What are the internal affairs of community unions?

The one found online should be similar to that of back office staff

1. Conference management

(1) Job functions

According to "Yichang City According to the provisions of the Interim Measures for the Management of Meetings of the Federation of Trade Unions, the office is responsible for the conference affairs guarantee work of the Municipal Federation of Trade Unions’ overall meetings; the conference affairs guarantee work for special meetings is generally the responsibility of the main (undertaking) office; the conference affairs guarantee work for regular meetings is generally the responsibility of the relevant departments The department is responsible. The organization of the conference is the responsibility of the conference host (undertaking) office.

The main responsibilities of the department that hosts (undertakes) the meeting are: responsible for the formulation of the meeting plan, the preparation of the meeting budget, the preparation of meeting materials, the drafting and distribution of meeting notices, and the compilation and printing of the "Conference Guide" , conference food and accommodation arrangements, venue arrangement and layout, customization and purchase of conference supplies (prizes), conference fee settlement, etc.

(2) Meeting procedures

1. Formulate a meeting plan and budget. According to the annual meeting items and related requirements determined by the Municipal Federation of Trade Unions Chairman’s Office Meeting at the beginning of the year, general meetings should be held one week before the meeting, and important meetings should be held two weeks before the meeting. The meeting plan and meetings should be drafted by the meeting host (undertaking) office. After the budget is reviewed and approved by the chairman's office meeting, preparations for the meeting will begin.

2. Meeting preparation

——The meeting notice is issued. After the date of the meeting is determined, the main (undertaking) department of the meeting is generally responsible for drafting and issuing meeting notices in a timely manner, and collecting and sorting out the registration list of participants. When inviting higher-level trade unions, municipal party committee leaders or municipal general leaders to attend a meeting, the main (undertaking) department office is responsible for drafting and submitting the request report and implementing the list of leaders attending the meeting; when inviting relevant municipal departments or relevant personnel to attend the meeting, the main (undertaking) office ) The office is responsible for sending meeting invitations and finalizing the list of participants.

——Preparation of meeting materials and monogram. The main (undertaking) office is responsible for drafting meeting materials and monogram content, printing and distributing them in accordance with the official document processing procedures.

——Customize or purchase prizes, medals and records required for the conference. The main (undertaking) office will put forward specific plans and requirements, and the procurement will be accepted after review by the Central Procurement Committee of the Municipal Federation of Trade Unions.

——Meal and accommodation arrangements. The main (undertaking) department office is responsible for contacting and implementing the meeting accommodation and venue according to the meeting time, meeting duration, number of participants and meeting budget determined by the meeting plan.

——Representative registration. The main (undertaking) office will arrange staff in advance according to the conference plan, set up a conference registration office at the relevant location, and organize delegates to sign in for the conference.

——Venue layout. The main (undertaking) office is responsible for hanging the logo and related slogans, placing seat cards, preparing audio equipment, supplying tea, etc. Flowers should also be placed in front of the rostrum for large or important meetings. The office assists the main (undertaking) department in arranging the venue.

3. Meeting implementation. When a meeting is held, the host (undertaking) department is responsible for the organization of the meeting, the office is responsible for notifying the leaders participating in the meeting, and the publicity department is responsible for publicizing the meeting.

4. Settlement of conference expenses. Within one week after the meeting, the main (undertaking) office should handle the checkout procedures in a timely manner in accordance with relevant financial regulations.

2. Printing Management

(1) Job Functions

The office’s printing office is managed by the office, and its main responsibilities are: Responsible for the official documents of the agency Printing and binding, printing, copying and binding of official documents and materials, maintenance of printing equipment, registration and accounting of printed documents or materials

(2) Printing procedures

1. Documents and materials prepared and issued in the name of the municipal general office shall be sent to the printing office for printing after being reviewed and signed by the main leaders and reviewed by the office; documents and materials prepared and issued in the name of the municipal headquarters office shall be reviewed and signed by the leaders in charge and reviewed by the office. After review, it will be sent to the printing office for printing.

