What are the key points of confidential document management?

The management of confidential documents includes three main links: receiving documents, issuing documents and daily management.

1. Compilation, printing, transmission, contracting, borrowing, storage, filing, transfer and destruction of confidential documents (including documents, charts, publications, teaching materials, etc.). ) must strictly go through the formalities of examination and approval, counting, registration and signature.

2. The confidential documents shall be managed by the confidential personnel of each unit. Reading confidential documents must be carried out in the office or in a safe and confidential place, and confidential documents should be stored in an iron cabinet; Confidential documents must be kept by special personnel, registered in special account books and stored at special counters. Without permission, individuals are not allowed to keep confidential documents.

3. The confidential telegrams, documents and materials sent, received and operated internally must be registered and numbered, and the signing formalities must be performed at the time of handover. The secret documents issued by the meeting should be properly kept and handed over to the confidential personnel in time after returning to the unit;

4. The confidential documents and materials circulated shall be directly transmitted by the confidential personnel, and shall not be crossed by the confidential personnel at will. If you need to use it for a long time because of your work, you need to go through the formalities with the confidential personnel.

5, confidential documents and materials, without the consent of the issuing unit, shall not expand the scope of reading, shall not be copied, reproduced or reprinted, shall not be disclosed to personnel outside the prescribed scope;

6. Anyone who needs to copy and print confidential documents and materials due to work shall go through relevant formalities according to regulations. The copied classified documents and materials shall be managed according to the original classification.

7. If it is really necessary to carry confidential documents out because of work, it shall be approved by the competent leader and corresponding security measures shall be taken. No staying, visiting, shopping, visiting relatives and friends in public places. After returning to the unit, it should be kept by confidential personnel in time to ensure the safety of state secrets.

8. When the work changes, clean up the documents and materials used by yourself and hand them over;

9. Repatriation and destruction of confidential documents and information. The confidential documents read by the office shall be cleaned up in time, and the confidential documents that need to be destroyed shall be handed over to the Municipal Secrecy Bureau for centralized destruction, and no individual may destroy them at will. It is strictly forbidden to sell all kinds of secret vector or internal materials and publications as waste. Those who violate the confidentiality provisions and leak confidential documents and materials will be dealt with severely in accordance with national laws and relevant regulations, and their responsibilities will be investigated.

10. Confidential documents and materials should be recovered and handed in regularly. If it is found missing, it should be reported in time and traced immediately.

1 1. Confidential documents and materials that need to be destroyed shall be compiled by the secrecy department, and shall be handled uniformly after being approved by the leaders in accordance with relevant secrecy laws, and shall not be destroyed without authorization.

Extended data:

Receive link:

Receiving management includes inspection, registration, approval and delivery. After receiving the confidential documents, you should first check the status of the communication cover to see if there are any signs of damage or theft, and sign and date the receipt or delivery.

Secondly, register all the confidential documents received in a special confidential register. In addition to the routine registration items, it should also indicate the classification, number, number of copies and production date.

Third, give the confidential documents to the director of the office.

For business secret documents involving enterprises, the director of the office should carefully plan and put forward reasonable opinions conducive to confidentiality, and then the leaders in charge will make a decision on confidentiality according to the planned opinions. Because the opinions put forward are related to the life and death of business secrets, we should be extremely cautious, and the selected contractors and personnel should be as reliable as possible and the scope of knowledge should be as small as possible.

When information needs to be provided due to the assistance of other departments and personnel, we should first declare the principle of confidentiality to them and get their maximum assistance with as little business secret information as possible.

Fourth, confidential documents must be delivered by a special person who is responsible for tracking the whole process of confidential documents. Confidential documents should not stay in the hands of the same person for too long, and the clerical staff who deliver the documents should deliver the documents in time, circulate the documents in time and supervise the process.

Question link:

The process of issuing documents includes drafting, examining, issuing, rechecking, printing, printing, registering and distributing. When drafting documents, any confidential matters should be marked immediately, and the classification should be made clear to limit the scope of confidential documents. Audit, issuance and examination are the inspection of the contents of documents, and the purpose of layer-by-layer monitoring is to protect the business secrets of enterprises in the production stage in order to reduce future troubles.

The repair and printing of confidential documents should be carried out in a special department for the repair and printing of confidential documents. No matter the manuscript, repair and printing of trade secret documents, it should be kept confidential, and some printing waste documents left in the process of repair and printing should be paid attention to. These discarded documents should be disposed of by shredders, and should not be piled up or sold to waste collection stations at will.

Documents that need to be printed should be stamped with the seal of the issuing authority or the leader of the enterprise, and generally should be personally stamped by the person in charge, unless the enterprise has special provisions.

To limit the distribution scope and quantity of documents, it is necessary to package the official documents to be sent, and the clerical staff responsible for confidentiality work should carefully count the number of copies of confidential documents, check the organs and departments to be sent, affix the secret seal, affix the seal, and send them by confidential transportation or special personnel.

Daily management:

First of all, according to the sensitivity and importance of information, we should divide enterprise information into different levels, set different confidentiality ranges, limit the channels of information dissemination, and actively prevent competitors from stealing or obtaining information from their own enterprises through legal channels.

Secondly, the enterprise should clarify the scope, authority and responsibility of the secret-related personnel, strictly control the spread of trade secrets within the enterprise, and clearly stipulate who needs to know and who does not need to know as trade secrets.

Otherwise, people are talkative, and if they are not careful, they will leak, which is not conducive to the effective investigation of responsibility.

Thirdly, in warehouse management, we can establish the principle of multi-person responsibility and limited responsibility, and adopt the method of division and combination to keep and store business secret documents.

For example, the key parts of trade secrets can be decomposed, and employees can only touch part of them, so that each confidential person cannot have a complete trade secret. Warehouse facilities should be reliable, enterprises with conditions can set password doors, and only file administrators have password passes and change passwords regularly; Confidential documents should be locked in the safe at ordinary times.

Fourthly, in the management of users' utilization, it is necessary to stipulate the borrowing scope, time and signing procedure, and managers should track the flow of confidential documents. Borrowers had better consult documents in the confidential room or reading room, and should borrow them every day under special circumstances. There should be regulations and restrictions on the copying of documents, and copying should not be allowed in principle. After the completion of the business secret documents, they should be filed in time and kept properly, so as to avoid the inability to provide evidence in case of trade secret disputes.

In order to ensure the security of sensitive company documents, we should not throw them into the wastebasket at once, but should widely use document shredders to completely destroy the documents abandoned by enterprises, so that the documents can not be recovered, so as to prevent competitors from analyzing the competitive trend of their own enterprises.

References:

Baidu encyclopedia-confidential documents