How to do a good job in sorting out and managing the registration files of social organizations

We should start from the following aspects: first, strengthen service awareness, improve service level, and strive for leaders to attach importance to any work of a unit, so that this work can be carried out smoothly; Leaders' value and understanding of archival work determines their attitude towards archival work, which in turn determines the development of archival work to a great extent. Therefore, putting archival work on the agenda is the need to standardize archival work. For file managers, we should give full play to their subjective initiative, influence with their own practical actions, and strive for the attention of leaders. To do a good job in the archives work of a unit, leaders and archivists must attach importance to the archives work. As far as archival work is concerned, the attitude, efficiency, quality and performance of archivists are the fundamental reasons that determine the quality of archival work. This fundamental work is an internal cause, the attention of leaders is an external cause, and the external cause must work through the internal cause. How to give full play to subjective initiative and win the attention of leaders, archivists should do the following: 1, love their jobs and make leaders satisfied with their work. Whether leaders attach importance to archival work depends largely on whether they are satisfied with the work of archivists. Therefore, as archivists, we should first love our work, be loyal to our duties and leave a good impression in the minds of leaders and the masses. 2, active publicity, let leaders enhance the awareness of file management. Some unit leaders do not pay enough attention to archives work, many of which are due to the lack of archives consciousness. They think that archival work is dispensable in a unit. Therefore, it is necessary for leaders to strengthen archives propaganda. They should always show the relevant documents and materials to the leaders and impress them, especially some materials closely related to their own units, which are likely to inspire them and apply them in practice. Archives managers should always report archives work to leaders, and talk more about the benefits of archives work to the unit, so that leaders can pay more attention to archives work. Second, the comprehensive utilization of various resources to realize the modern management of archives With the in-depth development of reform, archives management is facing many problems to be solved urgently, such as the increasing number of archives, which brings difficulties to storage and utilization. The backwardness of management methods and means directly affects the quality of archives. Only by modernizing the archives management can we effectively solve the new problems under the new situation. 1, enhance the sense of responsibility and improve management awareness. Archives management is a highly professional job. Managers should not only have a high sense of responsibility, good professional ethics, meticulous work attitude and professionalism, but also have solid file management methods and basic skills in file management. Therefore, only when archivists dabble in a wide range of professional knowledge, broaden their horizons, optimize their knowledge structure and improve their comprehensive quality can they do a good job in archives management in the new period. 2, master management skills, improve the overall quality. In the past, the formation of archival materials, from the drafting, modification and deletion of documents to the final printing, circulation, sorting and filing, mainly relied on manual copying. The application of computer technology in archives management can systematically complete the work of drafting, modifying, deleting, searching, printing, registering and counting documents. This modern scientific and technological means and advanced operation management technology urgently need to be mastered and applied by file managers. Digitalization and informatization of archives management are the requirements of the information society for archives work and the inevitable direction of archivists. Therefore, archivists should combine their own post work, learn and operate at the same time, pay special attention to the study and mastery of computer knowledge and information culture while improving their professional quality, and strive to become comprehensive archivists with information knowledge and network culture. 3, the use of existing resources, organize files. Archives are rich in instructions and information and become rich information resources. However, the arrangement of archives is tedious, repetitive and labor-intensive. Using computers and other modern means to organize files can get twice the result with half the effort. First, when filing manually, the archivist classifies the files according to his own understanding. Although all files are classified according to a unified standard, because everyone's understanding ability is different, the classification of the same file is not the same, which will inevitably lead to inaccurate classification, affect the quality of files and bring inconvenience to use. Therefore, we should give full play to the advantages of computer management, reduce manual operation and improve work efficiency. Third, strengthen education and training to improve the comprehensive quality of managers. The professional quality of archivists directly affects the quality of archives management. In order to make archivists adapt to the needs of archives management, we must first give full play to their subjective initiative and creativity, and strive to improve their knowledge level and management ability. Due to the modernization of equipment, the diversification of archives types and carriers, and the continuous reform of management methods, new and higher requirements are put forward for archivists' professional knowledge, scientific knowledge and management operation ability. Traditional professional knowledge and working methods can no longer adapt to the new situation, so it is necessary to strengthen the continuing education of archivists and train a group of talents who master new technologies and are familiar with archival professional knowledge as soon as possible to complete the task of modernization of archives management. 1. Raise awareness and strengthen continuing education. There are many problems to be solved in developing continuing education. First of all, we must solve the problem of ideological understanding. To fully understand the strategic role and practical significance of the continuing education of archivists in the development of archival undertaking, and to realize the development of archival undertaking and the improvement of archival service quality, the fundamental way out lies in the continuous improvement of the overall quality of archivists. Secondly, the opportunities and challenges of archivists coexist in the 2 1 century, so we must really start the archivist project, cultivate century talents, and put the education and training of archivists on the important agenda. 2. Strengthen system construction and establish operational mechanism. Strengthening the system construction and establishing a benign operation mechanism are the key and guarantee to carry out the education and training of archivists. First of all, we should establish and improve the management system of continuing education, such as registration, statistics, assessment, evaluation and reward system. Secondly, it is necessary to establish a restraint and incentive mechanism for continuing education. The restraint and incentive mechanism can make archivists feel a sense of urgency and crisis, actively participate in regular continuing education, update their knowledge and improve their professional ability and level. For example, the professional and technical positions obtained by professional and technical personnel of archives can be changed from lifelong validity to dynamic management in on-the-job training before and after job rotation of archives management workers. This can stimulate the initiative and enthusiasm of archivists in education and training. 3, to carry out comprehensive training, improve the level of business. It is necessary to proceed from reality and carry out education and training in different posts, levels, channels and forms. We should adhere to the principle of "combining learning with application, teaching according to needs and paying attention to practical results" and earnestly abide by the principle of applying what we have learned. First, provide archives professionals with opportunities to learn archives professional knowledge comprehensively and systematically, and improve their professional level as soon as possible. Give archival professionals the opportunity to absorb and supplement new theories, methods and concepts of archival science, and make up for the shortage of one-time education. Second, we should popularize the knowledge of related disciplines. Archival work integrates many related disciplines, such as philosophy, history, psychology, behavior, public relations and so on. The continuing education of archivists should pay attention to supplementing and updating relevant scientific knowledge. Third, we should strengthen the study of modern scientific and technological knowledge. The wide application of modern science and technology is one of the characteristics of archival work and one of the symbols of archival modernization. Archivists should strengthen their study of new technologies such as information technology, computers and scientific software, and use them flexibly in practical work. 4. Establish a reward and punishment mechanism and refine the assessment and supervision. In order to further improve the knowledge of archives management, it is necessary to publicize and educate the archives law and the relevant national laws and regulations on archives management in various forms, so that archives managers can fully realize that it is their legal responsibility and obligation to do a good job in archives management, enhance their consciousness and create conditions for improving efficiency. Incorporate the accumulation of archival materials into the responsibility system of archival managers, strengthen the control, accumulation and inspection of archival materials, and distinguish rewards and punishments. It is necessary to establish the leadership system of archives management institutions, strengthen the leadership, inspection and assessment of archives work, and constantly improve the level of archives management.

