What are the employment prospects for secretarial majors?

The secretary is one of the most basic and important positions in the enterprise, and its job description is also the vaguest and most extensive. As a global profession, secretarial work is becoming more and more modern, scientific and professional. It plays an increasingly important role in assisting leaders at all levels in comprehensive management, establishing corporate image, communicating internal and external relations, and handling information exchange. The employment prospects for secretarial professionals should be good, but companies are still complaining that it is not easy to select "decent" secretarial personnel. So, what are the employment prospects of secretarial majors? 1. Demand for secretarial professionals From the perspective of demand quantity, 100% of the private enterprises surveyed expressed the need for secretarial talents. When asked about the average number of secretarial graduates needed each year in the next three years, more than 90% of units chose 1-2, and nearly 10% chose 3-5 or more. This shows that private enterprises have a certain demand for secretarial talents. From the perspective of demand level, more than 80% of units choose college (higher vocational) graduates, and less than 20% of units indicate that they need graduates with a bachelor's degree or above. This shows that private enterprises are more practical in their demand for secretarial talents, and generally believe that a college-level secretarial education is sufficient. Many private enterprises believe that what they urgently need are practical talents in the secretarial profession. What they value is the professionalism, skills and ability of secretarial talents, not just academic qualifications. In terms of the type of secretaries in demand, 65% of units chose compound secretaries, which shows that compound talents are currently the most popular, followed by application-oriented secretaries (15%), innovative secretaries (10%), and others 5% of the units chose operational secretaries and technical secretaries respectively. 2. Quality demand for secretarial professionals The survey reflects that private enterprises have diversified quality demands for secretarial talents, but they all tend to have both ability and political integrity. According to statistics, the comprehensive qualities of secretarial graduates that private enterprises pay attention to, from high to low, are: ideological and moral quality (33%), cultural quality (27%), business quality (13%), and psychological quality (8 %), teamwork spirit and communication and coordination skills (5%), etc. What most units value most when recruiting secretarial staff are basic qualities, such as moral character, flexibility, effort, and knowledge. This can be summarized as "requiring quality rather than professionalism." Among the qualities, "morality" is the first, which shows the importance of "morality" in private enterprises. In terms of ideological and moral qualities, the most common choices are: professional ethics (75%), professionalism (63%), good interpersonal relationships (43%), hard-working spirit (38%), and loyalty to duty (28%). Culture is a distinctive feature of the era of knowledge economy, and its level affects an individual's overall work level to a great extent. Therefore, private enterprises rank second in terms of emphasis on cultural quality. The most important cultural qualities of secretarial staff, from high to low, are: mastering solid professional and technical knowledge (38%), mastering broad professional knowledge (28%), understanding general humanities knowledge (26%), mastering related disciplines knowledge (16%), and understanding of general social science knowledge (4%). Business quality often directly affects work efficiency. The business qualities of secretarial graduates that private enterprises focus on are: independent working ability (42%), organizational management ability (35%), practical operation ability (28%), and innovation ability (23%). ), acquire the ability to process and utilize information (10%). Good psychological quality is also a factor that private enterprises pay attention to. Today's society is a diversified society full of competition and challenges. Whether secretarial staff can adapt to the new era and seek success at work depends largely on the strength or weakness of the individual's psychological quality. The psychological qualities that private enterprises pay most attention to in graduates are ease of involvement, enthusiasm for work (40%), self-confidence (37%), independent and proactive work (25%), pursuit of excellence, desire for success (11%), openness and optimism (9 %). It is worth mentioning that teamwork spirit and communication and coordination skills are increasingly valued by private 4~_lk. An HR director of a private enterprise said that what enterprises need are people with strong communication skills and affinity, who can use their good communication skills to contact relevant personnel inside and outside the enterprise, and who can cooperate seamlessly and work together to complete the mission and purpose of the organization. Students who have participated in clubs at school and organized and planned large-scale activities are most popular. After these students arrive at work, they can quickly integrate into the group and carry out their work smoothly.

