What does it mean to digitize archives?

The Concept of Digital Copy of Archives

The concept of digital copy of archives is an electronic copy of digitized archives. For example, you now have a 90-year meeting minutes, and now you scan it to form a picture, which is a digital copy.

What is the digitalization of archives and what is its use?

Archives are important tools and documentary information records for enterprises to carry out business activities, and are the core information resources and important assets of enterprises. Group enterprises have the characteristics of huge organization, many subordinate units, complex hierarchy and scattered subordinate units. For group enterprises, it is the best solution to realize centralized deployment and hierarchical management of applications and build three-dimensional enterprise digital files.

Compared with the traditional file management, file digitalization has irreplaceable advantages;

First, improve economic efficiency.

In the past, extensive mode has been adopted, that is, increasing office staff and office expenses is the only means to solve this problem, which leads to a sharp increase in management costs. Digital file management turns the traditional paper file information object into a machine-readable file, which not only saves the storage cost and occupied space, but also is very convenient and quick to consult, and avoids the waste of paper and personnel caused by repeated printing of materials.

Second, improve office efficiency.

Digital file management enables data to be filed in time and provided for use as soon as possible. Taking the organization department as an example, the appointment and promotion of cadres need detailed and accurate file information. The digital management of archives can provide detailed and real-time data information and provide services for leaders' decision-making. At the same time, digital file management makes information inquiry very simple, and really allows office workers to know the world events without leaving home. Because the flow of information transcends time and space, digital archives have actually become "files without walls", and archives have basically changed from the storage of file entities to the information control center that provides convenient use.

Third, strengthen the protection of original files.

After converting paper files into digital electronic files, the use of files is safer. Especially for archival materials with a long history, it is undoubtedly better to protect them after digital processing. In addition, some files are protected from tampering after digital processing.

What is the digitization of archives?

Simply put, it is to convert paper documents into electronic documents. The specific architecture is different.

What is the difference between an archivist and an archivist?

The change of file address does not affect graduate registration.

1. The file transfer will be carried out after the admission is confirmed, and there is no need to consider the file problem when registering.

2. After being admitted, contact the graduate school of the admission institution (or graduate department) in time to modify the file address.

3. The registration information can also be modified after the location of the postgraduate entrance examination is determined. If the file address changes, you can change it.

4. After being accepted, you will get a transfer letter issued by the research and recruitment office of the school, and some colleges and universities will transfer the files to the location of the files by direct mail.

5. Files can be placed in the talent market according to regulations. When filling in the file storage unit for postgraduate entrance examination, fill in the corresponding talent market. After the final re-examination, the file transfer letter will go to this talent market to get files.

Introduction to archives digitization

Archives are important tools and documentary information records for enterprises to carry out business activities, and are the core information resources and important assets of enterprises. Group enterprises have the characteristics of huge organization, many subordinate units, complex hierarchy and scattered subordinate units. For group enterprises, it is the best solution to realize centralized deployment and hierarchical management of applications and build three-dimensional enterprise digital files.

Content of archives digitalization

Digital file management: Digital cadre personnel file management system is an innovation of traditional cadre personnel file management, which can realize the digital management of daily work such as collection, appraisal, sorting, storage, transfer, statistics and access of files and archives, and realize the functions of online browsing and remote access and borrowing of cadre files through the organization system private network. According to the workflow of the cadre file business, with the authorization of the system administrator, the internal leaders and relevant departments of the unit can consult the cadre file in their respective offices, and the external file-seeking unit can consult the electronic file through the computer in the file-reading room or remotely read the file through the network. After the overall operation of the system, it can greatly improve the work efficiency, improve the level and quality of cadres' work service, and realize the qualitative change of cadres' information from management to research and utilization. Digital collection of archives: after the volume is extracted from the archive entity library, the volume is divided first, the number of pages of archives is checked, and the materials with high scanning and plain scanning are distinguished, and then the data is collected. At the same time, collect files, correct, decontaminate and remove black edges from images, proofread file directories, check electronic data, and complete preliminary audit. Then, the original files and materials will be re-examined by a special person. After confirmation, the document binding will be restored and the electronic data will be filed. Provide accurate and reliable data information for file utilization. In the whole process, all links cooperate with each other and complete information collection and audit in the way of assembly line. Digital access to archives: Based on the private resource network of the organization system, the B/S (browser/server) mode architecture is adopted to realize the local and remote access and reading functions of archives in the organization system. The security of the system has been considered: file reading authorization can be completed by date, time or long-term validity; Make detailed log records when reading files; The information is transmitted through the encrypted channel, which makes the system run more safely and reliably.

What is the purpose of digital recruitment of archives?

The specific work of file digitization is: the scanner scans the paper file with a tracer and saves it as an electronic version. Then, there is an image processor to clean up the spots on the four sides and the file area, and then there is a file information input person to input the information in the file or volume into the file management software. The last item is the work of quality inspectors, that is, to carry out general quality inspection on several links. If the original page number of the document changes, the page editor will renumber it. In short, the workflow can be determined according to the actual file situation. The above is the working link and basic situation of archives digitization. If there are still some unclear places, please ask questions, hoping to help you.

What is the outsourcing of archival digital processing services?

Digital document processing, to put it bluntly, is to use a set of software to input all paper documents into the computer system; Service outsourcing, to put it bluntly, means not doing it yourself and handing it over to an outside company or person.

What are the advantages of digital file management?

Convenient and Fast According to the website of Qingda Sichuang Company, with the start of the national cultural information resource sharing project and the China Digital Library project, informatization has become an international trend, and the construction of information resources has become a top priority. The focus of information resources construction is the construction of new digital information resources such as electronic documents, various databases, network resources, electronic newspapers and e-books; Finally, it is applied to database storage, published through CD-ROM and Internet, or uploaded to digital library for users to use.

What does the digitalization of archives include?

Archives informatization construction mainly includes five aspects: infrastructure construction, archives information resources construction, application system construction, standards and norms construction and talent team construction.

1, infrastructure construction. Mainly refers to the archives information network system and archives digitization equipment. It is the basic condition of archival information transmission, exchange and resource sharing. Only by building an advanced file information network can we give full play to the overall benefits of file informatization.

2. Construction of archival information resources. The construction of archival information resources is the foundation and core of archival informatization construction, and it is a long-term work. Archives information is one of the strategic resources for national economic and social development. Its development and utilization is the key to the success or failure of archives informatization construction, and it is also an important symbol to measure the level of archives informatization. The main contents of the construction of archival information resources include the digitization of archives and the collection and reception of electronic documents. The main forms of the construction of archival information resources include the construction of the central database of the collection archives catalogue, the construction of all kinds of digital archives full-text and thematic databases.

3. Application system construction. The construction of application system mainly includes the collection, management, utilization and security of archival information, which is related to the speed and quality of archival informatization construction, and embodies the benefit of archival informatization construction and the effect of archival information service.

4. Construction of standards and specifications. It is a process of formulating standards and norms for the formation and archiving of electronic documents and the identification, description, storage, inquiry, exchange, online transmission and management of electronic archives information resources, and guiding their implementation. The standards and norms of file informatization are equivalent to the "traffic rules" on the information superhighway, which is of great significance to ensure the safe and smooth operation of computer-managed file information and network.

5. Talent team building. Talent is the key to the information construction of archives. Talent is the most precious resource. It needs not only archives professionals and computer professionals, but also compound talents who know both archives business and information technology.