Five tips for teaching your secretary to write.

As the saying goes:? A clever woman can't cook without rice? . Borrow and write as official documents. Smart woman? That is, the document drafter, Rice? It is useful information accumulated on weekdays. When drafting official documents, literary thoughts originated from the usual study and accumulation. Whoever learns more and accumulates well will save time and effort in drafting official documents. Official document writing is not? Feel it and speak for yourself? , but? Like being ordered to write a composition and speak for others? , the so-called? The official document surnamed Gong is insincere. Give the word, pen fast? In other words, whether you want to write or not, you have to take it out on time. If you don't accumulate it at ordinary times, I'm afraid it will be difficult to be competent in an emergency task, and even delay your work. Therefore, as an office writer, we should pay special attention to the accumulation of relevant information.

The first is the accumulation of materials. The materials mentioned here refer to the materials that may be used in drafting official documents. To accumulate official document writing materials, you should be a conscientious person in life, learn to observe and think, always pay attention to the development and changes of the domestic and international situation, pay attention to the central work of the region and the unit, pay attention to the important activities of the leaders, pay attention to the voices of the people, and so on, and record what you see, hear, think and feel in time to form written materials, or cut out useful materials from relevant books, newspapers and magazines and paste them in different categories. Over time, many a mickle makes a mickle. These are the warehouses of your materials, so you don't have to worry about drafting official documents? Cooking Yes

The second is the accumulation of ideas. The so-called thought refers to the result of objective existence reflected in human consciousness through thinking activities. As far as official documents are concerned, thoughts are often the theme and soul of official documents. Everyone who is interested in doing a good job in office writing

Comrades, through reading documents, attending meetings, visiting and investigating at the grassroots level, etc. We should seize the new ideas, new concepts and new ideas that spark our thoughts in time, record them with special notebooks or cards, and form our own library of official document writing ideas. For example, when drafting a leader's speech, we can find out the leader's usual views and opinions on a certain issue, and even use them as the title of the opinion or speech.

Thirdly, it is the accumulation of discussion. In the process of drafting official documents, it is sometimes necessary to discuss some issues. Now it is time-consuming and laborious to write them, and sometimes the discussion is not thorough and in place. If you have accumulated experience in this field at ordinary times, it will be convenient to discuss a certain issue once you want. Like what should be discussed? Are the flowers similar year after year? Recurrent topics such as grasping implementation, improving the efficiency of organs, strengthening the construction of work style, and innovating work can be received if appropriate reforms are made in light of relevant discussion materials and combined with the new situation, new tasks and new practices? People are different from year to year? Effect.

In addition, there is the accumulation of language. Writers must pay attention to language accumulation and accumulate some well-known epigrams and vivid mass language in a large number of readings. If we can quote them properly in the drafting of official documents, it will add a lot of color to our official documents.

Second, learn what to do? Imitation show?

Imitating the original meaning means imitating others' words and deeds intentionally or unintentionally to make them similar. Using imitation in official document writing is an effective learning method. Zhu, a famous Neo-Confucianist in the Southern Song Dynasty, said: The ancients wrote poems with model essays.

Imitate predecessors, learn for a long time, and naturally master. ? Mao Dun, a famous contemporary writer, believes that imitation is the initial form of learning. ? Learn to draw and copy, and learn calligraphy. Similarly, beginners can't write official documents without imitating them. I studied official document writing at that time. In modern terms, it can be described as official document writing. Imitation show? . At that time, I was a platoon leader of a naval unit. How many articles did I publish in newspapers and periodicals? Tofu block? The article was broken by the higher authorities. One day, the director of the political department said to me: In a sense, the work of the organs is to do writing work. Whether publishing information, informing information, exchanging information and popularizing experience, it is inseparable from official documents. To do office work, you must go through the text barrier. If not, please leave the office. ? Of course, I want to stay in a big office. I really want to do something. How to improve the level of official document writing as soon as possible became my top priority at that time. A lot? Old organs? They also told me that they also learned to write official documents from imitation. So, I got up? Imitation show? .

