How to prevent being interrupted by others or other things?

The last article talked about the importance of making a work plan, which can help you sort out your work ideas, plan your work and take notes at the same time.

But you asked me again. Obviously, I have also made a work plan, but sometimes it seems useless, and the pace of doing things will still be disrupted.

For example, there is an article listed in the plan to be finished before noon 12, and then your friend looks for you on WeChat and asks you to help fill out a questionnaire. A good friend made a request and agreed without hesitation. It took 20 minutes to finish. When you want to continue writing, you have to review the original text and sort out your thoughts. After half an hour, the noon deadline is less than 1 hour. You wrote this article in a hurry, and the quality is likely to be poor and there are many typos. ...

Sometimes the leader suddenly reminds you of a temporary task and asks you to help check the industry information. Seeing the leader's speech, he quickly put down his work and helped the leader check the information for a long time. As a result, what should have been completed today has not been completed. The leader asks about your progress and why you haven't done the work at hand for so long. You can't tell how bitter it is, but you are complaining. Do you think the leader made you delay the task temporarily? ...

So I said that making a plan is only the first step of all work, but any work will always encounter all kinds of interference from the starting point to the end point. How to make the work orderly even if there is interference is what everyone in the workplace needs to master.

Then, before giving a solution, it is necessary for us to sort out and think about what kind of interference we will suffer in our usual work.

1. From colleagues: this department and other departments, the help that colleagues need temporarily, and the work requirements put forward by other departments;

2. from the leader: Leaders don't look at your schedule when assigning tasks, and often throw you one from time to time;

3. From life: the needs of relatives and friends or couriers and decoration masters;

4. From yourself: WeChat Weibo, SMS, entertainment news. ...

The first three are objective factors, which can only be dealt with under irresistible circumstances; The latter is subjective and can be changed.

The specific response methods are as follows:

First, deal with housework together.

Handling chores has two dimensions: urgent and non-urgent;

If it is an urgent chore, it can be done in two or three minutes, such as giving someone a data result or sending a file, which will be disposed of immediately if it is very urgent; This kind of chores don't need to be written on the schedule, because they can be dealt with immediately.

The others are in no hurry. Because it takes a short time, I suggest not to deal with it immediately, but to focus on the "chores" column of the schedule and find a concentrated time in the day to deal with it at one time. For example, call to reserve seats, organize several documents, reserve meeting rooms, send meeting emails, etc.

The advantage of doing this is that you don't have to worry about forgetting (because it's all written on the table), and it won't affect the work at hand (it doesn't matter if you spend a few seconds on the table).

Second, simplify and template the repetitive things.

When I used to do copywriting, I was always asked about anything related to words in the company. Sometimes writing a soft article, sometimes I need an advertising language, and sometimes it even reminds me of an idiom. No matter what kind of demand, without exception, I am directly popped up on QQ, such as the demand sent by the operation department. The content is like this:

Honey, help me with a slogan

What slogan?

The game of * *

Where did you send it?

Just above the activity map.

When do you want it?

All right, tomorrow!

After a while, the administrative department came to demand, and the dialogue was like this:

Honey, is it convenient to write us a job advertisement?

Where is it used?

The autumn trick begins. We are going to * * University to enroll students.

When do you want it?

The sooner the better.

Is there a definite time?

Okay, 6: 00 p.m. then?

See the problem? When different departments ask for paperwork, I need to have repeated and similar conversations with them to understand the content of the request. If there are four or five such requests a day, how much time will be wasted in repeated communication a week?

So, later I thought of a way-use the demand template! (excel table is also used), which lists the copywriting requirements, content types, usage scenarios, style requirements, keywords, deadlines, reference links, etc. Whenever there is a department on QQ looking for me, throw a demand template in first, which can not only save the communication link in the middle, but also prevent others from interfering with their work at hand.

Therefore, if you have a lot of communication and work that happens repeatedly every day in your daily work, you should try to simplify and template this matter and use tools to save your time.

Third, shielding interference unrelated to work.

The mobile phone is beside you at work. You can't help but take a look and then enter the time black hole. If you are not self-disciplined, you are easily disturbed by Weibo WeChat or messages. I suggest you directly eliminate the interference at the source. It's no use relying on willpower, just shield it from the source.

For example, cancel all information reminders such as Weibo, WeChat and SMS, and enter silent mode; You said that even if I don't have to remind you, you can't help but watch the screen of your mobile phone light up?

Ah, then please put the phone upside down on the desktop!

Another way is to use tools, such as locking the phone for a certain period of time, and the phone cannot be opened before the time;

I remember that there was a tool specially developed for writers on the Internet. In order to prevent interference, you can set the number of words. For example, if you order 5000 words and don't write 5000 words, the software won't shut down, let alone surf the Internet. There's nothing you can do but write these 5000 words honestly.

This is also a coercive measure.

Fourth, take the initiative to report and manage your leaders.

Leaders often lose your job from time to time, either unsure of your workload or unaware of your progress. Because the leader is very busy, he can't take the initiative to consider and assign tasks for each member. Many leaders will not ask questions before the acceptance of key nodes. Some leaders even forget what tasks he assigned you.

In the final analysis, the problem is actually your own-there is no active report and feedback, which leads to the leader's misjudgment of your work progress.

Therefore, to solve the problem of continuous interference by leaders,

The best way is to give positive feedback, discuss the time with the leader and let him report your current work content and progress.

In addition to letting the leader know what you are doing and where you are doing it, and making the task distribution more reasonable, there is another more important advantage that he can rest assured of you.

Because as a leader, what I fear most is that the project at hand will be delayed in the implementation process. If your leader often asks you how things are going, you are in danger. This is a hint: you didn't give good feedback and report, showed the progress to the leader, and made him feel uneasy about you.

Sometimes, you have to learn to refuse.

The last suggestion is "learn to refuse". Why? Because sometimes, obviously it's not your job scope, but other colleagues will still throw their demands at you and ask you for help. Even some veterans in the workplace saw some newcomers being bullied honestly and pushed a lot of work to newcomers in order to be lazy.

If the number of colleagues in the same department exceeds your load, I suggest you politely refuse. If the corporate culture is cheerful, please don't be afraid of being excluded, and don't be afraid to work hard in the future. Don't always be a good person. Polite and humble, but not supercilious. For example, you can say, "Sorry, I'm busy at work. Very urgent. "

If the other person says, you can talk to him about the job content after you are busy, and then no matter what the job content is, you can say, "I may not understand this very well, or I may not be very skilled." If I want to do it, it is estimated that it will take * * time (much longer than the leader). "

Anyone with a little brain should understand what you mean.

If other departments come to you and assign a lot of work that doesn't belong to you, then you can ask your leader for help and let the boss solve it between you.

Finally, to sum up today's content, we are often interfered by two aspects in our work, one is objective factors (including colleagues, leaders and life), and the other is subjective factors (ourselves); In view of these two aspects of interference, there are five effective suggestions:

1. About the interference of chores: deal with emergencies immediately when there is little time, and concentrate on solving them together when there is no emergency;

2. Interference with repetitive communication: streamlining and templating;

3. Leadership intervention: report on time and actively feedback the work content and progress;

4. Interfere with the scope of work: learn to politely refuse, but if you can't handle it, you can ask the leader for help.

5. Interference due to insufficient self-control: take compulsory measures to shield interference;

You may not be able to use these suggestions flexibly for a while, but as long as you consciously practice them in your future work, you will use them better and better.