data modification and deletion password settings, consignment note entrustment agreement settings, etc.

Report settings

Selection of print templates such as consignment note, vehicle list and receipt document, and self-adjustment design of report, including whether to print each column of report, column width, font size, alignment mode, and setting of report data sorting mode, etc.

Protocol management

File and inquire about the transportation agreement with the transportation vehicle every time you leave.

Log management

Record, query and print sensitive operations of software operators (such as changing and deleting orders, account maintenance, data import and export, etc.). ) can query and print according to the operator and time period.

Receipt management

Information input related to consigned goods, including destination, waybill number and manual waybill number, name of goods, article number, number of pieces, weight, volume, consignee information, consignor information, transit, insurance amount, premium, collection, freight, delivery fee and information fee.

Modular feature

1, new customers are automatically recorded. When the customer sends (receives) the goods again, just enter the name or mnemonic code or telephone number, and all relevant information of the customer can be automatically entered.

2. The payment methods of freight, distribution fee and premium are flexible: payment, withdrawal, deduction, repayment and monthly settlement. Collection supports prepayment.

3. The consignment note can support direct printing or printing.

4. Records of bidders and payees are supported, and the default is the current operating user.

5. Support the interface of bank payment and short number entry of customer account.

6. For the modification and deletion of paid freight, payment collection and imported data, passwords for modifying and deleting special data must be entered to prevent loopholes in cash management.

Resignation management

The management of cargo loading and departure includes selecting cargo, printing vehicle transportation agreement, printing transportation list and exporting departure data.

Module features:

1, WYSIWYG loading interface, simple operation, good usability and powerful function.

2. Support subcontracting loading technology, and one car can be transported by multiple cars.

3. The transportation agreement is automatically generated and no manual agreement is needed.

4. The on-board transport document can print all the goods list and the goods list of the vehicle respectively.

Data settlement

Settle the data that has already started, and support settlement by train number.

Query statistics

Query can be made according to single conditions such as waybill number, consignee, cargo name, cargo number, consignor, remark information, customer account number, and also according to cargo information (starting point, ending point, waybill number condition, cargo number, vehicle number), whether there is account number, whether there is collection, start and end time of receipt date, and cargo status (not loaded, loaded, not started and not settled).

Data import and export

The function of receiving data import and export can import the receiving data of other computer receiving terminals, and export the data of the vehicle when starting, or filter and export the corresponding receiving data according to the conditions (starting point and ending point, vehicle number, starting and ending time of receiving, and whether it has been settled), and automatically store it in the corresponding directory of the hard disk.

Report printing

The system provides a powerful screening query function, which can meet all the query conditions, and the data filtered according to various conditions can be printed directly to meet the needs of customers to print various reports. It mainly includes the functions of goods distribution (customer picking, door-to-door delivery and transit), invoice, delivery note, transit note printing, payment return, return, data settlement, query statistics, freight and collection statistics received, data export and import, etc. You can import the receiving data of the receiving end, or you can directly enter the commodity information. Invoice can support direct printing or printing. Functional modules include: data entry, delivery management (customer picking, door delivery, transit processing), return management, collection management, SMS notification, data settlement, query statistics, data import and export, and report printing.

data input

The input function of arrival information is the same as that of the receiving end, but there is no printing function, so it can be used when there is no received data to import.

Delivery management

According to the consignee's name, consignor's name, cargo name, waybill number, cargo quantity, cargo quantity, origin, remarks and other information, the goods that need to be delivered can be delivered. You can choose three different delivery methods: self-service delivery, door-to-door delivery and transit delivery, record the paid freight and payment for each item, and print the corresponding documents.

Modular feature

1, a variety of delivery methods, to meet the overall needs of customers, simple operation, convenient use.

2. All three outbound methods support batch outbound function, and print the corresponding outbound list.

3. Full return and partial return are supported, so that the waybill number of the return is unchanged and the return freight is automatically calculated.

4. Additional fees are supported, and the name of additional fees can be customized.

5. The waybill number and article number support fuzzy query to filter the goods to be delivered.

Return management

Filter some or all of the returned data according to the starting point and ending point information, load and return, and print the return list.

Collection management

For the goods that have been released, the management of freight and collection will be sent back to the place of origin of the goods. Goods that can be returned can be picked up in batches according to conditions such as place of origin and delivery method, or entered in a single document according to waybill number, goods number and consignee.