The first is the imitation of sentences. In the process of writing official documents, a sentence pattern or sentence of excellent official documents is referred to for imitation and rewriting. Then continue? Fragments? Imitation means imitating one or several paragraphs in some official documents. Finally, the imitation of the full text, including conception, layout, paragraph structure, beginning and end, transitional quotation, sentence expression and other aspects, and in the process of imitation again and again, I carefully tried to understand and constantly became familiar with the basic knowledge and skills of official document writing. Remember the first official document you drafted? "About recognition of the political department? The Annual Bulletin of Advanced Youth League Organizations and Outstanding Youth League Cadres was basically written according to the previous model essays, and was not copied from the original text. Instead, it was expressed in a brand-new language based on the characteristics of the work in that year, which was well received by leaders and colleagues. Even if it is difficult to draft a leader's speech, it can be imitated. Generally speaking, leaders often talk about meaning, understanding, unifying thoughts and enhancing sense of urgency and responsibility at the beginning of their speeches. In the middle part, suggestions are made according to the instructions of superiors and the actual work, which often involve guiding ideology, principles, work indicators, completion time limit, responsible subjects, methods and steps, etc. In the last part, we should summarize the main idea of the full text, or make demands, or call for encouragement, or put forward safeguard measures. In this way, in the specific drafting, we can find more leaders' speeches with similar problems to learn from, thus broadening our thinking and avoiding analogy. However, it should be noted that as a beginner of official documents, it is understandable and permissible to learn to imitate or rewrite model essays. But if you just stay at this stage and imitate every time you start writing, you won't write without imitating, and that will be a problem. It's like a toddler. At first, he can walk with the help of a walker, but when he grows up, he must walk independently.

Third, diligent practice? Pen in hand?

When talking about his own writing experience, Mr. Lu Xun once said: I can't say how the article is made, because my composition is due to too much reading and practice, and I have no experience and methods. ? Some official document writing? Master? He also admitted that his excellent kung fu came from persistent practice. Only by practicing hard can we accumulate wealth and wait for us by horses.

? Always read a book on your chest and often write flowers in your pen? . So how can we practice writing effectively? This requires beginners to come first? From reading to writing? Develop good reading habits, carefully read books such as political theory and official document writing, constantly expand knowledge, constantly improve theoretical literacy and cultural literacy, deeply understand and carefully experience the writing skills of official documents or other articles, and truly build pen practice on the basis of understanding, absorption and accumulation. Second, what? Practice writing often? , such as closely surrounding a center, an idea, an event, a scene, a scene, etc. Or narrative, or explanation, or discussion, or lyric. If you are really busy at work, you should also write down the daily account of the day or copy a few famous sayings and wonderful jokes. The key is to practice writing persistently. At the same time, practice writing official documents commonly used by government agencies in a planned and step-by-step manner. For example, you can try to write all 20 kinds of official documents of the party and government organs, compare them with business books after writing, and ask people to judge whether they are well written. Do you want more? Active writing? You should be prepared to write official documents at ordinary times and start work as soon as you have a task? Attack? Once you undertake it, you should devote yourself wholeheartedly and try your best to write qualified official documents at your highest level. In your spare time, you should strive for writing opportunities as much as possible, actively participate in official document writing, and don't be afraid of hardship and fatigue. Hide when you see the material? . Only by practicing writing in this way can you gradually become an expert and master of writing.

Fourth, is it well written? Tofu block?

Some comrades are right about writing? Tofu block? The article is dismissive or even biased, thinking that it can't reflect the level and only writes? Long article? Only then has the weight, looks at the skill. This is actually a misunderstanding. Upscale? Tofu block? Thousands of words are often thousands or even tens of thousands of words. Being able to write a short essay is not only the embodiment of the author's profound writing skills and rigorous style of study, but also a person's attitude towards learning and being a man.

