How to speed up the approval process in office automation system

OA system greatly shortens the cycle of enterprise process approval, but some people think that after OA system approval, paper documents will be cancelled, invisible and intangible. Will this cause the approver to miss the timely approval, thus further delaying the approval time? They will ask: can the approver see the documents that need to be approved by himself in time? What if the approver doesn't see the documents that need to be approved by himself in time, or forgets to approve them? The approver has not logged into OA system for a long time. How to remind him to approve the documents? It is normal to have these questions, and these problems are indeed problems that OA system should solve. For this reason, Huatian Electric Power OA system provides a variety of reminders for the approver, such as message reminder, SMS reminder and email reminder. 2. Reliable In Huatian Electric Power OA system, when the approver receives a new approval document or fails to approve it in time, he can receive a message reminder automatically sent by the system, including desktop pop-up, desktop pending, desktop SMS, waiting for my approval menu, etc. So what if the approver doesn't log in to OA system? Administrators can choose email or SMS to remind and urge. For the to-do reminder mechanism of OA system, please refer to the article "Comprehensive reminder, see the reminder mechanism of collaborative OA system". So what if the approver doesn't log in to the email and read the text message? At this time, in fact, all technical means have failed, even if there is advanced reminder technology, I am afraid it will be covered up by various excuses. This is not a technical problem, but a management problem. To this end, some enterprises standardize the time limit for approval into rules and regulations, requiring approvers to check the backlog in time. If it cannot be approved in time, it needs to be handled accordingly. In fact, many enterprises have listed the efficiency of examination and approval as an assessment index. The following figure shows the setting interface and display interface of approval reminder in Huatian Power OA system: 3. The pot in the story meeting room is broken. The reason is that Zhao Huawei, the general manager, said that some employees told him recently that the applications sent out were often stuck in the manager's office and could not be approved in time, which often affected work efficiency. Managers have expressed their grievances, some say they are often with customers, some say they are often in the workshop, and some say that the approval documents are not so urgent, so it is better to save a batch and approve them together ... In short, each has its own reasons. Jiang Cheng, manager of information department, is very uncomfortable sitting in a chair. He knows that no matter what the reason, OA is not used well, and he has an unshirkable responsibility. Jiang Cheng straightened up and said in a dry voice, "There are three ways to remind the approval documents in our OA system: internal reminder, SMS reminder and email reminder. Leaders who work in the company had better log in to OA system every day, and you can see the pop-up prompt on the home page, and all the things to be approved can also be seen in' Wait for my approval'. I suggest you don't save it and approve the documents in time. For leaders who are often out of the office, we can remind them by SMS, we can remind the approver directly, and we can also remind the form monitor and the applicant at the same time. They will urge them to do it, but we haven't started the SMS function yet. Do you want to open it now? " Zhao Huawei knows that this problem is essentially a management and habit problem, not a technical problem. He said: "All the managers here decide the execution of the company. If you delay, the whole company will delay. It's terrible. Turn on the SMS function to remind managers who often go out with SMS. From now on, these documents must be approved in time. Under normal circumstances, the first thing to go to work is to log in to the OA system in advance, and there is no time for approval at noon in the morning and no time for approval at noon in the evening. "