I. Importance of Archives Archives work is an important work to record history, inherit civilization and serve the society. The archives of Beijing-Shanghai Office store documents, science and technology, accounting, photos, audio-visual and other files from the construction period to the operation period, which provides a basis for the future development and leadership decision-making of Beijing-Shanghai. Archivists should realize the importance of current archival work, effectively collect, manage and utilize archival work, and make new and greater contributions to maintaining the true historical features and future development of Beijing and Shanghai. Second, the collection of archives In order to ensure the integrity and timely and effective provision of archival materials, this requires us to do a good job in the collection of archival materials. The complete collection of archives needs the close cooperation and support of all departments (units). Each department (unit) shall designate an archivist to be responsible for the collection of documents and materials of undergraduate course room. On the one hand, we should pay special attention to the circulation and filing of superior communication according to the archives management regulations, and check the documents and materials regularly to ensure the completeness of the materials; On the other hand, it is necessary to do a good job in collecting documents and materials formed by the activities of the unit to ensure that the role of documents and materials is fully exerted. Archivists should not only do a good job of collecting files, but also send and receive them in a unified way. All communication documents should be unpacked, registered and managed by archivists to prevent the loss of documents and materials. In addition to the attention of leaders and the cooperation of various departments, it is more important for archivists to take the initiative and do a good job in file collection.

