Administrative office positions and responsibilities

1. Handling of daily administrative affairs:

1. Answer calls in a civilized manner and make relevant records, and handle or convey the contents of the calls in a timely manner. Warmly receive visitors and establish a good corporate image.

2. Document production and file management: After the document is produced, the content of the document should be communicated to the relevant departments and personnel who should be informed, and the implementation should be supervised. The basic principles of company archives management are: unified leadership, classified management; maintaining the integrity and security of archives management; and facilitating the effective use of archives by the company and society.

3. Organize regular company meetings and keep meeting minutes.

4. Daily system supervision: Increase the implementation of administrative supervision and effectively implement administrative systems and supervision.

2. Administrative management work:

1. System establishment and improvement: According to the company’s development situation, formulate rules and regulations that are in line with the company’s current situation, collect rational suggestions, and improve the enforceability of the system safety and effectiveness, and practicably improve employees' work initiative and standardization.

2. Department communication and personnel coordination: Accurately understand the company’s leadership intentions and do a good job in communicating the situation. Maintain full communication with other departments, understand the progress of various businesses as much as possible, and timely organize and feedback information to company leaders to effectively assist superiors in their work. (3) Performance appraisal: Comprehensively understand and evaluate employee work performance, discover outstanding talents, and improve the company's work efficiency. The principle of assessment is to comprehensively evaluate employees' work performance through assessment, so that employees can understand the relationship between their work performance and their remuneration and treatment, and gain the motivation to work hard and improve their work.

3. External communication:

1. Communication with government functional departments: As a window for communication between the company and functional departments, we should establish a sincere and trusting relationship with government departments with enthusiasm , Correct your position and handle it flexibly.

2. Partner (customer) communication: It is necessary to understand business-related matters from multiple parties, accurately understand the other party's intentions, help with effective communication and delivery, and put the company's interests first when handling problems.

3. Maintain friendly relationships with partners (customers): On holidays or anniversaries of great significance, give timely tributes with gifts or greeting cards.

4. Do a good job in corporate culture construction: determine the company's corporate culture connotation, unify the company logo, create publicity slogans, organize employee activities and distribute holiday welfare materials.

5. Outreach work: Carry out annual inspections of licenses and qualifications, and assist in handling relevant external affairs.

6. Do a good job in the procurement, management and distribution of administrative logistics materials and control office costs. 7. Emergency transaction handling.

Reference material Baidu Encyclopedia - Office Administration