What does the meeting secretary need to prepare before the meeting?

1, accept the task, draw up the planned meeting mode, time and place, participants, meeting content, schedule, preparation and organization of division of labor, personnel transfer and budget; 2. Prepare major reports, leaders' speeches, experience materials, major poems, conference materials, conference guides, printing, proofreading and binding, and make certificates: attendance cards, representative cards, attendance cards and work permits; 3, the content of the meeting notice, participants, meeting time and place, duration, registration time and place, round trip, flight time; 4. Collect the post list of the unit, including name, gender, nationality, number, arrival time, return time and grouping; 5. Prepare the emblem, seat modeling, seat arrangement, sound effects, audio and video recording, lighting and communication, tea and cigarette trays, flower arrangement and venue sanitation; 6, logistics preparation documents bagging, room allocation, food standards, food hygiene, table times, car plan (pick-up arrangement), medical and health, entertainment activities; 7. Check the venue, meeting documents and logistics support before the meeting; 8. The pick-up representative knows the arrival time of the train, informs the pick-up leader and arranges the vehicle; 9. Service sign-in (document distribution), audio and video recording, photography, heating and cooling (water supply), security, sanitation, return ticketing and entertainment activities; 10, meeting secretary briefing, meeting notice, meeting minutes, resolutions, communication outline and meeting press release; 1 1. End the meeting, settle accommodation, collect documents, deliver cars, arrange temporary residents, sort out reports (meeting minutes), file meeting documents and financial settlement of the meeting; 12, meeting work summary.