Request the format of all application papers

Commonly used writing formats for practical writing

1. Writing format of "notice"

Function of notification:

Notification is suitable for forwarding to subordinates Official documents from the agency, forwarding official documents from superior agencies and agencies not affiliated with them. Communicate matters that require lower-level agencies to handle and require relevant units to be informed or implemented, and appoint and remove personnel. The two main types of notices introduced here are indicative notices and informative notices.

How to write the notice:

(1) Title:

Type of text of the issuing agency, such as: "XX Province's Notice on Further Improving the Production and Marketing of Urban Vegetables "Notice";

Type of subject matter, such as: "Notice on convening a meeting on archives work in provincial universities".

(2) Text:

The text generally consists of three parts.

The first part is an overall summary of the notice. According to the needs of the specific notice, the background, reasons, and policies and documents on which it is based should be explained clearly, that is, why the notice should be issued. notify. Then the second part is introduced with the transitional language "The relevant matters are now notified as follows";

The second part is to state the notification matters, including specific requirements and arrangements. This part of the writing can be in the form of clauses to make it clear and organized. If you need to make a request, the content of the request should reach the corresponding height according to the issuing unit.

The third part is the requirements and hopes for the notification-receiving unit. This part usually takes the form of "I hereby notify you and hope... to implement it seriously", or you can directly conclude with "I hereby notify you".

(3) If there are attachments such as documents and charts, a line should be left after the text, and the names of the files should be stated in the order of the attached files.

(4) Signing:

Write the name of the agency that issued the notice in the lower right corner after the text. If the name of the issuing agency has been indicated in the title, this can be omit.

(5) Date: Write the year, month, and day when this notice was issued below the signature

2. The writing format of "Request for Instructions"

Function of requesting instructions:

It is a requesting upward text used when requesting instructions and approval from superior authorities. The main purpose of writing the document is to request clear and timely instructions and approval from superior authorities on relevant matters, problems, etc., so as to facilitate handling, resolution, and work.

How to write a request for instructions:

(1) Title:

Type of the document issued by the agency, such as "Request for Instructions from the Ministry of ** on Application for Funds";

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Type of subject matter, such as "Request for Instructions on Cleaning up and Rectifying Social Groups"

(2) Text:

The first part, state the reason, background and basis for the request for instructions and reasons. This is the focus of the writing. Whether the issues and matters requested for instructions can be approved by superiors largely depends on whether the reasons for requesting instructions are sufficient and persuasive. Therefore, the writing of this part should try to highlight the importance and necessity of the requested matters and questions.

In the second part, state the content of the request, that is, the matters and issues requested. This part of the writing must be specific, clear, and self-explanatory.

Finally, it concludes with "If the above request for instructions is correct or not, please approve it" and "If it is appropriate, please approve it". Generally speaking, "please approve" is used for requests for review, and "please approve" or "please approve" is used for requests for accuracy.

According to needs, the order of the first and second parts above can also be reversed, that is, write down the matters requested for instructions first, and then state the reasons and basis for the request.

(3) If there are attachments such as documents and charts, a line should be left after the main text, and the names of the files should be stated in the order of the attached files.

(4) Signing:

Write the name of the agency requesting the unit in the lower right corner after the text. If the name of the agency has been indicated in the title, this can be omitted.

(5) Date: Write the year, month and day when this notice is issued below the signature.

(6) The format of request for instructions is different from other formats in that after the signature and date, the contact person and contact information of the requesting unit should be indicated in parentheses.

3. "Report" writing format

Function of report:

Suitable for reporting work to superiors, reflecting situations, and responding to inquiries from superior authorities. The types of reports mainly include comprehensive work reports, situation reports, response reports, etc. Work reports are mainly used to report the progress of work; situation reports are used to introduce experiences and raise questions; reply reports are used to respond to inquiries from superiors or submit (report) some objects.

How to write the report:

(1) Comprehensive work report: Its structure mainly includes an overview of the work situation, main achievements, experience or major progress, experiences, existing problems and future efforts direction.

The first method of writing this type of report is single-item classification writing. Write down all aspects of the report one by one. Each item should be divided into a separate paragraph. You can add serial numbers or subtitles as needed. The second is comprehensive classification writing. That is, after synthesizing all the content, write an overview of the situation, achievements and experiences, lessons learned, opinions and measures.

When writing a comprehensive report, it is necessary to be detailed and appropriate, and the achievements, experiences, and lessons learned must be written thoroughly and in depth, and the rest should be omitted; it must be a combination of points and aspects, with clear priorities, and both The overall situation, but also the key points should be explained in detail, so as to leave an overall impression and grasp the key points at the same time.

(2) Situation report: The text structure of this type of report is situation, problem and plan. First, write down the process, causes, results, nature, etc. of the matter; secondly, write down the exposed problems, management flaws, omissions in the work, etc.; finally, write down specific handling opinions and brief suggestions.

(3) Reply report: The content of this type of report must be targeted, truthfully present the questions, and cannot answer questions that are not asked. Generally, the document should be quoted at the beginning, and then the relevant content should be reported according to the requirements. The closing sentence is usually "reported specifically."