3. A survey on the professional abilities and knowledge structure requirements of secretarial professionals shows that the top five comprehensive abilities of secretarial graduates that private enterprises value most are language expression ability, interpersonal communication ability, adaptability, practical ability, and written expression. ability. Secretarial practitioners must possess these five comprehensive abilities in order to adapt to the requirements of modern private enterprises. It is believed that the professional abilities that secretarial practitioners should possess, in order of importance, are professional ethics, professionalism, professionalism, and the ability to use and maintain modern office equipment. The ability factor that private enterprises value most when hiring secretarial graduates is "professional level" (26%), followed by "first impression in the interview" (19%) that reflects comprehensive abilities such as professional ability, communication ability, and psychological quality. ;The third is "social practice experience" (18%). In addition, "foreign language proficiency" (15%) and "computer proficiency" (9%), these two items can also be regarded as professional abilities. Professional level is the quality that private enterprises value most, and it is the basis for the employability of secretarial students. According to a questionnaire survey, 35% of the surveyed units expressed concern about whether graduates applying for secretarial positions have obtained a professional qualification certificate for secretaries. Some units said they would not care very much. The key is to see whether they truly have the professional skills of a secretary. Of course, it is best if there is any; 55% of them attach importance to obtaining a computer operation level certificate, but 100% attach importance to whether to obtain a foreign language level certificate. When asked about the other knowledge graduates majoring in secretarial majors need to master in addition to secretarial professional knowledge, the CEOs of private enterprises most often choose knowledge in economic management, technology, accounting, statistics and financial management, as well as business management knowledge. Legal knowledge, etc. Most private enterprises believe that the abilities that higher vocational students need to further develop are: professionalism, knowledge and ability level, cultural literacy and hard-working spirit. When asked whether there is a significant gap in knowledge and ability between graduates from higher vocational colleges and graduates from other key or prestigious schools, 85% of private enterprises believe there is a certain gap, and some think there is a significant gap. When asked about the main problems existing in the employment of higher vocational students, most private enterprises believe that the talent training specifications and quality of higher vocational colleges are currently unable to meet the needs of society, and the knowledge structure of higher vocational students cannot fully adapt to the rapid economic development. develop. 4. Characteristics and Trend Analysis of Enterprises’ Demand for Secretarial Professionals According to the survey, private enterprises’ demand for secretarial professionals has many characteristics. In summary, there are four characteristics. First, they must have a good work attitude and be humble. The second is to be willing to endure hardships and learn to adapt to the environment; the third is to pay attention to emotional intelligence, be good at communication, coordination, and working with people; the fourth is to be multi-talented and have the comprehensive quality and ability to be qualified for secretarial work, and is a composite Generalist type. During the survey, we found that the secretarial personnel needed by private enterprises are actually "comprehensive secretarial staff." Due to the relatively small size of the unit, the secretarial division of labor is not too detailed. Secretarial staff wear multiple jobs, often integrating secretarial work, finance, statistics, personnel, file management and other tasks. In addition to the necessary professional secretarial knowledge and abilities, In addition, you must also master the basic knowledge of other non-secretarial majors. Not only must you have the ability to handle paperwork and be familiar with modern office equipment, but you must also be familiar with language and have strong social activity abilities. They should not only serve as the "face" and "window" for corporate leaders, engage in reception and public relations, but also provide suggestions and assist decision-making for corporate leaders. In addition, business secretaries and foreign-related secretaries will become the main types of secretaries needed by private enterprises. On the stage of market economy, corporate secretaries must not only understand foreign-related laws and regulations, foreign-related etiquette, and foreign-related economics, but also understand business information, understand the production and sales laws and characteristics of the enterprise, and have certain planning and marketing capabilities. To meet the objective needs of private enterprises, secretarial staff must learn foreign-related laws and regulations, modern enterprise management knowledge and modern production technology, master relevant information and materials, learn and apply legal knowledge, fulfill their responsibilities in acting in accordance with the law, and adapt to the new needs of enterprises. The advisory role of private enterprise secretaries is more prominent than that of other types of enterprises. In order to win in the fierce market competition, enterprises need high-level and high-level secretaries to serve as good consultants to enhance the competitiveness of the enterprise. A good secretary should not only do his or her job well, but also be a good consultant and assistant to the "boss". He should consider some things carefully for the "boss" and even guide the "boss" effectively without affecting the relationship. "Carrying out various tasks is a new requirement for secretarial staff in private enterprises in the new era.