Only by keeping pace with the times can scientific and standardized file management adapt to the needs of the new situation and create a new situation in file management. Many people have a misunderstanding in their understanding that file management is dispensable and their understanding of its importance is insufficient. In fact, file management plays a vital role in the healthy development of modern enterprise system in China. To do a good job in archives management, we must base ourselves on the present situation of modern enterprise management in China, absorb and learn from the excellent research results of archives management, constantly adapt to the new situation of archives management, gradually improve archives management, cultivate the sense of historical responsibility and mission of archives managers, and then stimulate the enthusiasm of the majority of archives managers. Make the archives management work on a scientific, standardized and legal road.

First, the significance of archives management.

Why do you want to do a good job in file management? This problem must be solved before every archivist. This paper holds that:

Doing a good job in file management is the need of the healthy development of enterprises. Archives management is a part of enterprise management, a necessary condition to improve the quality and efficiency of enterprise work, and an important work to maintain the true face of history. Scientific and standardized management files are an important measure of an enterprise's performance and management level. Enterprise archives record the outstanding achievements in the development history of the enterprise, provide first-hand information for studying the business performance and scientific development of the enterprise, and are good teaching materials for scientific analysis, fostering strengths and avoiding weaknesses, and formulating development directions. Good file management, on the one hand, provides accurate basis for top managers to know the overall business situation of the enterprise in time, adjust business strategies in time, and provide supporting basis for business decision-making; On the other hand, it is helpful for all sectors of society to accurately identify the operating results of enterprises and lay a solid foundation for beneficial cooperation between enterprises and related parties. Under the historical background of China's all-round economic development, we should do a good job in file management, constantly update the concept of file management, and dare to explore and try new file management methods to fully and truly reflect the overall development and operating results of enterprises. The organic combination of archives management achievements and enterprise management determines the orientation and mode of enterprise resource allocation, determines the business layout and future development of enterprises, and has far-reaching influence on realizing enterprise management strategy and continuously improving management efficiency. Therefore, doing a good job in archives management is of great significance for promoting the all-round development of economy and society and continuously enhancing the competitiveness of enterprises in the market economy.

The second is the risk of marginalization of archives management.

With the rapid development of computer technology, the importance of file management has been further weakened. Many people lack sufficient understanding of the importance of file management, and think that file management is dispensable. In addition, the archivists of some enterprises themselves do not attach great importance to archives management, lack a high sense of responsibility, good professional ethics, meticulous work attitude and dedication in archives management, fail to accumulate solid theoretical knowledge and scientific and technological knowledge of archives management, and cannot fully realize the strategic role and practical significance of archives in social development. There is a phenomenon of loss of position in the work, a weak sense of responsibility, insufficient publicity on the importance of file management, and the theory of useless file management has spread to the whole enterprise in this department. It is not conducive to the formation of an atmosphere in which enterprise management cares about and attaches importance to file management, and the file consciousness of the whole enterprise is further weakened. Therefore, archives management has encountered new obstacles in the historical process of the replacement of old and new management methods, and is in danger of marginalization in the whole enterprise development process.

Three, adhere to the law is the only way to do a good job in archives management.

3. 1 According to the law, do a good job in establishing rules and regulations.

Legalization is the basis of archives management. To do a good job in archives management, we must realize the institutionalization of archives management on the basis of managing archives according to law. The modernization of archives management equipment and the diversification of archives types and carriers determine that archives management methods should be continuously reformed. Only by keeping pace with the times can we adapt to the new situation and create a new situation in file management. Therefore, the ever-changing situation puts forward new and higher requirements for archivists in professional knowledge, scientific knowledge and management operation ability. The development of archival undertaking must adhere to the road of managing archives according to law. Only when archives management is institutionalized can it play its due role. In order to strengthen the management, collection and arrangement of archives, effectively protect and utilize archives and serve the socialist modernization, the Archives Law of People's Republic of China (PRC) came into being. After more than 20 years of development, it has laid a solid foundation for the healthy development of archives management in China. However, the new situation puts forward higher requirements for archives management, requiring all localities to make full use of local legislative authority and establish a set of archives laws and regulations with local characteristics, so that archives management can keep pace with the times and have laws to follow. On this basis, all departments should establish and improve the rules and regulations of file management, so that all systems are managed and effective. Only in this way can file management be flexible and effective according to local conditions.

