How to do a good job in bidding

1. Preparation work before bidding

1. The most important thing to do well before bidding is to understand who is recruiting, how to recruit, who will invest and what to invest. It is necessary to be well aware of and carefully understand the bidding documents, follow the bidding process closely, pay attention to every link, pay attention to information collection, and work according to the bidding process depending on the bidding entity.

2. Be well prepared. Personnel participating in bidding must fully realize that personal responsibilities are closely related to the interests of the company, and whether the choices they make are correct or not will affect the company's equipment, project quality, costs, etc. great. We must fully realize the seriousness of the bidding work and strictly follow the regulations, processes and procedures. Participants at all levels, especially non-professionals, must play their due role fully. It is necessary to have a detailed and comprehensive understanding of the qualifications, capabilities, product quality, reputation, etc. of the bidding manufacturers to ensure that the selected manufacturers are representative. Clarify the content and requirements of the bidding in advance, make preparations in all aspects, and achieve mutual trust between the manufacturer and the bidding unit. If you need to communicate with other units or branches, please contact them in time.

3. Communication should be smooth, and internal notice should be given in advance so that members of the bidding team can promptly understand the requirements, content, standards, etc. of the bidding; the bidder's information must be ensured that team members can see and Be familiar with it, and ensure that bid evaluators have a reasonable division of labor before each bid evaluation, and summarize and check relevant content.

4. Complete the bidding document and standardize the bidding text. The content of the bidding document must be detailed and the key contents must be clearly listed, such as the total project amount, the total equipment demand, and the international and domestic standards that the equipment must meet. Quality assurance measures, payment requirements, bid evaluation standards, etc. shall be unified in content and standards, making it operable for bidders and making it easier for bidding personnel to carry out their work.

5. The composition of the project bidding committee and the capabilities of the bidding team should be improved. The bidding committee should be composed of experts from engineering, business, foreign exchange, law and other relevant fields, and be responsible for solving problems encountered in project bidding. various issues and provide specific guidance on the bidding work. Professionals should train non-professionals in communication expertise so that they can understand the necessary professional knowledge; legal personnel should train professionals in laws, regulations, and processes, and finance and audit personnel should train professionals in financial regulations. Training in other aspects can ensure that professionals and non-professionals can complement each other and improve their abilities and levels at the same time.

II. Bidding stage

1. Publication of bidding announcement. Before bidding, the bidding announcement should be published in influential newspapers and periodicals at home and abroad. It includes two parts: tender notice and tender advertisement. The bidding notice refers to the written notice sent to the relevant departments of each country that have established diplomatic and commercial relations with the host country and are related to the project. Tender advertisements refer to tender advertisements published in influential newspapers and periodicals at home and abroad. The content of the notice and advertisement should include: project name, project location, project content overview, project scope, date, address and deadline for requesting bidding documents, bidding conditions, price and consulting unit on related matters, etc.

2. Pre-qualification. Pre-qualification refers to the pre-examination of the financial status, technical capabilities, credit and other aspects of the bidders who are willing to undertake the bidding project. The purpose is to select bidders with real contracting capabilities. This is to prevent some manufacturers that do not meet the requirements from bidding, causing unnecessary workload and difficulty.

3. Establish the bid base. After the bidding committee publishes the bidding advertisement, it should prepare the contract price and determine the price level of the contract through the project budget. It is also called the "bid base" and is the trump card held by the bidding committee. Absolutely confidential.

4. Public bidding. Public bidding refers to the bidding process in which the bidding committee notifies bidders who have obtained the bidding qualifications or publishes advertisements to inform bidders to request or purchase bidding documents and invite them to come and bid.