With the economic development of private enterprises, private enterprises have increasingly higher requirements for the cultural literacy of secretarial personnel. Secretarial staff must not only participate in and promote the development of corporate culture as a member of the "culture", but also display the concepts and connotations of corporate culture as external ambassadors. Participate in the construction of corporate culture with your own unique professional expertise. In terms of the external image of the company, everything from factory building style, environmental decoration, slogans to factory emblem design, holiday atmosphere decoration, etc., are basically all undertaken by secretarial staff. The inner image is even more boundless, ranging from public relations, etiquette, communication, meetings, case handling, etc., which are all areas of secretarial work. The demand for secretarial talents is promising, and private enterprises attach great importance to quality and ability needs for secretarial talents. Therefore, the teaching reform of secretarial majors in higher vocational colleges should be oriented by social needs, pay attention to the cultivation of talents' comprehensive quality, professional knowledge and professional skills, and highlight the characteristics and applicability of enterprises to enhance the employment adaptability of secretarial professionals. 5. Analysis of Employment Prospects of Secretarial Majors: The requirements for secretaries in all walks of life are also constantly increasing. The "obedient" secretaries who only do odd jobs can no longer meet the needs of the workplace. Senior secretarial certificates with high academic qualifications are gradually becoming the most important thing in the talent market. Resources in short supply. There are two levels of secretaries. The monthly income of a general secretary is about 2,000 yuan. If there is an assistant role, it is about 5,000 yuan. A senior secretary in the president's office of a foreign company earns about 8,000 to 10,000 yuan. The future career development of secretaries is to be managers in administration, human resources or logistics, or to be responsible for work they are familiar with. Because they have dealt with various departments and have a good understanding of the company's structure and business, the future development direction is also the same. "For companies, professional qualification certificates are just a stepping stone," said Li from Essilor Optical, as the personnel director. Miss believes that “when the social demand for a profession is very strong and the scale of practitioners has reached a considerable number, the formulation of professional standards and qualification certification are indeed necessary.” Work, assist leaders in handling administrative affairs and daily affairs, and The personnel who provide services for leadership decisions and their implementation include a complete system of administrative support personnel from basic corporate documents, full-time secretaries, to senior administrative assistants. It is one of the occupations with strong writing and skills for employment access. Secretaries with language expression ability, comprehensive coordination and cooperation ability, logical thinking and analysis ability, and rich professional knowledge and skills are urgently needed talents in various enterprises, institutions and social groups. This major has wide employment, high demand, and extremely promising development prospects. . Employment direction: Graduates of this major can not only engage in secretarial work and administrative management, but also engage in copywriting such as corporate advertising and public relations, as well as human resources management, information processing and marketing. Currently, due to the lack of professional background and Formal training means that many working secretaries are not confident enough in their work. At this time, they should choose a major related to the secretarial profession and quickly take up courses to supplement their professional skills, thereby improving their value as soon as possible and increasing their workplace competition. The secretarial career itself is a process of continuous learning, continuous accumulation, and continuous improvement. If anyone in the secretarial workplace wants to develop and survive in the increasingly fierce competition, he must take the initiative. Update your knowledge structure, master the latest skills and technologies, and add fresh blood to your career development. Choosing a suitable training institution and then choosing an opportunity to change jobs has become the latest trend in career development. Faced with the numerous secretarial training institutions, How to choose a good training institution to recharge is a primary issue. Only effective training can increase the bargaining chip for professionals to change jobs, raise salaries, and get promoted. In fact, I think secretarial professional training is worth investing in. The employment prospects are still broad. However, you must have a solid and profound foundation in paperwork, office automation, communication, shorthand, business management, laws and regulations. Secretarial practices include: meeting management, matter management, document writing and processing, Foreign-related English, etc. Rational working people will carefully and conscientiously plan their career development prospects. We need to be very clear about every step we take in our career development process and learn to plan for ourselves in advance. Recharge in order to make your career choices wider. At the same time, people who are at a crossroads in career choices should also recharge in time to find a career and position that suits them. Therefore, if you are determined to pursue a career as a secretary, you must do so. Get ready for training