How to promote the informatization construction of small and medium-sized enterprises

Compared with large enterprises, the information construction of small and medium-sized enterprises has been progressing slowly. When an enterprise rapidly develops to a certain scale, some contradictions or management imbalances will inevitably occur in the original organizational structure. From then on, it will also need to enter a deeper level of scientific and standardized management. How to quickly launch ERP (enterprise resource planning) software without affecting the company's business has become one of the ERP hot spots that CIOs of small and medium-sized enterprises pay attention to.

Some ERP implementations take 1 year, and some require 2 to 3 years. For enterprises, it has been very difficult to start an ERP project in 3 years, and the business will be greatly affected. Especially for small and medium-sized enterprises, they need to have the characteristics of rapid improvement, and ERP itself has many functional modules. If Without a unified timetable, the project will be delayed longer and longer, leading to the ultimate failure of the entire ERP project.

So, how to speed up enterprise information software projects and apply them in enterprises as soon as possible is a matter of special concern to many enterprises, especially small and medium-sized enterprises. When the author's company is promoting the ERP project, as the leader of the financial implementation team, the author has fully discussed with the implementation consultants, interviewed many brother units that have been implemented online and companies with successful implementations, and summarized several experiences and lessons. Here is a summary. Summarize.

First, the enterprise information project is a "top project".

The "Top Leader Project" requires company leaders, especially top leaders, to attach great importance to it and participate in important plans and important stage discussions during the implementation of information projects; High attention can allow employees at all levels of the company to fully pay attention to and participate in information construction. At the same time, department leaders must personally participate in the information construction process, formulate ERP implementation plans, determine business processes, and ensure that the design of ERP meets the various needs of enterprise management.

Second, choose ERP software suitable for the enterprise.

Third, choose the right consulting company.

There are a number of implementers of all major well-known ERP software. Choosing a suitable consulting company can help companies quickly and orderly realize enterprise informatization. The key point is to assess the length of time the consulting company has existed. The consulting company has Implemented projects and successful cases of companies similar to the company, the composition of the project team members and the experience of the project team members that the consulting company has committed to the company's implementation, especially the project managers assigned by the consulting company to the company's implementation projects, play a decisive role in the process control of the entire project status, you can require the consultant company to dispatch on-site implementation personnel to ensure stability.

Fourth, form an elite team.

ERP implementation is a turnkey project. The final maintenance of the ERP needs to be undertaken by the members of the enterprise ERP project team after the consultant company personnel have withdrawn. At the same time, the project implementation plan is mainly carried out by the enterprise ERP project team. Members discuss solutions suitable for the enterprise with implementation consultants. Therefore, members of the enterprise ERP project team are required to fully understand the current status of enterprise management and the enterprise's various management needs, and be able to grasp the details of the plan on behalf of the leaders of each department of the enterprise. Elite backbones from each department need to be organized. Serve as a project team member.

Fifth, cut your feet to fit the shoes and quickly determine the plan.

The established ERP software basically covers various business situations of enterprise management, but there may be certain conflicts with the current management status of the enterprise. This requires enterprise managers to change their management thinking, cut their feet to suit their needs, and actively adapt to ERP. Software processing methods. At the same time, when determining the plan, the architectural plan should be fully discussed and carefully considered before finalization. For other modifiable plans, a business processing method can be determined first, and subsequent adjustments can be considered based on enterprise management needs. Understand the system by simulating business situations and understand the system. Each business situation is quickly finalized, and the adjustment plans that need to be applied after changes in various business situations are determined to ensure the integrity and flexibility of the plan. When determining the solution, we should also consider using ERP standard functions as much as possible to simplify the way of handling business situations and reduce customized development.

Sixth, strengthen various trainings on ERP implementation.

There are various trainings during the ERP implementation process, including ERP concept training, ERP function training, development tool training, DBA training, ERP setup training, end-user operation training, etc.

The amount of computer-based training required in various types of training should be sufficient to ensure that after the implementation of the enterprise project, end users can effectively use the system and avoid system errors caused by human errors during use; key users can assume the subsequent development of the ERP project and maintenance work to ensure the smooth operation of the ERP system.

Seventh, establish an effective incentive mechanism.

The ERP project requires a certain amount of investment from the enterprise. In addition to the investment in enterprise hardware, software, and implementation costs, it also requires a certain proportion of investment in the project team members, establishing and improving the project reward and punishment mechanism, and determining the The stage target reward and punishment method motivates the project team from both spiritual and material aspects, encourages the promotion and use of project team members after the project is implemented and goes online, and ensures that project team members fully and efficiently participate in the implementation work.

Eighth, establish enterprise-level information standards.

The effect of ERP project implementation is ultimately reflected in the timeliness and accuracy of decision-making data. Only timely and accurate data can help business leaders make decisions. Wrong data will mislead business leaders’ decision-making. In the enterprise project implementation team, a separate enterprise-level information standards team needs to be established to collect and organize various basic ERP data, including subjects, suppliers, customers, fixed assets, materials, etc., and to unify the format and content of all types of data. . When collecting data, determine the data format and content in advance according to the needs of the plan, prepare various data in advance, and import the data into the system in various test environments, which will help to verify the standardization and accuracy of data collection. Before the ERP system is officially launched, all static and dynamic data will be entered into the system for verification in advance, and new data will be continuously added during subsequent implementation to ensure that data collection proceeds steadily and orderly when the ERP system is launched.

Ninth, allow work to be carried out in parallel during the implementation phase.

During the ERP implementation process, the project manager will decompose the implementation cycle into different stages according to the requirements of the enterprise. However, each stage is not entirely serial work. The work of each stage can be reasonably arranged, and the Advance the development of subsequent tasks when the tasks are met. For example, user solution discussion, system testing and functional training are carried out in parallel. In this way, the project team can more easily understand the system operation and future solution content intuitively. At the same time, the data collection and organization work begins at the early stage of the project, and user collection and organization is arranged to continuously standardize the data. format and content.

Tenth, make full use of new technologies.

During the project implementation process, you can consider making full use of new technologies, including G3 and mobile phone SMS interconnection, etc., to help business leaders adapt to system functions faster and ensure that the ERP system is applied to all employees in the enterprise.

Eleventh, consider the online and promotion model.

When enterprises have many implementation units and implementation locations, they need to consider the online and promotion model. First of all, it is necessary to ensure centralized and unified management of personnel, and at the same time, units covering the company's key business situations will be used as pilots. However, when discussing the plan, personnel from the promotion unit will be fully mobilized to participate in the discussion to ensure the applicability of the plan to all member units of the company. Going online in batches will help the rapid implementation of enterprise informatization and ensure the orderly advancement of the ERP system.

Twelfth, establish standards for enterprise information network security construction.

Enterprise informatization brings all aspects of the enterprise, including human, financial and material, into the scope of system management. Information security is more important. Enterprises need to establish enterprise information network security construction standards during the ERP construction process to ensure the normal operation of the ERP system. run.

In short, in the process of implementing ERP in small and medium-sized enterprises, in order to quickly realize enterprise informatization, in addition to the attention of senior leaders, the personal participation of department leaders, the selection of appropriate consulting companies, and the formation of elite teams, enterprises also need to During the implementation process, the plan is quickly determined, various ERP trainings are strengthened, an effective incentive mechanism is established, an information standard team is established to uniformly maintain and clean data, the work is carried out in parallel during the implementation stage, new technologies are fully utilized, online and promotion models are considered, and corporate information is established Network security construction standards.