A plan to improve work efficiency

The plan to improve work efficiency, the following is the relevant information about the plan to improve work efficiency, welcome to read.

Scheme for improving work efficiency 1

A good way to improve work efficiency

In order to improve work efficiency, I wandered around various time management, GTD websites and forums, bought a lot of books, and tried various methods repeatedly according to my own situation. Finally, after more than a year, I found a good way to improve my work efficiency-to form the habit of writing every day? Work log? The habit of.

A work log is simply a record of what you do every day. The following is my work log table.

Every day before I get off work, I have to arrange the work plan for the next working day, and ask for details to the hour.

Work log-a good way to improve work efficiency

Daily work plan

After a day's work, the above table will be as follows:

Work log-a good way to improve work efficiency

Daily work summary

Explain the requirements for completing the form:

1. According to PDCA cycle (pdsa), the work log is divided into four parts: planning, completion, inspection and summary;

1, in? Today's plan? At school, the work items marked in red are the important tasks of the day and must be completed first;

2. Every time you finish a job, you will be there? Today's plan? Cross out the work in the box, at the same time? Is it finished today? Fill in the area, indicating that the work is completed;

3. Where is it? Is it finished today? From the district? [pro]? On behalf of temporary work, not here? Today's plan? Medium;

4. If a job is not completed that day, it will be marked in red and put in the later work plan after work;

5. Every day? Check? Give yourself a score in the district, a is excellent, and complete all work tasks; B is excellent and has completed most of the tasks; C qualified; D is the worst.

Summarize and analyze regularly. If you find that your score is low recently, you should consider whether the work task is too heavy or there are too many temporary tasks. After finding the reason, we should find a way to solve it, so as not to crush ourselves and fail to complete the task.

6. Every day? Summary? To sum up today's work, we should record the successful experiences and implement them in future work, and sum up the failed lessons to avoid making mistakes in the future.

It is not enough to make work records every day, but to make plans and summaries every week and month.

The principle is similar. At the beginning of the month and the beginning of the week, we make an overall plan for the work objectives and contents during this period, set priorities and then record them every day.

A summary will be made at the end of the month and weekend to see if the planned work has been completed and how effective it is.

Specific to the work record of the position of product manager, first of all, I will break down my work into five aspects:

1. Market research: including market development trend research, competitive product analysis, user survey, etc.

2. Product design: product planning, demand sequencing, product design, etc.

3. Project development: tracking the progress of various R&D projects and foreign cooperation projects;

4. Product operation: participate in operational data analysis, customer service and operation and maintenance support, and transform operational data and user feedback into the requirements of the next version; Prepare various product documents, etc.

5. Marketing: Provide relevant product support for marketing and market.

Then, in the monthly plan and weekly plan, the current tasks are properly arranged.

All kinds of working hours,

The proportion of resources allocation is roughly as follows: market research 10%, product design 25%, project development 20%; Product operation: 35%, marketing: 10%.

After the work is arranged, it will be carried out step by step every day, and it can be adjusted at any time if there are temporary tasks or changes in circumstances.

After about 1 year of practical application, I feel that my ability to control the work content is getting stronger and stronger.

Writing a work log every day can bring you the following benefits:

1, improve planning ability.

It is helpful to cultivate the ability to decompose the overall work objectives into daily work according to the actual situation.

Everything is established in advance, and it is abolished if it is not foreseen.

2. Improve the implementation capacity.

Make your work prioritized, more focused and more efficient.

After making the work plan, we need strong execution ability to ensure that the work is completed step by step until the work goal is completed.

Let you prioritize your work.

Arrange more resources and time in advance for important work, don't be stingy.

Non-important work can be handled in a unified way, and it will not affect the overall situation if it can't be finished in a day or two;

Make your work more focused.

Write down any temporary work tasks first, and then arrange them at some time on a certain day without disturbing your current work;

Make your work more efficient.

Schedule your daily work to every hour and urge yourself to finish the work on time, otherwise the daily work summary will be ugly.

3. Improve business capabilities.

By checking the recorded work content every day, introspection, reflection and summary, and constantly accumulating work experience, it is helpful to enhance business ability.

Finally, I would like to share with you the famous saying of the ancient Greek philosopher Aristotle: Excellence is a habit.

In our work and life, we admire excellent people, and we are all eager to be an excellent person, but Excellence seems to be an unreachable goal and difficult to achieve.

In fact, Excellence is not far away from us. Excellence is reflected in your words and deeds.

Consciously cultivating good work habits is the pursuit of Excellence.

Pursuing Excellence is a positive consciousness, which can make a person thoroughly remould oneself and finally achieve a brand-new you!

Scheme 2 for improving work efficiency

Ways to improve work efficiency

Do you feel chased by work from morning till night? But your hectic work may not be because you have too much work, but because you have no focus and unclear goals, which leads to more and more complicated work and less time.