5. Bid opening. Bid opening means that the bidding committee will open all the bidding documents received before the deadline on the stipulated date, time and place in the presence of all bidders or their representatives. The bidding documents are sealed and the bidding conditions of each bidder are publicly read out so that all bidders can understand each bidder's price. This procedure is called the bid opening. The bidding process should be "three openings" and "three not openings", that is, the bidding will be opened if the preparations are completed, but not if the work is not done well; the bidding will be opened when all the bidding personnel are present, and the bidding will not be opened if the supervisors are not present; the bidding will be opened if the supervisors are present, and the bidding will not be opened if they are not present.

6. Bid evaluation and bid award. After the bid opening, it will enter the bid evaluation stage.

The bidding committee compiles a list of the bid documents and other conditions one by one, selects the four or five bid documents with the lowest prices, and reviews, identifies, and compares them until the winning bidder is decided. This stage is carried out under confidential conditions. of.

In the bid evaluation process, we must achieve "four more" and "one less", that is, look more, listen more, ask more, remember more, and discuss less. Read more, which means to carefully read the bidding documents and information, and have a deeper understanding of the situation of the bidding unit; Listen more, which means to listen more to other members' speeches and inquiries, so that you have a clear idea; Ask more, which means you will know more about the things that are unclear. Ask to get more information; memorize more, which means recording the key content so that you can have a basis for voting; discuss less, which means making less comments to avoid affecting other people's opinions. When opening bids and evaluating bids, the questions asked should be consistent and the scoring should be fair and reasonable.

When evaluating bids, the bid evaluation criteria must be carried out item by item, and the reasons for selection or non-selection must be sufficient. In addition, the bidding personnel must compile necessary forms when evaluating bids, and the opinions of specific personnel must be recorded and archived. The bid award is based on the bid evaluation report and its recommendations. The bidding committee determines the winning bidder and issues a bid winning notice to the winning bidder. Generally, those who do not win the bid may not be notified, or the XX contractor may simply be notified of the winning bid. That’s it.

3. Late stage of bidding

1. Sign the contract. After receiving the formal "Notice of Winning the Bid", the winning bidder shall sign the contract with the project owner within the specified time. contract. The contract is first drafted by one party, negotiated on the basis of the draft, and signed after reaching a consensus and understanding.

2. Handle the quality, price and relationship with previous cooperative manufacturers. Handle the relationship between quality, price, service and construction period, so that the selected manufacturer can meet the requirements of the tenderer to the greatest extent. We must also handle the relationship with the original cooperative manufacturers. The tenderer is familiar with the quality and service levels of manufacturers that it has cooperated with in the past, which is its competitive advantage. However, these manufacturers cannot increase their prices because of this. Being re-selected due to high prices will encourage their awareness of advantages, which will be detrimental to future bidding. Therefore, for new manufacturers with slightly lower prices and guaranteed service and quality, they can be gradually introduced in batches to introduce competition.

3. Do a good job of statistical analysis of past tenders and tenders. You should make price and quality predictions through the summary and statistics of past tender results, and prepare a minimum bid if necessary. You cannot bid more, the higher the service and price, the greater the cost. Through statistics and analysis, you must accumulate experience, and in future bidding, what kind of manufacturers can bid for what kind of products, what kind of products are in what price ranges Be reasonable and know it well.

IV. Regarding inspection and confidentiality in bidding work

1. Strengthen the supervision and inspection mechanism of bidding work and give full play to the role of non-professionals, including legal, financial and audit personnel It must be checked at all levels; in all aspects of bidding, disciplinary inspection and supervision personnel must participate in supervision throughout the process; in voting statistics, one person must count and one person must verify. In addition, bidding personnel must sign a letter of responsibility for performing honest and diligent work to nip problems in the bud.

2. Do a good job in keeping the bidding confidential. During the bidding and procurement process, there is a lot of information that needs to be kept confidential for a certain period of time or even for a long time, including the list of potential bidding suppliers, the list of members of the bid evaluation committee, Bid base, supplier’s trade secrets, etc. If the confidentiality work is not done properly, it will inevitably affect the fairness of the bidding and procurement results.

For more bidding information, please log in to the Biti Bidding Network to view!