Incarnation At present, many experts and scholars strongly appeal to the academic circles to correct their style of writing, not only to make it more understandable to ordinary people? A short essay? , but also write well? A short essay? . The highest state of learning is to explain things in simple terms. Comrade Deng Xiaoping's articles and speeches, seemingly vernacular, are actually philosophical. The deep gets the deep, and the shallow gets the shallow. This is a realm. At all times and in all countries, many famous works that have been passed down through the ages are not long, and some even? Tofu block? . So, don't underestimate it? Tofu block? It's really not easy to write well.

Comrades who have just started to write official documents, it is best to write some short official documents or other short articles first, such as drafting relevant notices, asking for instructions, approving documents and other documents with little difficulty. Generally speaking, after a period of practice, I can basically master the essentials of writing. Next, I began to write some slightly more difficult materials, situation reports, meeting minutes, plans, deeds and other materials. After two or three years of tempering, I laid a good foundation for official document writing. With a certain foundation and a firm foothold, you can write difficult official documents such as work reports, summaries, opinions, decisions, leaders' speeches and typical experiences. Anyway, official document writing follows? From small to large, from simple to complex, from less to more, from coarse to fine? This is a writing process that every comrade engaged in writing must go through. What was my first novel? Tofu block? , less than 500 words, published in that year's "communication"! Because of this, I later published an article in the newspaper to support my willingness to engage in office writing.

5. In the egg? Pick a bone?

General understanding? Looking for bones in eggs? With what? Find fault? It is synonymous with being too harsh, deliberately finding fault and finding the wrong one. It is not advisable to treat others with this attitude, but it is still advisable to treat your own works. The ancients said:? The article can't be done at once, so it must be corrected frequently. . Generally speaking, the work was published only after everyone changed it again and again. Official documents are not the result of anyone, but often the crystallization of collective wisdom, and will be revised repeatedly after being written. Once? There are few official documents. Revision can not only make up for the lack of one-time thinking, but also make the official document gradually close to perfection and improve our writing level. In this sense, what is an official document? Write three points and change seven points? .

Here, the key is to do a good job in two aspects: on the one hand, I want to revise it carefully and repeatedly. It depends not only on whether the topic is accurate, concise, vivid and consistent with the material, but also on whether there is a problem with the layout of the article, whether the structure is reasonable and whether the order is smooth; It depends not only on whether the facts are conclusive, but also on whether there are relevant people, names, positions, units, place names, etc. If there is any mistake, it depends on whether the conclusion is accurate, whether the formulation in this paper violates the relevant spirit of the superior and whether it conflicts with the existing laws, policies and regulations; It depends not only on whether the content is complete, whether there are omissions and contradictions, but also on whether the language expression is appropriate, whether the sentences are naturally connected, and whether there are mistakes in grammar, logic and rhetoric. And they took the trouble to revise it repeatedly until they reached the highest level and could not change it themselves.

On the other hand, please ask internal staff to find faults and help correct them. As the saying goes: one party loses, and the bystander knows. What you wrote is not easy to see the problem, just let

Others don't know what is good and what is bad until they see it. Some comrades are afraid to take out their official documents, or they don't want people to change them, or they are stubborn, or they are afraid of jokes or criticisms from others. It should be noted that there are almost no official documents that are not discussed. Pick your nose and eyes? The more novice you are, the more this happens. Those immature, clever and even faulty parts of official documents will be transformed into their own experience and wealth after receiving kind or unkind advice from others, which is also beneficial to improving the quality of official documents. So, find fault with others, even if it is? Looking for bones in eggs? We should also feel happy and grateful! Here, the key is to put down your airs, be modest, be soft-headed, and never be self-righteous. Let's talk about it, right? Master? Don't throw away or shelve the revised manuscript, but try to figure out and understand the truth carefully.