How to formulate the management method of office supplies?

Chapter I General Provisions

Article 1 This system is formulated to strengthen the management of office supplies, save costs, improve efficiency, standardize processes, clarify responsibilities, and advocate healthy, high-quality, environmentally-friendly and thrifty modern office methods. Article 2 Office supplies shall be uniformly managed by the Administration Department and implemented by the office outsourcing service provider XXxxx, with unified procurement, unified distribution and unified recycling. Article 3 The office supplies of this system include: writing tools series, paper series, stationery series, business card graphic series, office daily necessities series, special office supplies series, packaging series and IT consumables series. (For details, please refer to the attachment "Rentong Technology Office Supplies List")

Chapter II Office Supplies Plan

Article 4 Each department shall submit the demand plan of office supplies for the next month before 29th of each month according to the usage of office supplies in the department, and the department head shall report it to the Administration Department after review. Article 5 The Commissioner of Administration Department shall review the office supplies requisition plan, office supplies ledger and inventory, submit the office supplies procurement plan, and send it to Rentong Technology after being reviewed and signed by the person in charge. Article 6 When purchasing office supplies with a value exceeding that of 500 yuan, it shall be reported to the general manager for approval. Special office supplies can be purchased by the administrative department.

Chapter III Procurement of Office Supplies

Article 7 The procurement of office supplies adopts the office outsourcing mode of instant supply, uninterrupted configuration and 7*24-hour service. The administration department directly manages Rentong Technology. Article 8 After the procurement plan of office supplies is transmitted to Rentong Technology, Rentong Technology will give feedback, allocate office supplies according to the requirements of the agreement, and deliver them immediately to provide emergency services and market price dynamics.

Chapter IV Distribution and Collection of Office Supplies

Article 9 When receiving office supplies, all departments should fill in the Office Supplies Requisition Form in duplicate, one for distributing office supplies and the other for ledger registration. Article 10 After receiving the requisition form of office supplies from all departments, the administrative department shall check and make a good registration, fill in the Notice of Office Supplies Distribution, and submit it to Rentong Technology to prepare the required supplies and distribute them to all departments. Article 1 1 office supplies found unsuitable or unused after collection shall be replaced or recycled by Rentong Technology.

Chapter V Management of Office Supplies

Article 12 The fixed assets and durable office supplies listed by the Company shall be managed by the Administration Department, while other low-value and consumable office supplies shall be managed by Rentong Technology, and risks such as inventory, loss, damage and price fluctuation shall be borne by Rentong Technology itself. Article 13 Rentong Technology shall report the usage of office supplies every month, feedback the expenses, waste balance and office efficiency of office supplies in the current month together with the Administration Department, and participate in the office management of enterprises. Article 14 In case of problems and failures in the use of office supplies, Rentong Technology shall be responsible for the return, warranty, maintenance, accessories and other matters.

Chapter VI Supplementary Provisions

Article 15 This system is formulated by the Administration Department in conjunction with Rentong Technology. The administration department shall give an explanation and report it to the general manager for approval before implementation, and so shall the revision.

Measures for the Administration of Office Supplies of the Company

1 purpose

This system is formulated in order to reasonably and effectively use the company's office supplies and avoid waste.

2. Scope of application

It is suitable for the management of public equipment and consumables in various enterprise offices.

3, classification definition

3. 1 fixed assets office supplies, such as fax machines, photocopiers, computers, printers, shredders, automobiles, etc. 3. 1 Non-expendable office supplies, such as desks, office chairs, calculators, telephones, punching machines, scissors, paper cutters, whiteboards, folders, filing cabinets, etc. 3. 1 Consumable office supplies, such as notebooks, signature pens, ballpoint pens, pencils, erasers, glue, carbon paper, staples, refills, company prints, ink cartridges, copy paper, fax paper, water-based pens, whiteboard pens, paper clips, pins, etc.

4. Responsibility

4. 1 The personnel administration center of the company is responsible for the overall management of office supplies. 4.2 The assistant of personnel administration department of the company is responsible for the implementation.

5. Specific provisions

5. 1, Office Supplies Distribution 5. 1. 1 The purchase of fixed assets office supplies must be planned and reported to the general manager, the personnel administration center and the chairman for approval. 5. 1.2 Non-expendable office supplies are generally distributed and used jointly by departments. With the consent of the supervisor, personal office necessities can be distributed by individuals. Consumable office supplies are distributed to individuals according to actual needs. The distribution process is as follows: a. The Personnel Administration Department formulates the Application Form for Office Supplies, which is confirmed by the department head and submitted to the Personnel Administration Center before 25th of each month. B, the company personnel administrative center supervisor audit, personnel administrative director audit, after the approval of the chairman of the board of directors by the personnel administrative assistant unified purchase. C, early next month by the personnel administration department one-time unified distribution to all departments. D, new employees or temporary emergency supplies can be purchased in time according to the actual situation, and the personnel administration department can reserve some supplies in time every month. 5.2 supplies management 5.2. 1 fixed assets office supplies a, number management, unified registration of supplies by the finance department, and calculation of its residual value. B, daily management by the user department or user is responsible for; The company's public goods are managed by the personnel administration department. C. In case of any damage or failure, the personnel administration department will arrange maintenance according to the actual situation. 5.2.2 Non-expendable and expendable office supplies A. Management of each user department or user. B. Non-expendable office supplies should be replaced with old ones if they are damaged. If they are lost, departments or individuals should compensate or buy them. C, the establishment of the office supplies recipients list, unified custody by the personnel administration department, in order to grasp the recipients of office supplies. D before leaving the company, employees should return or hand in the collected non-expendable office supplies in full, which will be confirmed by the personnel administration department. 5.3 At the beginning of each month, the monthly office supplies of each department should be carefully checked. If it is really necessary to add or buy another one in the middle of the month due to special reasons, the department head shall submit a written "description of the situation" to the personnel administration department, and report it to the personnel administration center for verification and confirmation of the processing result. 5.4 If there is no special reason to overspend, the company will not buy any more, and the expenses of office supplies for the rest of the time will be solved by the department head to ensure normal work. 5.5 The monthly quota of office supplies is from 25th of last month to 25th of next month.

Step 6 punish

6. 1 The company's office supplies should be used for public purposes, and those used for private purposes or taken out of the company should be deducted from the monthly salary at twice the price of office supplies. 6.2 The company's office supplies should be economical. If there is waste, the assessment score of the month will be deducted by 5 points. 6.3 Employees should take care of all kinds of office supplies consciously, and compensate for any improper or unreasonable and actual damage.

7. Relevant forms

Office supplies application form, office supplies receipt form and office supplies application form.