Reminder and solution of seal risk

Every year, there are various events that lead to seal management, but after careful observation, we will find that the basic situation is nothing more than these:

Private seal

Carve radish stamp privately

I lost my seal.

The seal was robbed.

The seal controller has too much power and abuses the seal.

The administrator of all kinds of seals is the same person.

Failing to use, make or destroy seals in accordance with the seal system.

…

Why are these common sealing problems always unavoidable? The root cause is "the seal system is not implemented, the administrator's authority lacks supervision, the operation lacks approval and control, there are many human intervention factors, and the process is not recorded".

The seal management and control platform of contract lock can provide you with the integrated service of seal management and seal use, help you manage the seal life cycle, intelligently monitor the seal state, build a streamlined seal operation system, automatically generate seal operation records, ensure the separation of seal management and use right, implement the seal use management system, and help you prevent 99% of seal problems.

1, the seal administrator has too much power and lacks supervision. In the past, most companies had special people to manage seals. Sometimes the seal administrator may also hold important positions such as general manager and chief financial officer, and one person may manage dozens or even hundreds of seals. However, offline supervision is difficult, and the power of the seal administrator is too large, which may lead to the risk of private printing.

Now, the digital seal management and control platform of contract lock implements a strict authority management and control system, which realizes the separation of seal management right, use right and system operation right. At the same time, it has an independent audit function, which can supervise the administrator's authority at any time to ensure that people with various authorities perform their duties, and the seal administrator can't use the seal to prevent the printing risk caused by centralized power and lack of supervision.

2. The management and use of seals are not standardized. In the past, many companies did not have a set of standard implementation norms for the management and use of seals, which led to confusion in the management and use of internal seals. It is often possible for senior managers to seal and forge business materials privately; Employees take advantage of their positions to steal seals and other risks.

However, in many practical court cases, considering the lack of the internal seal management system of the company, it is often impossible to prove the acts of private seal carving and seal theft, and the company can only bear the losses.

Now, contract lock can help you establish a set of seal management and use process system. Combined with the flexible authorization system, the seal can be approved and executed by relevant personnel according to the requirements of the seal system, and the seal record can be automatically generated to ensure the compliance and traceability of the whole process, ensure that the seal can not be used without authorization, standardize the use of the company's seal, and prevent private printing and piracy.

3. Forge seals without permission and make false business documents. The fake cost of physical seal is low, and it is difficult for naked eyes to identify radish seal. There may be cases where the salesman forges business documents with the radish seal, the salesman engraves the official seal of the company privately and signs a fake contract with the customer, or forges the tender with the fake seal and makes a false bid.

Now, through the application of electronic seal, each seal is bound to the real identity of the user, ensuring the uniqueness and non-tampering of the seal, and can check the authenticity online to eliminate the radish seal from the source. In addition, combined with streamlining the approval environment for the use of seals, it is ensured that all posts and business use seals must be approved and leave traces to prevent forgery of stamped documents.

4. The use of seals is not standardized, and the take-away is lack of supervision. In the past, the seal could be used as long as it was negotiated with the "administrator", and it might even be misused because it was not locked properly. Sometimes, the seal keeper may illegally lend the seal out of affection. Once the seal leaves the regulatory sight, it becomes out of control. It is difficult to track which documents are overwritten and who saves them, and the risk of illegal use is high.

Now, both the electronic seal and the entity seal can be called uniformly after the process approval, and the entity seal can only be used after being locked in the intelligent printing control device and unlocked by the authorization code, and the whole process is monitored; Turn on the mobile phone to know the seal dynamics, who used it, what material was covered and how many times it was covered. Lending supervision integration.

5. The seal information was not reported in time. The entity seal that hides the seal status is managed manually, and the seal status is reported by the administrator. Information not only has time difference, but also may be hidden. Sometimes the seal is lost, but the administrator does not report it to the competent leader in time, but engraves a new seal privately, which not only cannot guarantee the validity of the seal in the future, but may also be abused because the lost old seal is not published in time.

Now, all seals can be supervised and managed by mobile phone in one system. Managers can not only know the status of seals at any time, but also automatically generate records for any operations such as the creation, deactivation, change and destruction of seals, and notify the managers in real time through SMS to ensure the transparency of seal data and prevent risks.

6. The destruction of abandoned seals was not in compliance, and the abandoned seals were not recovered in time. If it is not handled in time, it is likely to be misused, such as stamping business vouchers with abandoned seals, selling products and signing contracts under the banner of the company, and damaging the reputation of the company and the interests of consumers.

Now, the invalidation of seals must be approved and authorized by the process to prevent unauthorized seals from being invalidated; At the same time, the seal status is automatically marked to ensure that the seal can not be used after it is invalid, and to prevent the risk of misuse of abandoned seals.

7. The official seal and contract seal were robbed and lost due to improper custody, which is a symbol of the company's power. Nothing can be done without a seal. In recent years, in the power struggle of many companies, there have been frequent incidents of grabbing printing. It is impossible to ensure the safety of the seal by locking it in the safe and carrying it with you.

The contract lock can help you put the seal into your mobile phone, ensure that you can't move the seal without authorization, monitor the seal status in real time, and ensure that the seal is in front of you.

Establish a unified seal process system, implement the seal production, use, deactivation and destruction process according to the seal management system, ensure that all seals operate in compliance, leave traces and can be dynamically inspected, standardize the internal seal management and use environment of the organization, and use seals safely and in compliance.