How to hold an academic conference? Is there any way?

For Xiao Bai, a newcomer who has never held an academic conference, it is very difficult to run an academic conference well. Below I will share some ways to hold academic conferences efficiently.

(1) Explore the experience of professionals.

For those who have organized many academic conferences, they will produce their own methodology after a lot of practice. Therefore, it is very important for newcomers to learn to consult their predecessors. Through consultation, we can get more effective and timely help from the way they preside over the meeting. Their solution can save you a lot of time and energy and avoid many detours.

However, for newcomers, you can't just be a "receiver". Faced with simple problems, you should solve them yourself. When the problem can't be solved and you have to ask for help, you should learn to ask questions.

For example, if you encounter a problem, you should first think deeply and write a preliminary solution, and then seek advice from professionals. Compared with your own solution, you need to summarize and analyze which parts of your solution are wrong. Without thinking alone, simply solving problems will not bring you growth.

② Refer to operable templates and cases.

Look for cases and templates of other academic conferences, because these templates and cases are obtained through long-term practice and learned by predecessors through failure and failure. Using these templates, you can master these experiences and skills more quickly, without having to fumble all over again. Learning to learn from cases and using templates is the embodiment of standardization and standardization.

③ Use tools to improve work efficiency.

Using information system to improve workers will get twice the result with half the effort; It is not feasible to make up for the shortage of system tools with team learning. -Qian Xuesen's system engineering theory

Appropriate tools can not only improve work efficiency, but also improve the utilization of time. By using these tools, we can hold multi-stage academic conferences at the same time.

By combing the above conference process, we can divide the preparation of academic conference into the following two parts: ① academic department ② conference part.

By interviewing conference managers and conference organizers in many universities, we found that the greater difficulty in the preparation of academic conferences lies in academic work. The academic part is the key to the academic conference, which directly determines the academic level of the conference and whether the conference can be carried out smoothly according to the schedule, and all the work in the conference part is carried out around the academic part.

(Organization and management system of large-scale international conferences)

In view of the above picture, it is not difficult to find that the conference website carries the core process of academic conference preparation. At the same time, it is under the function of the conference website that the most complicated paper writing process of academic conferences becomes simple.

For conference organizers, the construction of registration website is a systematic project, which not only needs to sort out the whole process, but also needs to consider all the details in the whole academic conference system as much as possible.

Successful website construction can save a lot of manpower and time costs for conference work. However, it takes a long time to develop a website. After the development of the conference registration system is completed, a lot of testing work needs to be done, including whether the system development meets all requirements and testing various critical conditions. Through continuous updating, iteration and testing, it can finally be put into use.

Therefore, most organizers will generally use third-party event meeting management tools, such as the activity platform of pigeon activities, to quickly build a registration website without technicians ~