What is the procedure for retrieving personal files?

(1) unit extraction. There should be a letter of introduction issued by the unit and the identity certificate of the staff to handle it.

(2) I extract it. 1. The file transfer letter is issued by a unit with file management qualification. 2. Archivist's labor contract. 3. Or employment filing. 4. Social security certificate.

(3) Entrusting others to extract. 1. Filing (adjustment) letter issued by the client unit. 2. Power of attorney of the client. 3. The original or photocopy of the client's ID card and the original and photocopy of the agent's ID card.

Second, fill in the information.

Register personal information and file destination information in the file bag as required.

Third, document handover.

The staff will check the sealing of the files, seal the unsealed or damaged files, stamp them, and then hand them over to the people who come to handle them.

Precautions for selecting files:

1. Please check your personal file again on the spot after it is handed over. If you find that they are still unopened or damaged, please report them to the staff immediately for handling. After they left, the archives became irresponsible.

2. Sealed files shall not be opened or altered without permission, otherwise all consequences will be at your own risk.

3. Please hand over the selected files to the required units for safekeeping in time.

Letter of Transfer of Personnel Archives Business issued by the receiving unit of archives work (with personnel management authority) or personnel agency such as talent center and employment center. A personal file is a record of your experiences as an adult (after graduating from high school). What you need for employment, going abroad, changing jobs, unemployment, re-employment and even retirement are all indispensable personal identification materials.

Personal files, in principle, cannot be stored in personal hands, but sometimes they fall into personal hands for various reasons now, but once they are settled, they must be handed over to the unit as soon as possible.

Individuals tear down files and hand them over to relevant units, but many units will not accept them. In that case, it will be more troublesome, but you can make it clear to the unit that there is no shortage of relevant materials that were originally sealed. Don't lie. Demolition means demolition, because people can see that the original sealed seal has been opened, so we must tell the truth and seek good, which is acceptable to ordinary units.

Legal basis: Archives Law of People's Republic of China (PRC).

Article 2 Archives owned by the state and of preservation value to the state and society shall be determined by the State Archives Bureau in conjunction with relevant state departments. For those owned by collectives, individuals and others not owned by the state, the archives administration departments of the people's governments of provinces, autonomous regions and municipalities directly under the Central Government shall determine the specific scope with the consent of the National Archives Bureau.

Article 3 Permanent archives collected by national archives at all levels shall be managed at the first, second and third levels, and the specific grading standards and management measures shall be formulated by the National Archives.

Article 4 With the consent of the National Archives Bureau and the archives administration departments of the people's governments of provinces, autonomous regions and municipalities directly under the Central Government, various departments in the State Council may formulate specific management systems and measures for professional archives in this system.

Article 5 The people's governments at or above the county level shall strengthen their leadership over archival work, incorporate the construction of archival undertaking into the national economic and social development plan at the corresponding level, establish and improve archival institutions, determine the necessary staffing, and make overall arrangements for the funds needed for the development of archival undertaking.