2. When the municipal general leaders and various departments and offices need to print or copy documents and materials, they should contact the Printing and Printing Office for printing or copying after review by the office.

3. After more than 120 documents from the municipal general office have been signed by the leaders and reviewed by the office, they can generally be sent from the printing office to the Municipal Party Committee Printing Center for printing and annual settlement.

3. Material Procurement Management

(1) Job Functions

The Municipal General Administration of Industry and Commerce has established a centralized procurement group composed of the office, finance department, economic review office, and economic undertakings It is composed of related personnel such as the Development Center and the Material Utilization Department. Its main task is to stipulate the price structure of the procurement project and the criteria for evaluating the transaction within the scope of the budget determined by the chairman's office meeting at the beginning of the year. The main responsibilities of each member department are:

1. The office is the leading department for procurement activities, and is mainly responsible for the organization and implementation of procurement activities, and is responsible for the issuance and registration of purchased office equipment.

2. The Finance Department is mainly responsible for the preparation of budgets and procurement plans, fund preparation and fund settlement, as well as the fund registration of purchased office equipment.

3. The Economic and Audit Office is mainly responsible for the supervision and auditing of the entire process of bidding and centralized procurement activities.

4. The Economic Development Center is responsible for asset filing and supervision.

5. The Material Utilization Department is mainly responsible for providing the types, quantities, styles of items, as well as related procurement requirements and budgets.

(2) Procurement Procedure

The item procurement procedure includes the following main steps: formulating the procurement plan, approving the procurement plan, determining the procurement method, leadership approval, implementation of procurement, item acceptance, and fund settlement , registration and filing.

1. Develop a purchasing plan. According to the needs of the work, the department should formulate an annual item procurement plan for the department at the beginning of each year, including procurement items, reasons for procurement, procurement quantities and requirements, budget, etc.

2. Review and approve the procurement plan. All departmental and office annual bulk purchase plans must be approved by the Municipal President’s Office before being purchased as planned procurement items. All unplanned procurement projects must be approved by the Vice Chairman in charge and reported to the Centralized Procurement Committee for approval before procurement can be carried out according to procedures.

3. Determine the procurement method. According to the relevant provisions of the "Yichang Federation of Trade Unions Centralized Procurement Management Measures", the procurement method is determined according to the category and amount of the procurement items.

4. Leadership approval. Based on the procurement plan and the recommendations made by the procurement team, the centralized procurement committee will review and approve the specific items purchased.

5. The municipal centralized procurement team is responsible for organizing and implementing the materials. After passing the acceptance inspection, the materials registration and warehousing procedures will be handled.

6. Item acceptance. After the items are purchased, they will be inspected by the centralized purchasing committee and the user department. After passing the inspection, the issuance and registration procedures will be completed.

7. Fund settlement. According to relevant financial regulations, after the procurement activities are completed, the centralized procurement committee is responsible for handling settlement procedures.

IV. Management of official vehicles

(1) Job functions

1. According to the "Vehicle Management Measures of the Municipal Federation of Trade Unions", the government fleet is responsible for the following management functions : Responsible for the vehicles used by the municipal general leader for official business, the superior trade union leaders and relevant leaders from other provinces and cities when they come to Yiyi to inspect and guide their work, the superior trade unions holding meetings in Yiyi and the vehicles used by retired cadres, as well as the vehicles used for various meetings and activities held in the name of the municipal general secretary. Dispatch of vehicles, vehicles for foreign affairs work, and vehicles required for other work of the Municipal Headquarters.

2. Regularly report the status of official vehicles used by the agency.

(2) Car dispatching procedures

Adhere to the principles of urgent first, then slow, first outside, first inside, first primary, then second, first up, then down, and use them in accordance with the following scope and order and dispatch official vehicles.

