How to arrange the venue of the company's annual meeting

With the end of the year approaching, many enterprises have begun to plan how to hold the annual meeting. Annual meeting is not only a busy gathering for everyone, but also a way to promote corporate culture, so there are still many places to pay attention to, especially the layout of the venue. So, what problems should be paid attention to in the layout of the annual meeting venue? What are the main points of its layout? Below, Bian Xiao has compiled relevant information for everyone. Let's take a look. I hope it helps you! Main points of venue layout of annual meeting

1, conference theme

The theme of the meeting is the most important for the annual meeting, which is related to the layout of the venue and the content of the meeting. Need to choose a suitable theme to set off.

2, the meeting color

The most important thing is about the color of the meeting. In fact, many people don't pay attention to this, casually match colors, or don't pay attention to the problem of color matching at all. This is very wrong. The color of the meeting is also determined according to our theme. For example, the overall business style is dark blue or dark brown, which means calm and serious. If it's a meeting with the Communist Youth League, it can be a little brighter. If it is an annual meeting, then red is the best, representing the company's momentum for one year.

Site layout scheme of annual meeting

First of all, we should understand that the venue layout of the annual meeting is divided into two parts, the outfield layout and the infield layout.

The outfield layout includes hotel lobby, passenger line and banquet hall lobby. Considering that the main purpose of outfield layout is to guide the guests and bring them into the activity atmosphere in advance, we should set up more conspicuous signs in the lobby of the hotel and the activity lines of the guests (such as elevators and corridors). ).

Then you can set up a sign-in desk, a photo office and an interactive office in the lobby of the banquet hall, and if there are any, you can set up some tea breaks. As for the placement of the location, it needs to be considered in combination with the actual situation of the site.

Then the infield part is divided into two parts: the general direction and the small details. The general direction refers to some basic configurations, including stage, lighting, sound and the placement of the dining table. Among them, the stage, lighting and acoustics are all matched according to the size of the venue and the needs of the program, but the placement of the dining table is determined by the venue and the number of guests. As for how many meters of stage, how many lights, LEDs, beam lights, computer lights and stereos, please listen to the suggestions of professional activity companies.

Then there is the detail part, which is the soft part. This part refers to flowers (table flowers, podium flowers), program special effects (bubble machine, dry ice machine, smoke machine) ... and other things that need to be arranged, combined with the theme, purpose and desired effect of the company's annual meeting.

Don't ignore these places in the layout of the annual meeting.

1, sign-in desk

The sign-in desk is where employees sign in. Now many companies will choose a large-scale inkjet display platform to sign in, so that everyone can leave their names and take a group photo.

2. Photo exhibition area

On the day of the annual meeting, let everyone share their memories of the year's joys and sorrows and growth, and make a photo exhibition area next to the sign-in desk for everyone to remember.

3. entrance

To let everyone feel the atmosphere of the company's annual meeting before entering the venue, you can make some efforts at the entrance. Such as circular arches, neatly arranged styles, colorful balloons and so on.

4. Grand reception

The red carpet is essential for the annual meeting. On this grand day, everyone is dressed up. How can we have fun without walking the red carpet? Of course, you can also use your imagination to make the red carpet more interesting.

5. Table flowers

Table flowers are not only the crowning touch at the wedding banquet, but also at the annual meeting, which can make the banquet scene more layered and exquisite. At the same time, well-designed table flowers will not only make people shine, but also make the dining atmosphere of the banquet more relaxed.

6, excellent staff display wall

In order to encourage all employees to keep up with excellent employees, we can also make some excellent employee display walls to encourage all employees to work together and develop together.

Annual meeting stage construction plan

Generally speaking, the annual meeting is arranged in the evening to achieve the purpose of rendering and enhancing the appeal of the annual meeting. The stage construction of the annual meeting should consider the overall design and focus of the scene color; Brightness, color, position and flashing frequency of the lamp; Placement position, volume, etc. The voice.

Therefore, when building the annual meeting stage, we can adjust the annual meeting scene according to the requirements of the program, and use appropriate exquisite pictures, colored light columns, spotlight projection effects and high-power sound.

