What is the latest official document format of government documents?

Share number

If you need to mark the part number, you usually use 6 digits and 3 Arabic numerals, and the top box is arranged in the first line in the upper left corner of the editing center.

Classification and duration of confidentiality

If you need to mark the classification and duration of confidentiality, generally use No.3 bold type, and the top grid is arranged in the second line in the upper left corner of the editing center; The figures in the confidentiality period are marked with Arabic numerals.

Degree of urgency

If you need to indicate the degree of urgency, generally use No.3 bold type, and the top grid is arranged in the upper left corner of the version center; If it is necessary to indicate the part number, classification, confidentiality period and urgency at the same time, it should be arranged from top to bottom in the order of part number, classification, confidentiality period and urgency.

Sign of issuing authority

It consists of the full name or standardized abbreviation of the issuing authority plus the word "document", and can also be used.

The logo of the issuing authority is arranged in the center, and the upper edge is 35mm from the top edge of the edition to the central edge. It is suggested to use the red small standard song style, which is eye-catching, beautiful and solemn.

When writing jointly, if the name of the joint issuing organ needs to be marked at the same time, the name of the host organ should generally rank first; If there is a word "document", it should be placed on the right side of the name of the issuing organ, and the name of the joint issuing organ shall prevail.

document number

Arranged in the middle of two empty lines under the logo of the issuing authority. The year and serial number of the document are marked with Arabic numerals; The year should be marked with the full name and enclosed in hexagonal brackets. No, no dummy (i.e. 1 no 0 1) is added to the document serial number, and the word "no" is added after the Arabic numerals.

The symbol of the above article is arranged in the left margin, on the same line as the name of the last issuer.

issuer

It consists of the word "issuer" plus a full-width colon and the name of the issuer, and the word "right space" is arranged two lines below the sign of the issuing authority. The word "issuer" is indicated in italics No.3, and the name of the issuer is indicated in italics No.3. ..

If there is more than one issuer, the names of the issuers shall be arranged evenly from left to right and from top to bottom in the order of the issuing authorities. Generally, two names should be arranged in each line, and the name of the first publisher in the previous line should be aligned when returning.

Separation line in the header

The red separation line with the same width as the center of the printing plate is printed at the center of 4 mm below the document number.

main body

title

Generally, the No.2 small mark is arranged in the position of two blank lines under the red separation line and one or more lines in the middle; When returning lines, the meaning of words should be complete, the arrangement should be symmetrical, the length should be appropriate, and the spacing should be appropriate. The title arrangement should be trapezoidal or rhombic.

Main transport organ

Arranged in the blank line under the title, in the upper left box, still in the top box when returning, and the last institution name is marked with a full-width colon. If there are too many names of the main sending organ, the name of the main sending organ shall be moved to the version where the text cannot be displayed on the front page of the official document.

main body

The front page of the official document must display the text. Generally, the word "Song Ti Imitation" is used in the next line of the name of the main delivery agency, and the word "blank" is used in each natural paragraph, and the word "back to the top" is used. In this paper, the ordinal number of the structural hierarchy can be marked by "I", "I" and "1", followed by "(1)". Generally, the first floor is in bold, the second floor is in italics, and the third and fourth floors are in imitation of Song Dynasty.

Attachment description

If there are attachments, leave a blank line at the bottom of the text to arrange the word "attachment", followed by a complete colon and the name of the attachment. If there are multiple attachments, mark the serial number of the attachment with Arabic numerals (such as "Attachment:1.xxxxx"); No punctuation is added after the attachment name. When the attachment name is long and needs to be returned, it should be aligned with the first word of the attachment name in the previous line.

Signature, written date and seal of the issuing institution

Sealed official documents

The date of writing is generally arranged in the four words on the right, and the seal is red. Blank seals are not allowed.

When writing for a single organ, the signature of the issuing organ is generally arranged in the center above the written date, which shall prevail. The signature and written date of the issuing organ are pressed down in the center, so that the signature and written date of the issuing organ are in a lower position in the center of the seal, and the top of the seal should be within a line from the text (or annex description).

