What if the company calls a meeting of all employees and asks you to send a notice?

If the general manager asks the secretary to arrange a meeting at nine o'clock the next morning. Different secretaries have different approaches. The following are the practices of senior secretaries for reference only:

1. According to the practice upstairs, after the notification is sent by SMS or email, call the participants to confirm, so as to ensure that everyone is notified in time.

2. Remind participants to attend the meeting 30 minutes before the meeting the next day.

3. Prepare related meeting supplies. The day before, in order to test whether the projection, computer and other tools that may be used are working properly. And posted a note on the door of the conference room: When will this conference room meet tomorrow?

4. After issuing the notice, implementing it to people, pre-meeting notice and equipment test, first of all, what is the nature of this meeting? What is the president's topic? Then send the information related to this topic to the participants for reference to improve the efficiency of the meeting.

5. Make detailed meeting minutes during the meeting (if allowed, make recording backup).

6. Send the minutes-in addition to the previous preparation, arrange the meeting minutes (recording) to the general manager after the meeting. Then ask the general manager whether to send it to the people attending the meeting or others.

7. Responsibility-The tasks determined at the meeting will be implemented to the relevant responsible persons one by one, and then confirmed by all parties to form a written memorandum. One for the general manager and one for both parties. And regularly track the completion of various tasks and report to the general manager in time.

8. Process-Make the above process into a standard "meeting" process, so that any secretary can make the result of meeting service into nine segments according to this process, and form a meeting service system that does not depend on anyone!

At the above different levels, according to your own situation, see which step to take. I hope I can help you!