Sms notification

It can be used to inform customers to pick up the goods after arrival, effectively reducing the cost of notification, saving communication costs, improving work efficiency and enhancing the company image. You can filter out the data that need SMS notification according to the conditions and send it selectively. According to the different cargo information, the text messages sent each time are different. The content of short messages is automatically generated by software. The standard SMS format is as follows, and the information in brackets varies according to the cargo information of each notice: Dear (Zhang San) and (Li Si), the waybill number (2007XXXXXXXX9) sent to you from (Beijing) has arrived. Freight (30) paid (1800), * * RMB (1830), please pick up the goods at Jiefang Road 192 within three days, and call XXXXXXXX. The short message format can be adjusted according to customer needs.

Data settlement

Settle the issued goods data.

Query statistics

You can query the detailed information and status of one or more goods that meet the query criteria according to single conditions such as waybill number, consignee, goods name, goods number, consignor, remark information, customer account number, and you can also filter and query the corresponding information according to the combination of various conditions such as the start and end of goods, whether there is payment, transport vehicle number, time period, goods status (not out of warehouse, not returned, not settled) and remark information.

Data import and export

The delivery data import and export function can import the delivery data of the receiving end, and filter and export the corresponding delivery data according to the conditions (starting point and ending point, car number, time period, settled or all, etc.). ), and automatically stored in the directory corresponding to the hard disk.

Report printing

According to the powerful screening query function provided by the system, all the query conditions are basically met, and the data filtered according to various query conditions can be directly printed to meet the needs of customers to print various reports. It mainly includes collection entry, collection and payment distribution (batch by batch), bank entrusted payment data management, payment inquiry, loan settlement, management of returned and unpaid funds, loss reporting of cargo waybill, statistics of paid freight, collection and payment distribution (inquiry meeting all conditions), and collection list inquiry (unpaid, returned without loans, unpaid loans and settled loans). You can import the receiving data of the receiving terminal, or directly enter the payment commodity information. Company log entry management. Functional modules include: system maintenance (user management, account management, website management, software settings), payment inquiry, collection management, loan management, agency management, data settlement, log management, SMS notification, screening inquiry, summary statistics, data import and export, and report printing.

system maintenance

user management

Management and authority setting of software operators

Account management

Bank account management of consignment customers

website management

The management of the departure and terminal stations of the operation line, as well as the management of the telephone and address information of each station, which will be automatically printed on the consignment note.

Software settings

The setting of software operation parameters, including system initialization, decimal places setting, database upgrade and conversion, gateway SMS related settings, password setting for special data modification and deletion, collection fee setting, personal account setting for bank payment, etc.

Payment inquiry

In view of the fact that customers often call the logistics company to inquire whether the payment has been returned, and it is inconvenient for the logistics company to inquire under the traditional manual operation mode, the payment inquiry function module specially designed for the logistics company can quickly and accurately inquire whether the customer's goods have been returned, whether they can be lent, whether they have been lent and how to pay according to the information such as waybill number, consignee, goods name, goods number, consignor, remarks and customer account number. , can be effectively improved.

Collection management

When the other party (the branch or cooperative company of the destination) does not use the delivery terminal, it can directly import the receiving data of the receiving terminal into the lending terminal, and then use the payment management function to input the receiving fax of the other party, and then make payment from the system. Batch payment can be made according to the batch data of conditions such as departure place and receiving time, or single payment can be made according to waybill number, article number and consignee. At the same time, considering human error, the module also provides the function of canceling payment.

Loan management

The returned data can be lent, and qualified data can be selected according to waybill number, consignor, name of goods, goods number, consignee, remark information, etc. Used for lending one by one, or selecting qualified data in batches according to conditions such as starting and ending place of goods, receiving time period and payment time period. Used for batch lending, and can print the lending list of batch data. At the same time, the published data can be filtered, queried and printed according to various conditions. The collection fee is automatically calculated by the software according to the rate set by the user and automatically deducted when lending money, which completely eliminates the mistakes caused by manual operation. At the same time, it reduces the collection fee, meets the demand of logistics companies for preferential collection fees for some large customers, and supports the function of not collecting collection fees for goods transferred by other logistics companies.

Power generation management

The software supports the payment received by the logistics company to be distributed through the bank, and the bank directly transfers each payment to the customer's account, which greatly facilitates the customer's consignment, and at the same time can enhance the company's image, reduce the cash risk and enhance the core competitiveness. The module can filter out the data that can be allocated by the bank according to various query conditions, perform the operation to be paid, and can query and print the allocated data under various conditions at the same time. (The function of paying by bank is unique to Sanwu Jincheng Software and has been successfully implemented for more than three years. Please contact Sanwu Jincheng Software or local agents and customer service centers directly for specific operation methods. )

Data settlement

Solve the published data.