3.2 Realize the organic combination of file management and modern technology.

With the further development of computer network technology, it poses a new challenge to how to do a good job in file management. This paper holds that only by facing up to this challenge and realizing the organic combination of archives management and modern technology can archives management embark on the track of benign development. File management is a highly professional job, which requires file managers not only to have the service consciousness that file managers should have, but also to master modern management skills. Archives are rich in instructions and information and become rich information resources. However, the arrangement of archives is tedious, repetitive and labor-intensive. Using computers and other modern means to organize files can get twice the result with half the effort. In the case of high technology, file management can be printed in the order of file formation, which not only reduces the influence of human factors in file filing, but also gives full play to the advantages of computer management, reduces manual operation and improves work efficiency. In file management, we should pay attention to the organization and systematization of file information, and then click the search range when entering search words. The retrieved file is closely related to the event, accurate and does not waste time. Only in this way can the rich library resources be fully utilized. However, a major drawback of modern science and technology is that the safety factor of computer network system will decrease with the passage of time. In order to ensure security, it is necessary to formulate a strict electronic file security management system and improve the electronic file circulation tracking login management. Establish an effective operation authority management system in the electronic document management system, reasonably divide the operation authority of the electronic document management system according to information security, personnel responsibilities, equipment management and other factors, and carefully design the working mode and software functions. At the same time, new technologies such as electronic signature, password management and living fingerprint identification are combined to improve the accuracy of identity identification. Among them, the most commonly used password methods should be strictly managed. Establish an automatic electronic file operation log for future security check or authenticity identification.

3.3 The fundamental purpose of archives management lies in the utilization of archives.

The rational and effective use of archives is a basic work for sound and rapid economic and social development. It has a strong reference significance for grasping the basic laws of economic activities and the future development direction. The fundamental purpose of comprehensively strengthening archives management is to give full play to the role of archives and serve the goal of building a well-off society. The utilization of archives is a direct means to realize the value of archives, and the development and utilization of archives is an important embodiment of the value of archives management. Archives have become an indispensable and important information resource for the whole society. It is necessary to strengthen the development and utilization of archives and realize the sharing of information resources. It is necessary to strengthen the basic management of archives. Archivists should not only make great efforts in the collection, sorting, identification and storage of archives, but also focus on the cataloging, retrieval and compilation of archives, compile more suitable retrieval tools, establish and improve the retrieval system and compilation of archives and other reference materials, and provide them in a timely, systematic and complete manner to meet the needs of archives utilization. On this basis, we will strengthen file storage and provide users with urgently needed files at any time. Important and precious documents should be provided in miniature or in duplicate to replace the original documents. At the same time, strengthen the construction of archives storage facilities and reduce the damage of external conditions to archives. On the basis of managing archives well, archives management should also adapt to the changes of social needs and seek more effective new service methods to improve the quality and level of archives utilization, change "dead" archives into "living" archives, give full play to the role of archives, and promote the development of archives cause while creating social benefits. Therefore, only by doing a good job in file management can we provide high-quality and efficient file services for the all-round progress of society and the sound and rapid development of economy.

To sum up, scientific and standardized file management can only meet the needs of the new situation and create a new situation in file management. Scientific and standardized file management can continuously improve the management level of an enterprise, do a good job in the development and utilization of files, not only realize the self-value of file management, but also make due contributions to economic development and social progress. Looking ahead, opportunities and challenges coexist, and opportunities outweigh challenges. As long as we seize the opportunity, avoid the adverse effects caused by negative factors, give full play to China's unique management advantages, and stick to the road of Socialism with Chinese characteristics's archives management, we will certainly realize the standardization, scientificity and legalization of archives management.

