This situation shows how to write a template.

The writing methods of situation statement include: factual statement, concise content, timeline, cause analysis and conclusion summary.

1. Fact statement: First, the fact statement should objectively and accurately state the facts of the event, including background information, time, place and relevant participants. Avoid subjective evaluation and personal feelings.

2. Concise content: the description of the situation should be concise and focused, avoiding nonsense and lengthy narration, so that readers can quickly understand the core points of the incident.

3. Timeline: Organize and present relevant facts and details according to the time sequence of events, so that readers can clearly understand the development process of events.

4. Cause analysis: analyze and explain the cause of the incident and provide possible explanations or solutions. This helps readers to understand the situation and provide basis for subsequent processing and decision-making.

5. Conclusion: At the end of the description, summarize the whole situation, summarize the key information and points, and emphasize the basic evaluation or suggestion of the incident.

Fan Wen:

Dear Leader: I am writing this letter to explain to you a recent incident. The following is the description of the incident: The incident took place on July 5, 2023 at the office on the third floor of the company headquarters building. A fire broke out at about 2 pm that day.

According to eyewitness's description, the cause of the fire seems to be caused by a computer failure, which quickly spread to nearby filing cabinets and desks. Immediately, the employee immediately started the emergency evacuation procedure and alerted the fire department. Employees leave the office in an orderly manner according to the pre-established escape plan, and there are no casualties. The fire department rushed to the scene quickly to control the fire and prevent it from expanding further.

After the fire broke out, we organized an on-site investigation to determine the specific losses and the cause of the fire. The preliminary investigation results show that the fire was caused by a short circuit caused by a computer fault. We have started to repair the computer fault and conducted a comprehensive inspection of the electrical equipment in the office to prevent similar accidents from happening again.

The fire damaged some desks, filing cabinets and some office equipment. We have taken necessary measures, including reminding employees to pay attention to electricity safety and strengthening the placement and maintenance of fire extinguishers to ensure the personal safety of employees and the protection of company property.

Based on the above situation, we suggest to further carry out safety training and drills to improve the fire emergency ability of employees, and to improve the fire emergency plan as the focus of the next stage of safety work. Please pay attention to this incident and guide us to do a good job in follow-up treatment and prevention. Thank you for your support and cooperation.