A day is only 65,438+0,440 minutes. In the complex and fast workplace environment, we must accomplish more and more things in less and less time.

In today's increasingly complex and compact work rhythm, keep it simple? Is the best coping principle.

? Simple? With clear goals and directions, you will know what you should and should not do.

This is the career consultant Bill? Johnson's advice to all practitioners.

According to years of investigation and study, Johnson found that the most important reason why modern people's work has become complicated and inefficient is? Lack of focus? .

Because I don't know the goal, I always waste time doing the same thing or unnecessary things over and over again; Missed key information, but wasted too much time on unimportant information; If you can't grasp the key points, you must communicate the same thing over and over again.

The following is the most practical and simple working method of 10 sorted out in Johnson's new book.

A clear understanding of the objectives and requirements of the work can avoid duplication of work and reduce the chance of making mistakes.

The questions you must clarify include: What changes must I make in my present job? Can you suggest me where to start? What should I pay attention to in order to avoid affecting the achievement of the goal? What tools and resources are available?

Second, know how to refuse others, and don't let extra demands disturb your work progress.

For many people, it seems to be a difficult thing to refuse other people's demands.

Rejection skills are very important communication skills in the workplace.

When deciding whether you should agree to the other party's request, you should first ask yourself: What do I want to do? Still don't want to do anything? You must consider what is best for me. If you agree to the other party's request, will it affect the existing work progress and will it affect others because of your delay? And if you agree, can you really achieve the goal required by the other party?

Third, actively reminding the boss to prioritize can greatly reduce the workload.

? It's really unreasonable to leave me with a lot of work because I can't finish the work at hand.

? But is it possible that the problem lies with yourself? Do you properly reflect the real situation? If you don't talk, the boss will think you have time to do so many things.

Besides, he may have forgotten that he gave you too much work before.

The boss actually needs to be reminded.

Of course, you can't finish so much work at the same time. Why don't you take the initiative to help your boss prioritize his work? It's not doing nothing, but doing everything first.

One thing to remind, in the process of discussion, you must always think from the position of the supervisor and understand the pressure he is facing.

What you should do is to help the supervisor solve the problem, not push the problem to the supervisor.

Of course, you shouldn't bear the problem yourself.

Fourth, you should have your own opinions when reporting, and you only need a small amount of information to satisfy your boss.

Most people are always worried about not having enough information when reporting to the supervisor or boss. What if the boss can't answer the question? According to John, a psychologist at a business psychology consulting company? According to Weaver's research, 65,438+00% to 65,438+05% people will feel scared when facing their boss, and if they don't have enough data at hand when reporting to the boss, the proportion of people who feel scared will be higher.

In fact, this kind of worry is unnecessary.

Too much information will become unfocused, and if there is no explanation, it will not help the boss at all.

? The content is concise, to the point, and most importantly, it can help me make a quick decision.

? This is the general conclusion that Johnson reached when he asked a number of senior executives about the content requirements of the briefing.

What you have to do is to explain it with important information or data, and to have your own opinions, not ambiguous descriptions.

When reporting to the boss, you should be able to control the time accurately.

Fifth, increasing opportunities for interaction during the briefing can shorten the content of the briefing and the time for reporting.

A truly successful briefing is to convey information clearly and correctly, create opportunities for communication and dialogue, and then let the other party change their thinking, decision-making or action because of the content of your briefing.

So the focus is not on the briefing, but on the quality of communication.

You're not just? Report? But to trigger a two-way dialogue and try to influence each other.

Before making any presentation, you must think about the following three principles: What are the main points you want the audience to remember after listening to the presentation? How will the audience feel? What kind of decision do you want them to make after hearing the briefing?

The next step is the actual production problem.

The best way to start is to turn the focus that the audience wants to know into a question, which will not only attract the audience's attention immediately, but also greatly reduce your workload.

In the process of briefing, you should not be the only one who speaks and asks questions, which can give you an opportunity to interact with the audience.

In this way, you only need to prepare a 30-minute briefing for the 50-minute agenda, and the rest of the time should be interaction with the audience.

6. Effectively filter emails and focus on the most important information.

The first step in the correct filtering process is to look at the subject and sender of the letter first. If there is no reason to see it today, you can delete it directly.

This will delete at least 50% of messages.

The second step is to quickly browse the contents of the other party's letter. Unless the content of the letter is about the work that you must finish in the near future (for example, in two weeks), you can delete it directly.

So you can delete the other 25% letters.

Seven, the content of the email should be as concise as possible, saving writing time and increasing the chances of the other party's reply.

? Letters that are the easiest to read, understand and reply attract my attention the most.

? Is this what Johnson is doing? Pursuing simplicity? An executive's answer to the habit of using e-mail during the research plan.

You must convey the most important information with the least space and words, and it must be easier to read and save each other's time.

What should I do? You must: 1, and the content of each email is limited to about 8 to 12 sentences.

