Everything has a routine-how to write an English email?

In the face of the unknown, everyone may be at a loss and struggle in panic. When I first entered the workplace, I didn't know how to write emails, how to establish mutually beneficial relationships with colleagues, and how to start controlling my work schedule. I hope to share with you what I have learned in this collection, hoping to help my readers.

Whether applying for a foreign school or company, you need to write a cover letter. At work, you may often encounter the problem of writing English emails. The writing of a cover letter is more complicated. I will elaborate on it in the next article. Here I mainly talk about the writing of general daily mail.

In the company's daily business communication, e-mail has a clear purpose. Basically, A asks B for documents, asks questions and assigns tasks, or B sends documents to A to answer questions and report the progress. No one will write you an email about poetry, philosophy of life and personal problems. Although there is a problem, everything has a routine, so I'm not worried at all.

First of all, for a simple example, you need your colleague to send you a document, so basically your email can be divided into the following parts:

1. Say hello. It is relatively simple for American companies to say hello. Generally speaking, it is Hi+name.

2. State your purpose. It's simple. Explain why you want a file.

3. Make it clear when you want something before. Everyone has his own priority. If you don't set a time, people may give priority to other things. If you can't get the data on time, your work progress will be delayed, which is usually unforgivable. Generally speaking, according to the urgency, there are the first things today, noon, EOD (end of the day) and tomorrow.

4. Thank you. Be sure to thank others for their help. Thank you for your help.

5. Sign your name.

According to this logic, we can finish writing an email in minutes. For example, if Jane wants to write an email and Joe wants a copy of the data, she can make such a request:

Hi, Joe,

Good morning. We are working on the xx project recently, and we may need your help to get some data. We would appreciate it if you could share xx with us before EOD.

Thank you for your help,

Jane?

title

company

No. xx Street 1 A City, AB 20 17

There are two important points in writing English emails: one is to be clear, and the other is to be tactful. Clarity means that when you ask others to do something, you must be clear: why should I do it, why do I need your help, how can you help me, and when do you need to finish it? Second, the tone must be euphemistic. If it is too direct, it will appear uncultured and uncomfortable, and others may not be willing to cooperate with your work.

The following is a comparison of death/euphemism in some cases:

Want anything?

Die: I need xx and xx, and send them to me through EOD.

Euphemism: Can I have xx before the end of today?

When you want a document, you can give it to me You can send & gt& gt I need it. Death is basically giving orders, and you and I will be more tactful.

Deny sb's idea

Death: Your method will not work,

Euphemism: I agree with your idea, but it may not be the best way to achieve our goal.

Check progress

Death: Are you finished?

Euphemism: Do you have a chance to finish xx?

Some people don't understand your idea.

You don't know me.

Euphemism: Maybe I didn't make it clear.

The time for signing the contract has been postponed.

We should sign the contract today.

Euphemism: I hope we can sign the contract today?

In summary

1. Don't give orders to people directly, and use less words like you, you and you to name others directly.

Don't directly point out other people's faults.

3. Use natural euphemisms, such as please, maybe, can you, do you mind?

4. Use the past tense or passive voice (I hope it is understood).

6. Don't use bad directly on bad things, but use not the best.

7. Confirm before you deny it. I know what you mean, but. ....

Think of other points before adding.