Conference reception process and etiquette

The conference reception process includes: determining the reception work according to the conference marketing scale, timely and accurately issuing the conference notice, selecting the venue, arranging the venue, and preparing the conference materials.

1, determine the reception work according to the conference marketing scale.

Conference marketing is generally divided into popular science lectures, popular science societies and old customers' appreciation meetings. No matter what form of conference marketing is adopted, it must be carefully received to make customers feel at home. Usually, a main leader directly grasps the preparation work of the meeting, sets up a meeting group, conducts special research and arranges the work related to meeting reception, and clarifies the responsibilities of various departments.

2. Distribute the meeting notice timely and accurately.

The meeting notice must specify the meeting time, meeting theme and participants. The notice of the meeting should be sent out in advance so that the participants can be prepared. According to the content of the meeting and the scope of participants, the notice of the meeting can be posted, mailed and telephoned. Participants should be clearly informed of the route to arrive.

Step 3 choose a venue

When choosing a venue, the number of participants should be considered first. Why don't you arrange a suitable and spacious place? Consideration should also be given to whether the venue is convenient for participants; Whether the facilities in the venue are in good condition; Whether there is noise in the venue; Whether the lighting and air conditioning equipment of the site are in good condition.

4, the venue layout

Colored flags, hanging flowers and colored lights can be inserted in front of the door, large banners or inflatable balloons with congratulatory slogans can be hung in the air, and flower baskets can be placed next to the venue. According to the content of the meeting, hang banners at the venue. Welcome and celebration signs are posted at the door. Appropriate potted flowers can be placed in the venue. The cups and drinks placed on the table should be cleaned and placed in a beautiful and unified way.

Step 5 Prepare meeting materials

The necessary information about the meeting agenda should be prepared by the meeting group. Materials should be neatly bound. If there is a lot of information, it should be packaged in an information package.

Meeting reception etiquette

1, modifying

Men's beards should be trimmed neatly, and their hair should not cover their foreheads, ears on both sides and collars afterwards. Female employees go to work with light makeup and elegant decoration, which is consistent with their age and status. You can't make up in public during work hours. Pay attention to public health. Don't eat food with pungent smell before going to work to avoid bad breath.

Step 2 dress

All employees wear company suits and work clothes, men wear blue shirts and work clothes, and women wear white shirts and work clothes. Clothes should be intact, free from stains, complete with buttons, and without missing or wrong buttons. Wear tie and leather shoes, put nothing in the upper pocket, put less things in the trouser pocket, and don't pull the cuffs and trouser legs.