2, more than 20 words to wrap.

3. If there are more than 3 lines, they must be blank.

Eight, when communication is impossible, don't waste time trying to change.

No matter what kind of ideas or opinions you put forward, you are rejected every time.

If you really meet such a supervisor, there is no possibility of communication at all, then you don't have to waste time or spirit to make unnecessary communication or try to change.

At this time, you must make a choice: whether you can accept this working environment and do things only according to the supervisor's opinion, or prefer to have your own space.

This is a matter of choice, not good or bad.

Nine, as long as you gain trust, you can get the resources you want without repeated communication.

The boss's trust in you comes from your ability to solve problems.

So you must think from different angles: What is your boss's biggest headache? Is it impossible to finish as planned, or is it impossible to control the situation and feel uncertain about the future? Do you want employees to do more to reduce costs? When you are fighting for a budget, you should first think clearly about the problems that the boss may worry about, which is the most effective reason to convince the boss.

Moreover, don't just emphasize the needs of your own unit or department. The purpose of your budget is to help the boss solve the problem and achieve the goal.

So, your focus is on the boss's worries, not the budget figures.

When you first make a request, the most important thing is to let the boss know your proposal. The shorter the meeting time, the better, and it is best not to exceed 15 minutes.

Never ask for a budget directly at the time of the first proposal, so the success rate is usually not very high.

Your goal should be to have a second discussion.

If the boss is willing to discuss the budget again, the chances of success are usually as high as 80% or more.

Ten, pay attention to the work itself, rather than in the name of performance evaluation, in order to really have a good performance.

You only need to do two things:

1. Ask your supervisor at least once a month:? How can I try to ask some specific questions, such as: Does the boss have any comments on my schedule? I think the meeting went smoothly. Do you think there is room for improvement?

You should communicate your performance with your supervisor at any time, not just in the annual performance evaluation, so that you can know your shortcomings in advance, correct them in time, and understand the expectations of your supervisor.

2. Ask at least once a month:? Is it necessary to adjust the original work arrangement? Maybe your goal was set at the beginning of the year, or even at the end of the year before last. However, the external environment has changed, and the previously set goals must be adjusted, so you should always confirm what is the top priority goal.

Scheme 3 for improving work efficiency

Ten ways to improve work efficiency

1. Define your goal: Take a few seconds to check what you want to achieve.

See if what you are doing now can help you achieve a bigger goal.

Measure in your mind what benefits you will get from achieving this goal.

Whether your task can give you motivation to move forward.

If not, think about it. Since it can't give you the motivation to move forward, why do you take fighting for it as your primary task?

2. Clear the end time: Do you want to continue working for 30 minutes? An hour? Or three hours? If you don't know the specific time needed to finish the work, you can't make you work hard.

You need to know how long you will stick to it, so that you can concentrate more on your work and stick to it until the last moment.

3. Eliminate distractions: disconnect the network, close the door and hang up? Do not disturb? Eliminate all external factors that may interfere with your work until you can concentrate on your work.

Turn everything off. Any hints that your computer may send in the next hour or two.

4. Don't have the idea of multitasking: focus on one thing and don't do twenty or twenty things at once.

You can concentrate on an hour's work, far more than you can concentrate on 20 hours' work.

5. Brainstorm/Ten Minute Rule: Eliminate your obstacles through brainstorming training.

A little brain exercise will give you new ideas and exercise your thinking.

Or use the ten-minute rule to eliminate the ideological obstacles and temporary interference you encounter.

Let's concentrate on this for another ten minutes. Then you can decide whether to continue to finish the work.

6. Stop. Either continue to concentrate on your work or stop working completely. Don't rest while working.

Put down what you are doing for a few seconds, close your eyes and take a deep breath.

Even a minute can help you refocus and get on with your work.

7. Play some music: I personally like to play simple music at work, but I will turn it off when I feel too noisy.

Music is a good tool to help you concentrate on your work again.

But make sure all your favorite songs are in your playlist, so you don't have to change tracks often.

8. Eat some fruit and have a rest: after working for a long time, continuing to work will only make you very tired.

Put down your work and have a rest.

Eating an apple can raise your blood sugar, help you refresh yourself and make you more energetic to continue working.

9. Reward yourself afterwards: Find out what you like and tell yourself that you can get it as long as you finish that part of the work.

Don't reward yourself in advance or not reward yourself.

Every reward will help you achieve your goal.

Ignoring rewards means you can't give yourself enough motivation.

10. Discover your next step: Don't limit yourself to an infinite list of plans.

Write down the next action you want to complete on your schedule.

Try to change from logical work to creative work; Or from social work to personal work.

Because through constant change, doing different jobs can stimulate different brain regions and make your work more efficient.

Of course, there is one more thing you need to understand, and that is to change your view of your current job.

If you think you are always faced with a bunch of boring tasks, you will never get up.

Therefore, we should change our views on our current job and control our emotions.