How to write a decent email

There are only three important things in writing a decent email. The first one is to say less or no nonsense. Second, the purpose is clear. The third one is clear and organized. Especially when writing business emails, you must pay attention to these three points.

The first element of an email: say less or no nonsense. When sending an email, the most taboo thing is to type tens of millions of words and go off topic thousands of miles away. Nowadays, people's life is very fast-paced, especially office workers' time is even more precious. The time available to read your email is very limited, so the best emails are ones where you can tell what the content of the letter is from the title. The content inside directly and clearly states what you want to say. As for the beautiful words, polite words, and flattering words, they are all nonsense. Don’t write when you don’t have to, and don’t say it when you can.

Things that can be explained in one sentence do not require two.

The second element of email: clear goals and go straight to the topic? I think if you can let customers know the general content of your email from the title of your email, that is the best email. The purpose of the email must be straightforward and clear, and the recipient of the email must not be confused or misunderstood.

Don’t beat around the bush and let the recipient of the email guess what you are thinking. Many people are often at work or busy when receiving emails, and generally have no intention of guessing what you really think. Emails are still different from traditional letters. Traditional letters are more formal at least in reading situations, and the number of traditional letters is not as large as the number of emails. There may not be one traditional letter a day, but now it is very normal for an ordinary person to receive more than ten emails a day. It would be a real pain if you had to guess the content of every email.

The third element of email: clear organization. Clear organization will make reading easier. There are two aspects to being clear and organized. The first is the content aspect, which means that when you state something or clarify a point of view, you can say it in an organized manner. Let the audience know what you mean simply and clearly. The second one is about typesetting. Neat layout can speed up reading, make the email aesthetically pleasing, and delight the reader.

If you pay attention to the above three points, it is a very good email.