4. The writing format of "speech"

1. The meaning and characteristics of speech scripts

Speech scripts can be divided into broad and narrow senses. In a broad sense, speech scripts are manuscripts for people to speak on specific occasions; in a narrow sense, speech scripts are generally referred to as leadership speech manuscripts, which are manuscripts of propaganda, instructions, and summary speeches delivered by leaders at all levels at various meetings. It is one of the important styles of applied writing research

The speech script has the following characteristics:

(1) Pertinence of the content

The content of the speech script is determined by the meeting Determined by the topic and the identity of the speaker. Therefore, before writing a speech, you must understand the theme, nature, and issues of the meeting, the occasion and background of the speech, the leader's instructions and requirements, the identity, background, psychological needs, and acceptance habits of the audience, etc.

(2) Length regulations

There is a time limit for speeches, so there must be specific requirements for the length of the speech, and you cannot make a long speech regardless of the specific situation. Generally speaking, speeches at meetings such as commendations, announcements, celebrations, etc. should not be too long to avoid overwhelming the guest.

(3) Appropriateness of language

In order to facilitate the speaker's expression and the audience's understanding and acceptance, the language of the speech must be accurate and concise, but also popular and vivid. In addition, since the speech is on-site, the atmosphere and occasion of the scene must be considered and grasped in advance when writing the leadership speech.

(4) Intellectual nature of drafting

In order to improve administrative efficiency, leadership speeches are often ghostwritten by secretaries, and then reviewed by the leadership for adoption. Some departments also set up a drafting group. Leaders generally have to clearly explain the purpose, background, writing requirements, etc. of the writing to the drafting group. The drafting group then divides the work and collaborates to write the article collectively, and repeatedly discuss, revise, and edit the article during the drafting process. After several revisions of the draft, it was submitted to the leadership for use.

2. Types of speech scripts

According to the different content of the meeting, speech scripts can be divided into speech scripts for work meetings, speech scripts for celebration and commemoration meetings, and speech scripts for commendation meetings. , this section mainly discusses the following two common leadership speech drafts.

(1) Speeches for work meetings

This type of speech is delivered by leaders at various meetings to review the previous stage of work, including achievements, experience, shortcomings, etc. Summary. A speech draft that researches and deploys the work goals, tasks, priorities, measures, etc. for the next stage. The speech draft for this type of meeting requires a clear attitude, clear purpose, single content, clear hierarchy, strict logic, firm tone, strong pertinence, strong appeal, conciseness and clarity.

(2) Speeches for celebrations and commemorative meetings

This type of speech is delivered by leaders at commemorative meetings to commemorate a certain historical event, historical figure or major celebration. Speech transcript. This type of speech not only affirms and praises the significance of historical events and the great achievements of historical figures, but also is based on the present and faces the future. Reveal its practical significance and put forward specific requirements for inheriting the glorious tradition and carrying forward the revolutionary spirit.

3. Components of a speech script

A speech script generally consists of two parts: title and body

1. Title. There are two types of titles for speeches: one generally consists of the speaker's name, position, reason and genre, such as "Speech by Governor ××× at the Provincial Education Work Conference" ;The other is composed of a main title and subtitle. The main title is generally used to summarize the gist or main content of the speech, and the subtitle has the same form as the first one. For example, "Further Study and Carry forward the Spirit of Lu Xun—Speech at the 110th Anniversary of Lu Xun's Birth".

2. Text. The text of the speech consists of three parts: the beginning, the main body, and the end.

(1) The beginning. First, determine the appropriate title according to the situation of the participants and the nature of the meeting, such as "comrades", "experts and scholars", etc., which must be solemn, serious and appropriate; then use extremely concise words to summarize what is to be said and explain The reason for the speech or the key points of the speech; then turn to the main text of the speech.

(2) Main part. According to the content of the meeting and the purpose of the speech, you can focus on how to understand the documents, instructions, and the spirit of the meeting; you can put forward several suggestions for doing a good job by analyzing the situation and clarifying the tasks; you can put forward suggestions for implementing the instructions from superiors based on the situation of your unit. Opinions; you can make supplementary speeches to the previous speeches of other leaders; you can also focus on the central topic of the meeting and talk about some opinions based on your own work, etc.

(3) Ending part. The end is used to summarize the entire article, echo the beginning, issue a call, or solicit opinions or suggestions on the content of the speech, etc.

4. Speech scripts and speech scripts

When speech scripts and speech scripts are not used as official documents, they can be used interchangeably. Once they are used as official documents, they should be used strictly differently. Speeches generally reflect the opinions of the organizer or superior leaders, and are based on the overall situation, and have certain principles, policies, and authoritativeness; speeches generally reflect the opinions of the participants' peers or subordinate leaders, and are based on one's own reality, speak freely, and have a certain degree of authority. pragmatism and flexibility. For example, "Speech at a certain meeting" and "Speech at a certain meeting" may have the same content, but in actual use, pay attention to whether to choose "Speech" or "Speech" for the title.