Our unit is a public institution directly under the city, and now we need to go to the Municipal Transportation Bureau and the Health Bureau for investigation. How to write to these units and inform t

Our unit is a public institution directly under the city, and now we need to go to the Municipal Transportation Bureau and the Health Bureau for investigation. How to write to these units and inform them? Since they are all units directly under the city, you belong to the same level unit. In accordance with the provisions of document processing, documents that go to the same level or non-directly affiliated institutions belong to parallel documents, letters, notices, etc.

So you should draft a letter to the Municipal Transportation Bureau and the Health Bureau. The specific format is as follows:

An official letter consists of three parts: head, body and tail. The format, content and writing requirements of each part are as follows:

(1) header. It mainly includes the title and the main delivery organ.

1, title. There are generally two forms of official letter titles. One consists of the name, reason and language of the issuing authority. The other is composed of reason and language.

2. The main transport organs. That is, the organs and units that receive letters and handle letters should indicate the full name or standardized abbreviation in the top box at the beginning of the text, followed by a colon.

(2) the text. Its structure generally consists of a beginning, a subject, an end and a conclusion.

1, go. Mainly explain the reason for sending the letter. It is generally required to explain the purpose, basis, reasons and other contents of the letter, and then transfer it to the following with transitional words such as "now explain the relevant issues as follows" or "now reply the relevant matters as follows". In the reasons part of the reply, generally, the title and document number of the communication are quoted first, and then the basis and the reasons for the document are explained.

2, the main body. This is the core content of the letter, mainly explaining the letter. The content of the letter is very simple. One letter and one thing should be written directly to Chen Qi. Whether discussing work, answering questions, or requesting the approval of relevant authorities, we should clearly describe the problems and opinions that need to be told to each other in concise and appropriate language. If it is a reply, we should also pay attention to the pertinence and clarity of the reply.

(3) the end. Generally use polite language to express hope to each other. Or ask the other party to help solve a problem, or ask the other party to reply in time, or ask the other party to make comments or ask the competent department for approval.

(4) conclusion. Usually, we should choose to use different concluding remarks according to the matters we ask, inform, negotiate or answer. Such as "I am writing to inquire about (business)", "Please reply immediately", "I am writing to inform you" and "I am writing to reply". Some letters don't have to end. If it is a memo, you can use "from here" and "salute" like ordinary letters.

(5) signature at the end. Generally including signature and writing time.

The name of the signing organ and unit, indicating the written time year, month and day; And stamped with the official seal.

Problems needing attention in writing letters

In the writing of letters, first of all, we should pay attention to conciseness and clarity, and grasp the discretion of language. No matter whether it is a parallel organ or an essay without affiliation, we should pay attention to the calm and polite tone, don't bully others or force others to do things by taking advantage of the situation, and don't have to flatter and be polite. As for reply, we should pay attention to the pertinence of writing and the clarity of reply.

Secondly, letters also have the problem of timeliness, especially the prompt reply. Like other official documents, handle letters in time to ensure the normal conduct of official activities.

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Examples are as follows:

Letter from XX Institute of China Academy of Sciences on Establishing Comprehensive Cooperative Relationship

Xx University:

In recent years, our college and your university have supported each other in some scientific research projects, achieved certain results and established a good foundation for cooperation. In order to consolidate the achievements, it is suggested that in the future, we can further establish a comprehensive exchange and cooperation relationship in academic thinking, scientific research, personnel training, equipment and other aspects. We hereby put forward the following opinions:

1. Hold regular academic discussions and exchanges between colleges and schools. (omitted)

Two, according to the research direction and characteristics of research institutes and schools, cooperate on topics of common interest. (omitted)

Three, according to the respective staffing situation of the institute and the school, the school will help the institute to train graduate students and researchers if possible. (omitted)

Four, the two sides need high-precision, precise scientific research and teaching instruments and equipment, and provide each other with the use of possible conditions. (omitted)

Five, strengthen the exchange of books and information.

If the above-mentioned projects are approved, it is suggested to send scientific research leaders to each other for further consensus, so as to facilitate the work. I am writing to you. I hope to study it and come to see you later.

Xx Institute of China Academy of Sciences (Seal)

1995 x month x day