How to write a thank you letter format

How to write a thank you letter format

Some people may still be unfamiliar with thank you letters. Even if they have written them in school composition classes, they have probably forgotten about them. My memory of the format of the thank you letter is probably also vague. A thank-you letter is a letter to thank others after receiving help, support or concern from someone or a certain unit. It is a kind of applied style and is a ceremonial document. It is mostly used in many non-agreement contracts in business activities. It is a an indispensable public relations tool. The writing format is epistolary. The writing should be short, about 200 words in Chinese.

Thank you letter format

1. Title of thank you letter

In the middle of the first line, write "Thank you" in a larger font. Letter? Three words. If you are writing to an individual, you don’t need to write these three words. Some people also add an attributive in front of "thank you letter" to explain what the thank you letter is for and to whom it is written.

2. The beginning and title of the thank you letter

In the top box of the second line, write the name of the other party’s unit or individual. Appropriate titles can be added after the name, such as "comrade", "master", "sir", etc. , use a colon after the title. If there are many people to thank you for, you can mention them in the middle of the text.

3. Text of the thank you letter

Leave two blank spaces on the third line to write the text. In this part, you should clearly write down what good things the other party did at what time, where, and for what reasons, what support and help they had for you or your unit, and what good results and effects the things had. You should also write down clearly what good ideas, good moral character, and good style the other party expresses. Finally, express your or your unit’s attitude and determination to learn from the other party.

4. At the end of the thank you letter

After the main text is written, start a new line with two blank spaces (it can also be followed by the main text) and write "Sincerely", and change the top space of the line and write "Salute" ?.

5. Signature and date of the thank you letter

Finally, change a line and sign the name of the unit or individual on the right half. Write the date the letter was sent below your signature.

Notes on the format of thank you letters

1. The writing format of thank you letters is epistolary.

2. The writing should be short, about 200 words in Chinese.

3. Describe the other party’s help to you or your unit. Be sure to describe the person, time, place, reason, result and the process of the incident clearly to facilitate organizational understanding and mass learning.

4. The letter should be filled with gratitude. In the process of describing the facts, in addition to highlighting the other party's good thoughts and expressing gratitude, the writing should always be full of emotion. The emotion should be sincere and warm, so that everyone who sees the letter will be affected.

5. Words of gratitude should be written appropriately and should be in line with the identity of the person being thanked and the person thanking. The words of thanks should be consistent with the customs of business dealings, and the tone should not be too condescending.

6. The thank-you letter should mainly state the facts, and do not make irrelevant comments.

7. It has many similarities with a letter of praise. The difference is that a thank-you letter also means a letter of praise, but the focus is on gratitude. ;