Notice of the general office of the Ministry of Civil Affairs on printing and distributing the Interim Provisions of the general office of the Ministry of Civil Affairs on the use and management of ci

Notice of the general office of the Ministry of Civil Affairs on printing and distributing the Interim Provisions of the general office of the Ministry of Civil Affairs on the use and management of cipher telegrams, fax telegrams and fax machines Article 1 In order to strengthen the use and management of cipher telegrams, fax telegrams and fax machines, these Provisions are formulated in accordance with the relevant regulations of the General Office of the Central Committee of the CPC and the actual situation of our department. Article 2 Cryptographic telegrams refer to telegrams that have been translated and transmitted by encryption, including documents, information and materials that have been translated and transmitted by encryption. Cipher telegrams are divided into three levels: top secret, confidential and secret. Article 3 Fax telegrams are mainly used to deal with urgent matters that do not involve confidential contents. Article 4 Cryptographic telegrams and facsimile telegrams are classified into three categories: urgent, urgent and ordinary. Send urgent telegrams for urgent matters that need to be dealt with within a day or two; Send urgent telegrams for urgent matters handled within three to four days; Send a flat urgent telegram for matters with a slightly slower time limit. After ten days, there will be no more telegrams informing you of anything to do. Article 5 Writing of coded telegrams and facsimile telegrams.

(a) to write a telegram, you should use a special telegram newspaper issued by the confidential room of the Ministry, which requires clear handwriting, concise content, accurate labeling of each column, and writing with a printer or pen (black ink).

(2) Power generation bills should be marked as "extremely urgent", "urgent" and "ordinary urgent". Cryptographic telegrams shall indicate the classification and duration of confidentiality. We must adhere to the principles of "Ming Lai Ming Fu" and "Mi Lai Mi Fu", and it is strictly forbidden to mix Ming and Mi Fu.

(3) Power generation retribution has a title; The date of issue shall be filled in according to the date of issuance by the leader; Each division sends a telegram in the name of "Ministry of Civil Affairs" or "General Office of the Ministry of Civil Affairs". Article 6 Issuance of coded telegrams and facsimile telegrams.

(a) the telegram issued in the name of the Ministry of Civil Affairs shall be examined and issued by the director of the general office and issued by the important leaders of the Ministry; Telegrams sent in the name of the general office shall be issued by the director of the general office; Foreign affairs telegrams of the Department of International Cooperation shall be issued by the Director.

(2) Foreign-related telegrams of various departments shall be submitted to the International Cooperation Department for review and then sent to relevant leaders for signature. Article 7 Transmission of coded telegrams and facsimile telegrams.

(a) after the cipher telegram and fax telegram are sent, the confidential personnel in the offices of all departments shall send them to the confidential room of the Ministry for examination and issuance.

(2) The cipher telegram shall be sent directly to the Central Office by the confidential courier for confidential transmission; Fax and telegram shall be delivered to the State Council confidential document exchange station, and urgent telegram shall be delivered directly by confidential correspondent; All foreign telegrams are sent to the confidential bureau of the Ministry of Foreign Affairs.

(three) the telegram (confidential) countersigned must be registered by the confidential room and delivered by the confidential correspondent.

(4) After the cipher telegram and fax telegram are sent to the confidential bureau of the Central Office and the confidential bureau of the Ministry of Foreign Affairs, the manuscript will not be returned.

(5) Faxes and telegrams copied to units in Beijing shall be handled by power generation units themselves. Article 8 Reading of coded telegrams and facsimile telegrams.

(1) The confidential office of the Ministry of Foreign Affairs is responsible for issuing, registering, numbering and distributing coded telegrams and fax telegrams sent to our department by the confidential office of the Ministry of Foreign Affairs.

(two) where the need to handle the important telegram, submitted by the secretariat to the director of the office for examination and approval, sent to the leadership of the Ministry or the relevant departments. Ordinary business telegrams are sent directly to the relevant departments for processing by the confidential room.

(3) Top secret telegrams are sent directly to the minister for reading by the confidential room.

(four) all business departments should strictly perform the registration, numbering and newspaper reading procedures after retrieving the coded telegrams and fax telegrams.

(5) Reading coded telegrams must be carried out in the office.

(six) without permission, the cipher telegram shall not be copied and stored; Because of the need of work, it should be reported to the competent leader or power generation unit for approval, and the confidential room should make a unified copy and then register and keep the number. Cryptographic telegrams that really need to be extracted should be extracted from the confidential book issued by the Ministry Security Committee and should be properly kept. After use, it should be handed over to the confidential room for unified destruction.

(7) When a coded telegram needs to be published in an internal publication or in the form of a document or forwarded, it must be approved by the power generation unit, and the words "coded telegram" or "secret transmission" should be hidden.

(8) Cryptographic telegrams and facsimile telegrams shall be handled according to the "urgency", "urgency" and "urgency" of the caller ID and the contents of the telegram, and shall be handled according to the specified time. The confidential room should establish an important telegraph reminder system. Article 9 Management of cipher telegrams and facsimile telegrams.

(a) the offices of various departments shall designate special personnel to manage cipher telegrams and fax telegrams.

(2) The sending, receiving, sending and reading of cipher telegrams and fax telegrams shall be strictly registered and signed. Cryptographic telegrams should be kept in the safe, managed telegrams should be checked regularly, and lost or leaked should be reported to the leaders in time. When the personnel in charge of telegrams are transferred, they should carefully count and hand over the managed telegrams.

(3) Filing of telegrams. Business telegrams are filed by business departments in accordance with the requirements of the integration of messages and telegrams; Non-business telegrams are filed by the confidential room, and duplicate telegrams are returned to the confidential room for processing.

(four) the offices of various departments should strengthen the management of cipher telegrams and fax telegrams. Department confidential room, confidential room should regularly or irregularly check the telegraph management of each business division. Article 10 Use and management of fax machines.

(a) all units to use the fax machine, must be approved by the post and telecommunications departments to install, and issued a network card, can be officially used.

(two) the fax machine should be managed by a special person, and the fax record should be established.

(3) It is forbidden to transmit documents, materials and coded telegrams above the secret level on fax machines without security equipment.

(four) when transmitting documents, materials and notices by fax machine, each department shall indicate the name and telephone number of the unit.