Main problems to be solved in the innovation of archival work

First of all, we must innovate in our concepts. Any leap and innovation in work must be guided by a brand-new and creative concept. We should fully realize that innovation is the driving force for the development of archival work and innovation is the proper meaning of archival work. The establishment, development and expansion of archival work are inseparable from innovation. However, in practical work, innovative archival work faces many ideological obstacles and stereotypes. Some unilaterally emphasize principles and are used to doing things according to established rules. Thought suffers, work is timid, reform is afraid of trouble, innovation is afraid of adventure; Some unilaterally emphasize inheritance, lack dialectical views, and blindly copy past experiences and practices without digesting them. These, in essence, are manifestations of rigid thinking and outdated concepts, which leads to the rut in work, the step by step, the inability to think of new ideas and the inability to take steps. In the end, people are in a panic, what's going on in the world is behind the situation, and the situation can't be opened.

Secondly, we should innovate macro management. Macro-management includes the principles, policies, laws, regulations and development direction of archival work, the macro-decision of archival work and the cultivation of personnel quality. Macro-management innovation, first, innovation from near to far, that is, setting short-term development goals on the basis of future development needs. The second is to realize the innovation from small to large, that is, to get rid of the misunderstanding that archival work is purely the business of archival departments and position archival work on the necessary basis of all undertakings in the whole society. The third is the innovation from shallow to deep, that is, files should not only be kept well, but also be used well. Focusing on the development and utilization of archives, we will provide in-depth services to the society in all directions. Fourth, innovation from low to high, focusing on high level of modern management and good quality of archivists. The fifth is to realize the innovation from single to all-round, that is, to change the phenomenon of simply facing institutions in the past and gradually serve the whole society. We should change the past phenomenon of mainly managing and utilizing documents and archives, and gradually realize the preservation, development and utilization of various information resources, especially strengthen the collection, preservation, development and utilization of scientific and technological archives, professional archives and characteristic archives.

Third, we should innovate micro-management. Micro-management mainly includes a unit or an aspect of file management. The micro-management of archives includes the collection, arrangement, identification, storage, development and utilization of archives. Basic work is to create a material foundation and working conditions for the use of work, and the use of work is to directly serve the society. That is, to serve the work of government organs, production and construction, scientific and technological work, various social undertakings and the people, which is the fundamental purpose and purpose of our archival work.

Fourth, we should innovate the service concept. The service of archival work is the basic element for the survival and development of archival work. As far as archival service is concerned, first, we should really establish the consciousness of market economy, especially knowledge economy. We should take active and effective measures to expand publicity, expand the popularity of archives work, let more people know about archives, and then let more people use archives. The second is to fully understand the use value of archives. Constantly enrich the collection, especially strengthen the collection of scientific and technological files, professional files and characteristic files, and provide them to users and serve the reality. The third is to attach importance to and strengthen the research on users. We should study both current users and potential users, both their current needs and their potential needs, so as to eliminate the obstacles for users to use archives to the maximum extent and strengthen the innovation of archives service with their needs and potential needs.

Fifth, we must innovate the content and scope of services. With the development of archival work, the scope and content of archival service are expanding, from compiling historical records to historical research, from proving the age and identity to handling economic contracts, the role is getting bigger and bigger, and the scope of application is getting wider and wider. In the scope and content of archival service, it is especially necessary to strengthen and improve the initiative, pertinence and timeliness of archival service. First, focus on the central work of the party and the government and face all levels.

Leadership decision-making service, service for reform, opening up and modernization, and service for the broad masses of the people, actively carry out deep processing in combination with the collected content, and actively serve all aspects of society. Second, combining the central work of the party and the government, providing targeted literature information services for relevant departments and all walks of life. Third, relying on modern equipment and means, fully tap the archives information resources and improve the timeliness of services. .