Log management

You can set your own daily expenses, and you can enter and query daily expenses. You can query and print according to various conditions, such as time period, expense account, expense summary and manager.

Sms notification

Lenders can support three kinds of SMS notifications: payment notification, loan notification and return notification.

payment order

Payment notice can be used to inform the customer that the payment has been returned to collect the payment, and the data that needs SMS notification can be selected according to the conditions and sent selectively. Each piece of information is different according to the different commodity information, and the content of the information is automatically generated by the software. The format of the standard message is as follows, and the information in brackets varies according to the contents of the goods in each notice: Dear Mr./Ms. (Zhang San), your waybill number (200XXXXXX22) for computer parts is sent to (Beijing) (Lisi), and the payment has been returned. The original payment was (3,000) yuan, and the paid-in payment was (3,000) yuan. Please come to our company to get it at once. The short message format can be adjusted according to customer needs.

Lending notice

For the payment bank to send goods on behalf of, you can select the data to be notified by SMS according to the conditions and send it selectively. According to different commodity information, each piece of information is different. The content of the message is automatically generated by the software. The standard message format is as follows, and the information in brackets varies according to the cargo information of each notice: Dear Mr./Ms. (Zhang San), your waybill number is (200XXXXXX022) and it is sent to (Beijing). The short message format can be adjusted according to customer needs.

Return notice

When returning goods, customers can be informed to return goods, and the data to be notified by SMS can be selected according to the conditions and sent selectively. Each message is different according to different commodity information, and the content of the message is automatically generated by the software. The format of the standard short message is as follows, and the information in brackets varies according to the contents of the goods in each notice: Dear Mr./Ms. (Zhang San), there are (10) pieces (computer accessories). Your waybill number is (200XXXXXX22) and the freight is (120) yuan. Please pick it up at Jiefang Road 192 as soon as possible, and call 666882. The short message format can be adjusted according to customer needs.

Filter query

Inquiries can be made according to single conditions such as waybill number, consignee, goods name, goods number, consignor, remark information, customer account number, and also according to goods information (starting point, ending point, car number), loan method, account number, information fee, payment collection and payment collection methods, freight and freight payment methods, delivery fee and delivery fee payment methods, and the start and end time of receipt date.

Tabulate statistical data.

This module includes reconciliation table, monthly statement summary, payment inquiry summary, financial statistics summary, customer statistics summary, monthly summary report, annual summary report, work log summary and other functions.

reconciliation statement

You can view and print the summary of the settled day or a certain period of time, including payment status (such as payment amount, loan amount, paid unpaid amount and unpaid amount) and freight variance (freight receivable amount, paid-in freight, freight variance, receivable payment, paid-in payment, payment variance, returned copies, pieces and amount, etc.). ).

Summary of monthly statement

You can query and print monthly statement data according to the starting point and ending point of goods, receiving time period and freight judgment conditions (greater than, less than, equal to, unequal to, between how much and how much, etc.). ), the shipper, comments and other conditions, to facilitate settlement with monthly customers.

Summary of payment inquiry

According to the starting point and end point, collection time period, loan method, collection, freight, premium, delivery fee, information fee judgment conditions and methods, car number, shipper, remarks and other conditions, you can query and print qualified funds summary statistics, which is powerful and meets the needs of various conditions.

Summary of financial statistics

Taking the vehicle number as the unit, according to the settlement date, receipt date, payment date, and revenue and expenditure statistics in a certain period of time, the proportion of vehicle freight sharing and profit distribution with the destination company can be clearly defined, which is convenient for settlement with the destination company (especially the cooperative destination company).

Summary of customer statistics

Customer relationship management is the top priority of the company. Only by maintaining key customers can we be in an invincible position in the fierce competition. Through this function, you can count the total freight and collection amount of each customer in a certain period of time, and you can clearly know which customer contributed the most freight and which customer received the most money in a certain period of time, thus screening out the most valuable customers for you.

Monthly summary report

Summarize the company's freight revenue and collection amount every day of the month, and generate a monthly report with a graphical histogram, which is intuitive.

Annual summary report

According to the annual summary statistics of the company's monthly freight revenue and collection amount in the current year, and the monthly report is generated by graphical histogram, which is intuitive.

Work log summary

Record, query and print sensitive operation logs of software operators, which can be queried and printed according to operators and time periods.

Data import and export

The delivery data of the delivery terminal can be imported, or the receiving data of the receiving terminal can be directly imported when the other party (the destination's own branch or cooperative company) does not use the delivery terminal.

Report printing

The system provides a powerful screening query function, which can meet all the query conditions, and the data filtered according to various conditions can be printed directly to meet the needs of customers to print various reports.