1. Official vehicles for city leaders.

2. Leaders at or above the provincial deputy minister (director) level come to Yiyi to inspect and guide work. Leaders at or above the deputy department level of trade unions from other provinces come to Yiyi for study and inspection. They are used for various meetings held by the ACFTU and the Provincial Federation in Yiyi. car.

3. Use the car for various meetings held by the Municipal President; use the car for the warm-heartedness, model worker assessment, the city's trade union work excellence assessment, and research activities led by the Municipal President.

4. Participate in handling mass emergencies or major safety accident investigation activities.

5. Cars used for trade union foreign affairs activities.

6. Official vehicles used by agency staff to go to the municipal party committee, the municipal government compound or to contact two or more municipal departments for work, attend meetings or counter-sign documents.

7. Cars for pick-up and drop-off of government officials traveling by air with approval.

8. Vehicles used by veteran cadres for activities.

9. Temporary use of vehicle for other work.

5. Management of the Sending and Receiving of Newspapers and Periodicals

(1) Job Functions

According to the "Measures for the Administration of Newspaper and Periodical Subscriptions of the Municipal Federation of Trade Unions", the office is mainly responsible for the annual The newspaper and periodical plan organizes the collection and sending and receiving of newspaper subscriptions; the sending and receiving of letters related to confidential documents; responsible for the use and management of the annual quota of agency mailing fees.

(2) Procedures for sending documents and letters

1. Documents and letters submitted to the municipal party committee and government. All relevant documents and letters submitted to the Municipal Party Committee and Municipal Government in the name of the Municipal Federation of Trade Unions will be printed and bound by the responsible department in accordance with relevant regulations, and then the office will be responsible for submission.

2. Mailing of agency documents and letters. Confidential documents and letters from the Municipal General Office are usually printed and bound by the handling department, and then handed over to the confidential staff of the office for mailing (delivery) in accordance with the relevant regulations on confidential documents.

3. Mailing of ordinary documents and letters. Ordinary documents and letters are usually packaged by the department and delivered to the office for mailing in the afternoon every day.

4. Mailing of urgent or important documents and letters. Urgent items or important documents and letters are usually packaged together by the department and delivered to the office with the approval of the leader in charge, and mailed promptly by express delivery or registered mail.

6. Management of trade union rights protection website

(1) Job functions

The office is responsible for managing the trade union rights protection website. Its main responsibilities are:

1. Responsible for regularly updating web page content and promptly publishing the latest information on the city’s trade union system on the Internet.

2. Responsible for promptly submitting relevant work information, data and pictures to the superior trade union website and Yichang City official website.

3. Responsible for the transmission and archiving of electronic documents, materials, pictures, information, and data related to office automation.

4. Responsible for the maintenance and management of the Municipal Federation of Trade Unions’ organs and website software and hardware equipment, and solving technical problems existing in the local area network of the Municipal Federation of Trade Unions.

5. Responsible for the security of the website to ensure that no confidentiality or leakage occurs.

6. Responsible for the registration, notification and assessment of website information submitted by labor unions of various units, departments and offices of government agencies and directly affiliated institutions.

(2) Website information release procedures

1. Release of municipal general documents, leadership speeches and experience materials. All relevant documents, leadership speeches and experience materials of the Municipal General Committee that need to be released online must be approved by the leader in charge and reviewed by the office. The responsible department will submit the floppy disk containing the relevant documents, leadership speeches and experience materials to the website, which will be compiled by the website staff. Then publish it online. Important documents must be submitted to the Municipal Chief Press Spokesperson for review and signature before they can be released online.

2. News information release. Relevant news information from various departments and offices of the agency needs to be published online. After being signed by the main person in charge of the department and reviewed by the office, a floppy disk with news information manuscripts must be sent to the website, and the website staff will edit it and publish it online. Important news information must be reported to the Municipal Chief Press Spokesperson for review and approval before it can be released online.