The sixth is to innovate the service mechanism. Only by constantly innovating the service mechanism of archival work can archival work be full of vitality, and the service level of archival departments can be continuously improved with the development of the situation and tasks. At present, the innovation and reform of archives service mechanism should focus on leadership decision-making, serve economic construction and the work of various departments, and serve all walks of life and the people. The main aspect is to develop the use of existing public documents, and the main way is to strengthen the construction of social grassroots organizations. Through the continuous innovation and reform of service mechanism, the service of archival work has changed from passive to active, from single service to all-round service, from general service to deep-seated service. Wherever economic construction and social undertakings have really developed, archival work should serve the all-round development and progress of economy and society and make due contributions. With the wide application of high technology, the preservation conditions of archives have been gradually improved, and the scope of utilization has become wider and wider. Our service methods should also be constantly innovated with the changes of the situation. Publicize archives awareness and archives work in the society, and change passive services such as "watching stalls and waiting for guests to come to the door" into active services such as "inviting guests to the door". Do it with characteristics, pay attention to practical results, and make the file service truly enter the society and approach the masses.

Three, the main measures to innovate the archives work

Innovating archival work is the only way and inevitable choice to cope with the changes of the times and create a new situation in archival work. * * City archives work to achieve innovation, I personally think we should do the following work:

(1) Pay attention to investigation and research and innovate working ideas.

Investigation and research are the foundation of seeking truth from facts, the way to accomplish things, and the basic skills that leaders of archives departments should have. To innovate archives work, we should vigorously carry out investigation and research, research ideas, research countermeasures and research results. Broaden our horizons through investigation, grasp the facts, form a scientific understanding through investigation, and make bold experiments in practice to form innovative achievements, so as to strengthen and promote the development of archival work.

(2) Grasp the norms and innovate the working mechanism.

To innovate archives work, we must have a sound working mechanism and work guarantee. Innovating the working mechanism is to overcome and prevent the randomness and blindness of work, strengthen the construction of laws and regulations, and ensure that there are laws to follow, laws to be observed, law enforcement to be strict, and violators to be prosecuted. Promote the institutionalization, proceduralization and standardization of archival work. It is necessary to form a systematic and complete working procedure to guide and standardize archival work, improve post responsibility system, strictly observe post discipline, and truly form a set of working mechanism with clear responsibilities, rigorous procedures, strong implementation and flexible operation, so as to provide a solid guarantee for the smooth completion of various tasks in archival work.

(3) Pay attention to service and innovate service consciousness.

Only by strengthening the service consciousness can there be a market for archival work, and the collection work should be changed from "waiting for collection" to "active collection", such as the formation of a system of "one case, one case", and at the same time, we should start from the grassroots archives and change the enthusiasm of one family into the enthusiasm of thousands of households. The sorting work should be changed from "collecting first" in the past to "sorting while collecting", focusing on grassroots archives, so that the filing work can be started from the source. Access and utilization work should be changed from "waiting for customers to come to the door" to "actively sending information to the door". The development and utilization of archival materials should be changed from compiling research by archival departments in the past to organizing social forces to engage in cooperative warfare, to developing and utilizing social archival resources, to using online information, to studying new topics of market economy, and from closed-door service to open-door service, door-to-door service and online service, so as to fundamentally improve the utilization efficiency of archival information.

(4) Grasp the characteristics and innovate the archives structure of the library (room).

Objectively speaking, the work and business of various departments and units are very different, and the files formed have their own characteristics. It should be possible to establish a unique file structure system. As far as the current situation is concerned, in order to enrich the contents of archives, we should strengthen the construction of special archives, professional archives and archives with different carriers such as "audio-visual archives" and "electronic archives". The professional guidance of the archives department must be classified. According to the characteristics of different levels and different industries, we should highlight different key points and form a file structure system corresponding to their respective work characteristics.

(E) Team building, knowledge and skills innovation.

As an integral part of the information industry, archival work urgently needs high-quality talents. As far as the current situation is concerned, the archives department is not strong in introducing talents. We must also take the road of "self-improvement and self-development", adopt the methods of "please come in" and "go out" through various training and discussion activities, broaden our horizons, update our knowledge, improve our skills, and cultivate a high-quality archive cadre team as soon as possible to meet the needs of the new situation.

(six) grasp the typical, in the overall work of innovation.

By setting examples in all aspects, we can promote the all-round development of archival work and promote the overall work of by going up one flight of stairs. It is necessary to comprehensively set up models on all fronts and at all levels, take the form of support, help and guidance, sum up typical experiences, constantly cultivate new models, solve problems and difficulties existing in models in time, and strive to build an advanced collective for archival work, so as to drive the overall work with models.