The stage construction of the annual meeting should consider the venue of the annual meeting, which is generally divided into indoor and outdoor venues. When choosing a venue, we should first consider the area needed for the annual meeting and the number of people to be accommodated. Secondly, we should ask about the price of the venue, according to what standard, whether it is charged by the hour or by the day, and then there are various other small items such as audio, projector, microphone, stage splicing block, tables and chairs. Finally, we should pay attention to whether it is convenient to provide water and electricity, whether it is necessary to pay extra and whether it is nearby.

In addition, the size of the stage is determined according to the objects used on the stage. Making a successful stage is not as easy as it seems, because the annual meeting needs to prepare a lot of materials in the early stage of stage construction. If there is a large-scale performance at the annual meeting, it can also be completed by using reasonable facilities such as TV broadcast and big screen display.

Under normal circumstances, the stage at the annual meeting site is generally made of four steel pipes and a wooden board as the stage platform, and the wooden board can be formed on the steel pipe legs. When erecting wooden boards, special attention should be paid to ensuring that the gaps between the various stage boards are minimized, which is conducive to the reinforcement of the stage and the smooth progress of the annual meeting. Generally speaking, trusses are tied to the legs on both sides of the stage. However, there are many trusses with good steel structure, so it is not necessary to hoist them directly. This kind of truss has a high cost and is generally used for large-scale annual meetings. Ordinary small-scale annual meeting uses ordinary trusses, which are fixed with ropes and tied to the places on both sides of the stage to fix the whole stage and the objects on both sides, so that a complete stage is successful.

Then there is the machinery for stage construction, which mainly requires safety and reliability. All stage machinery must be absolutely safe and reliable. Theoretically speaking, reliability design is based on a large number of experimental data, and the reliability required in different use situations is also different. Considering the difficulty, importance and work requirements of equipment maintenance comprehensively, the reliability of equipment is determined.

Due to the in-depth research and the lack of necessary experimental data, the reliability design theory has not been applied. The safety indicators of stage machinery mainly include electrical safety and personal safety, which are related. Therefore, in order to strengthen the safety awareness of employees in this industry, the focus of discussion will be on the safety of stage construction, especially the stage construction of annual meetings in second-and third-tier cities, which are mostly unqualified.

In addition, the stage of the annual meeting usually adopts multi-level layout, which can make the whole stage look three-dimensional and spatial, and make the audience feel less single. Determine the theme color and background color of the stage. In addition to being used as the stage for the annual meeting, the venue under the stage near the front audience seats is often used as the performance venue, which requires reasonable adjustment of the audience seats, and the front seats are appropriately left blank to meet the needs of the annual meeting.

After the basic structure of the annual meeting stage is completed, the next step is to arrange the stage. Generally speaking, the stage we see is carpeted, mainly with red carpet or white and black carpet, but it mainly depends on what color carpet users choose. After the carpet is laid, the front of the stage needs decoration, so as to make the stage look atmospheric. However, when choosing a carpet, it is best to choose a new carpet. In addition, because the boards laid on the stage have certain specifications, the stage construction of the annual meeting also has certain size specifications. The specifications of the stage board are integers multiplied by integers, so it is very easy to use. Planning the size of the stage before construction, and choosing the right plate can avoid the waste of materials and reduce a lot of costs during the construction of the annual meeting venue.

Pay attention to the layout of the annual meeting venue

1, pay attention to the choice of venue sound.

The sound quality of a venue is also very important. After all, if you want to enjoy a wonderful night here, if the sound quality is not good, it will have a great impact on the mood of the whole annual meeting, which must be considered.

2. Pay attention to the production of company banners at the venue.

At the meeting, in order to publicize the company's corporate culture, we should also pay attention to making some banners suitable for the company's development, and also let all employees have a sense of corporate belonging.

3. Pay attention to the arrangement of table staff.

The arrangement of table staff at the venue is also very particular. If you don't arrange the table staff properly, it will affect the overall impression of the leader on you.

4. The company's promotional videos are played in cycles.

In order to promote the atmosphere of the company's annual meeting, we should start preparing some company promotional videos before the opening, and then play them circularly before the opening to enhance the pride of all employees.