When writing jointly, the signatures of the issuing authorities are generally arranged in the corresponding positions according to the order of the issuing authorities, and the seals are in one-to-one correspondence, which is correct and centered on the signatures of the issuing authorities. The last seal is correct, and press the signature and written date of the issuing authority in the center. The seals shall be arranged neatly, without crossing or tangency, and both ends of each row of seals shall not exceed the center of the edition. The top of the first line of the seal should be within one line of the text (or annex description).

An official document without a seal

When writing for a single organ, the signature of the issuing organ should be arranged in a blank line under the main body (or annex description), and the date of writing should be arranged in the line below the signature of the issuing organ, and the first word should be shifted to the right than the first word of the signature of the issuing organ. If the writing date is longer than the signature of the issuing authority, the writing date shall be arranged in a blank line, and the number of words signed by the issuing authority shall be increased accordingly.

When writing a joint article, the signatures of the host organ should be arranged first, and the signatures of other issuing organs should be arranged downwards in turn.

A document stamped with the signature of the signer.

When the official document issued by a single organ is stamped with the signer's signature, in the text (or annex description), two lines and four words in the right space are stamped with the signer's signature, and one word in the left space of the signature is marked with the signer's position, and the signature is subject to the upper and lower center arrangement. Write a written date under the signer's signature stamp, with one line on the left and four words on the right.

When writing jointly, the issuer's post and signature seal of the host organ shall be given priority, and the issuer's post and signature seal of other organs shall be arranged downwards in turn, aligned with the issuer's post and signature seal of the host organ; Only one issuer's position and one organ's signature seal are arranged in each row; The position of the issuer shall be marked with the full name.

The signature stamp is usually red.

Numbers in written dates

Mark the year, month and day with Arabic numerals. The year should be marked with the full name, and the month and day can't be filled with empty numbers (i.e. 1 leave 0 1 blank).

Special case description

When the blank space left after document typesetting can't accommodate the seal or signer's signature, seal and writing date, measures can be taken to adjust the line spacing and word spacing.

annotations

If there are any comments, put the word left blank in brackets on the next line of the writing date.

attachment

Attachments shall be arranged separately and bound together with the text of the official document before editing. The word "attachment" and the attachment serial number are arranged in the first line in the upper left corner of the version center, the top box is in bold type No.3, and the attachment title is arranged in the center of the third line of the version. The serial number and title of the annex shall be consistent with the description of the annex. The format of the attachment is the same as that of the body.

If the attachment and the text cannot be bound together, the document number should be arranged at the top box of the first line in the upper left corner of the attachment, and then the words "attachment" and the serial number of the attachment should be marked.

Banki

The dividing line on a stamp.

The dividing line in the stamp is as wide as the center of the stamp. The first and last separation lines are thick (the recommended height is 0. 35 mm), the middle separation line is thin (recommended height is 0. 25 mm). The first separation line is located above the first element in the version, and the last separation line coincides with the lower edge of the version center on the last side of the document.

cc authorities

If there is a cc office, generally use No.4 imitation song style, ranking one line above the issuing office and date of issuance. Add a full-width colon and cc company name after the word "cc". When returning, align with the first word after the colon, and mark the last cc company name with a period.

If it is necessary to move the main sending organ to the record, the arrangement is the same as that of the cc organ, except that the "cc" is changed to "main sending". If there are both the main sending organ and the cc organ, the main sending organ shall be placed one line above the cc organ, and no separation line shall be added between them.

Issuing authority and issuing date

Generally, the printing bureau and the printing date are all arranged at the last separation line, with the word "Imitation Song Style" No.4, the printing bureau with the word "left blank" and the printing date with the word "right blank". The full name of the year should be marked with Arabic numerals, and the month and day should not be blank (that is, 1 is not coded as 0 1), followed by the word "printing".

If there are other elements in the version record, they should be separated from the issuing authority and date by a fine separation line.

page number

Generally, the Arabic numerals in the fourth half corner are arranged at the bottom of the official document, and one line is placed on the left and right of the numerals; The single line is 7 mm from the lower edge of the center of the plate. Single page numbers occupy the right space and double page numbers occupy the left space. If there is a blank page in front of the document, the blank page and page number are not numbered. When the attachments of official documents are bound together with the text, the page numbers shall be arranged continuously.