202 1 dunning letter format and dunning letter template

The end of each year is the peak of enterprise dunning, and dunning is like fighting wits. No matter whether you follow the trend or take the initiative, you will win if you get the money. Dunning letter is a basic and quick way. How to write a model dunning letter? The following is my dunning letter format and sample dunning letter, welcome to read.

Format 1: Euphemism is suitable for customers who are important to the company, have good credit status and short accounts receivable, and want to continue cooperation in the future. The tone of words should be relatively euphemistic, so as not to hurt each other's feelings, which is not conducive to the purpose of asking for money, but at the same time, it should be strong.

Example:

Reminder letter

To: []

Dear:

Thank you for your trust in our company and entrusting our company to publish advertisements. According to the contract (hereinafter referred to as the contract) signed between your company and our company on (), your company should pay the advertising fee of RMB on ().

Our company has performed its obligations in strict accordance with the contract, but you have paid the advertising fee according to the contract, and you are still in arrears with the advertising fee of RMB, which is overdue for days, and you should pay the liquidated damages of RMB according to the contract. The above amount and late payment or liquidated damages total RMB.

We believe that your company enjoys a good reputation and cherish our cooperative relationship with your company. We have given enough grace within the payment period, but the failure to recover the funds in time has caused difficulties for our company. Now we have to write to your company in order to settle this matter properly through friendly negotiation. We hope you will arrange the funds and settle the above amount before the end of this month.

Format 2: No choice but to explain the fact of arrears first, then ask the other party to return the arrears within a time limit in a euphemistic tone, and finally show that the company has made a dunning, but the problem has to be solved by legal means because of the other party's reasons.

Example:

Reminder letter

To [] Limited:

Dear:

Thank you for your trust in our company and entrusting our company to publish advertisements.

Our company and your company signed ""(hereinafter referred to as the contract) on (), and Article of the contract stipulates: "". Your company should pay ￥ on ().

Our company has fulfilled its obligations in strict accordance with the contract, but your company has not paid the payment for () months. Up to now, your company has been overdue for days. According to the contract, your company should pay RMB as late payment fee or liquidated damages. The above amount and late payment or liquidated damages total RMB.

We have reminded you several times, but you haven't paid. I am writing to your company, hoping that you can abide by the contract, fulfill your contractual obligations, and settle the above arrears within seven days from the date of receiving this reminder. If we don't receive your payment by then, we will have to resort to legal means to recover it.

Format 3: Tough type is suitable for companies with poor credit and long aging, and may no longer cooperate in the future. You can use some strong words and have a strong tone. It can be clearly stated that the company's behavior has constituted a breach of contract, and the other party needs to bear the corresponding liability for breach of contract, and it can be clearly stated that the problem will be solved through legal means.

Example:

Reminder letter

To: []

Dear:

Thank you for your trust in our company and entrusting our company to publish advertisements. According to the contract (hereinafter referred to as the contract) signed between your company and our company on (), our company has performed its obligations in strict accordance with the contract, but your company still owes RMB yuan for advertising expenses, which is overdue for days on (). According to the contract, your company should pay RMB yuan as liquidated damages. The above arrears and liquidated damages total RMB.

Your company's long-term default on the contract price has constituted a breach of contract. According to the Contract Law, the company has the right to ask your company to pay the arrears and bear the liability for breach of contract. I'm writing to your company, asking you to repay RMB yuan in arrears within three days after receiving this reminder, and pay RMB yuan as liquidated damages. If we don't receive your payment by then, we will resort to law, demand all the arrears, and hold your company liable for breach of contract.

Format 4: Associated third-party type is suitable for third-party customers. This format can be applied when the defaulting party fails to pay the company due to the reasons of a third party. First, explain the specific situation to the third party. Secondly, ask the third party whether to repay the loan and reply to our company. Finally, if our company doesn't get a reply, what measures will be taken?

Example:

Reminder letter

To [] Limited:

Dear:

Entrusted by [advertising agency] company, our company published an advertisement of [advertising name or content] for your company in [advertising media] from [to], but [advertising agency] company owed us RMB advertising fee on the grounds that your company did not pay the advertising fee. I am writing to your company to ask you to check whether you have paid the advertising fee to the [advertising agency] company. If payment has been made, please reply the payment status and a copy of the voucher within three days. If not, please pay the advertising fee you owe us within five days after receiving this letter. If we don't receive your reply, it will be considered that your company has not paid the advertising fee.

Sending of dunning letter

In principle, any method can be used to let the defaulting company know the content of the dunning. It can often be submitted directly, mailed, emailed, faxed, etc. However, if the reminder letter may be used as evidence in the future, we should consider serving it in an appropriate way and obtain the evidence of service. If it is delivered directly, it is necessary to obtain the receipt of the arrears of the relevant personnel of the company or the receipt certificate sealed by the company. If you mail it, you will get proof of arrival, preferably by registered mail or express mail. The delivery of evidence obtained by fax or e-mail can be considered to be used simultaneously with other convenient ways to save evidence.

& gt& gt& gt There are more "sample dunning letters" on the next page.