How to improve the efficiency and benefit of the meeting

1. What are the ways to improve the efficiency of the meeting?

1, meeting result

Be sure to let the participants know what kind of results the meeting wants to achieve at the beginning of the meeting. In regular meetings, organizers must come straight to the point and express their expectations for the meeting. In special meetings, if it is really inconvenient to speak directly, give corresponding hints. At the same time, the organizers of the meeting should also express what kind of effect they expect at the end of the meeting. Therefore, it is the most effective measure to improve the efficiency of the meeting by making clear the results at the beginning of the meeting. It is also useful to write the meeting objectives in a conspicuous place.

2. Meeting schedule

Arrange the corresponding time according to the importance of the meeting topics and list a simple meeting schedule. In this way, you can know the progress of the meeting like the back of your hand, and the time arrangement will be more scientific.

3, the role of the meeting

There are many roles in the meeting. Only by clarifying all the roles and performing their duties can the efficiency of the meeting be improved. Whether you are the designer, organizer or director of the conference, the tasks of these roles are different. Only by ensuring that the personnel of all roles finish their work seriously can the meeting be guaranteed to proceed smoothly.

4. Rules of the meeting

Be sure to make all kinds of plans before the meeting, especially those common problems. If all plans are perfected before the meeting, we can nip all kinds of problems in the bud. For example, whether the computer is allowed to be used during the meeting, whether it is allowed to record the contents of the meeting, etc. These are things that need to be thought of in advance.

Two, ten essentials to improve the efficiency of the meeting

1, the purpose of the meeting should be clear.

When a unit or department holds a meeting, no matter the size or type, the first step is to set the purpose of the meeting, make clear what problems the meeting will solve, and make the statement as specific as possible so that everyone attending the meeting can understand it, so as to make relevant preparations in advance.

2. The number of participants should be appropriate.

The people attending the meeting generally include the organizers, participants and recorders of the meeting. The number of participants should be appropriate, too many people will easily deviate from the theme, leading to the extension and end of the session; Too few people can't effectively collect opinions and suggestions, which is not conducive to democracy and scientific decision-making. At the same time, the levels of participants should not be too different.

3. Make full preparations before the meeting.

The preparatory work before the meeting includes issuing a notice of the meeting, telling the date, time and place of the meeting. Print the meeting agenda and arrange the meeting agenda; Do a good job in the layout of the venue, such as hanging logos, emblem, flag, etc. Arrange seats, place seats, microphones, materials, teacups, etc. , to ensure that lighting, ventilation and air conditioning facilities are complete and effective; Make preparations for meeting accommodation and taking photos.

4. The rules of the meeting should be clear.

Adhere to the principle of "four noes"; Don't digress, focus on the theme of the meeting; Don't interrupt, respect the spokesman; No overtime, no matter who speaks, there is a time limit; Don't attack, criticize or criticize others, let alone make personal attacks.

5, presided over the coordination should be in place.

The meeting host should strengthen coordination to ensure that the meeting is carried out according to the scheduled agenda. We should constantly express or imply the objectives and themes of the meeting to the participants, and stop anyone from deviating from the theme in time. Ensure that the participants are not attacked by others when they speak, and remain neutral throughout the meeting to gain the trust of the participants.

6. The meeting atmosphere should be harmonious.

Only when the atmosphere is good can the participants speak freely and the meeting achieve the expected results. Before the meeting, the environment should be exquisite, not too depressing, so that participants have a relaxed and comfortable feeling; During the meeting, we should carry forward the spirit of democracy, encourage participants to speak actively, allow different voices and opinions, and pay attention to brainstorming.

7. Conference services should be considerate.

Providing microphone, tea, first aid and other services at the venue seems trivial, but the impact on the efficiency of the meeting is also obvious. In some meetings, there are many speakers and the number of microphones is not enough, so we should do a good job in microphone delivery service to ensure orderly connection; Some meetings need to use exhibition boards, projections and other facilities, so they should be prepared in advance; If the meeting needs to temporarily increase the number of participants, it should be notified in time.

8. Form a summary as soon as possible.

After the meeting, according to the requirements of the meeting moderator and the spirit of the meeting, the minutes of the meeting should be written quickly and submitted to the moderator for review, and an accurate and complete minutes of the meeting should be formed as soon as possible and distributed to the relevant units and departments as soon as possible, so as not to affect the implementation of the resolution.

9, timely convey the spirit.

After the meeting, the spirit of the meeting should be conveyed to relevant personnel as soon as possible through special meetings, news reports and internal briefings. When communicating, we should finally meet, be scientific, rigorous and accurate, and prevent one-sidedness; At the same time, we should pay attention to confidentiality and not disclose the contents of the meeting to irrelevant personnel.

10, resolution tracking should be closed loop.

Meeting is to unify thoughts, study measures and solve problems. For the resolutions formed at the meeting, we should stick to the end, establish a tracking system, track the agreed items according to the requirements of PDCA closed-loop management, and focus on checking whether the work arranged at the assessment meeting is implemented and whether the problems raised at the meeting are solved, so as to ensure that all resolutions can be completed on time and as required.