What does paperless office mean?

Question 1: What is paperless office? This article is very good, basically explaining what paperless office is in many ways.

Many people know the significance of paperless office, but we haven't seen any company really realize paperless office. So is it necessary to mention paperless office? I have talked to many people about this problem, and everyone has a deep feeling.

One of the most frequently asked questions is that the last set of office automation software is the means for enterprises to implement paperless office, but after the implementation, paper has not been reduced, but has been used more. The leaders of some enterprises or departments, with limited computer application level, are unwilling to use computers to manage some work, and are willing to use paper to feel more secure. There is even a comparison between departments to see who prints clearly and beautifully. If you use a stylus printer, I'll use a laser printer. If you are black and white, I will use color. So sometimes some leaders' preferences lead to a lot of paper waste. The development of office automation makes it possible to save paper or even paperless office. For example, e-mail and the Internet can easily provide relevant information to all parties in need, and of course, they can also be saved without using paper as a carrier. But good wishes are not equal to reality. The reality is that the global office paper is still growing at a rate of 4% ~ 7% every year. At this rate, the global office paper will double in 10.

There are also some people who think that increasing the amount of paper used in paperless office is temporary, just like boxing. Before punching, the hand should be retracted first, so that the punch can be more powerful. Nowadays, a lot of paper is used for a paperless future. This sounds reasonable, and people's understanding of paperless is so limited. In fact, enterprises spend money, set up local area networks and connect to the Internet not only to save some paper. Of course, office expenses can be continuously reduced by establishing office automation system, and the starting point of establishing the system should be to improve the level of office management.

At present, the standard of office automation is still in formation, and the product content of many manufacturers is also very different. But the system in everyone's mind should include: document processing, email, meeting management, file management, information release, electronic forum, work management and so on. In fact, after several years of development, great changes have taken place in the content and form of office automation system. After the development in the late 1980s 10 years, the office automation system in China has developed from providing auxiliary office for single computers to large-scale collaborative work management for enterprise-level applications today. At present, the domestic office automation system has gone through three stages of development and achieved two revolutionary leaps. The first generation of office system, which began in the mid-1980s, took personal computers and office suites as the main symbols, realized the electronization of data statistics and document writing, and completed the leap of office information carrier from the original paper media to electronic bit mode. Since the mid-1990s, with the emergence of workflow groupware technology represented by Lotus Notes and the rapid development of network communication technology, the office automation system has undergone the first revolutionary evolution. The second generation office automation system, which is characterized by network technology and collaborative work technology, has realized workflow automation and made a leap from traditional manual mode to workflow automation mode. With the coming of the era of knowledge economy in 2 1 century, knowledge has become the key resource for economic growth, social development and enterprise growth, and mastering and utilizing knowledge to the maximum has increasingly become the core of information construction in enterprises and institutions. With the unprecedented emphasis on knowledge, the workflow-centered office automation system has been upgraded to the third generation office automation system centered on knowledge management.

Although the office automation system has been integrated with new management ideas such as knowledge management, we found that there are still many unsatisfactory aspects that affect the process of paperless office.

1, the understanding of office automation system is quite different.

In the eyes of many people, the office automation system mainly deals with some official documents, sends and receives emails, and realizes the computerization of paper work. In fact, many people have this idea, but I didn't know that office automation is very knowledgeable, involving behavioral science, management science, sociology, systems engineering and other disciplines. The application of office automation has become one of the symbols of enterprise management modernization.

The core problem of office automation is how to improve the daily office efficiency. Therefore, all the contents of our daily work can be classified into the category of office automation system processing, such as word processing, ...

Question 2: What is paperless office and how to realize it? What is paperless office? Paperless office refers to the use of modern network technology for office work. The main media tools are computers and other modern office tools, which can handle all kinds of business and transactions without pen and paper. At present, fax machines in enterprises are all traditional fax machines, such as paper, ink, electricity, machine maintenance, staff time and so on. These are the costs of the enterprise. The society is progressing, innovating and conforming to the trend, and practical products are the mainstream of society. Using paperless fax management system has become a social trend, and the means for enterprises to implement paperless office is a set of OA office automation software. What is paperless office? Paperless office refers to the use of modern network technology for office work. The main media tools are computers and other modern office tools, which can handle all kinds of business and transactions without pen and paper. Now the fax machines in enterprises are all traditional fax machines, including paper, ink, electricity, machine maintenance and staff time. The society is progressing, innovating and conforming to the trend, and practical products are the mainstream of society. It is a social trend to use paperless fax management system. Paperless office realizes the integrated management of workflow, information flow and knowledge flow through the closed-loop integration of various office elements, provides a scientific, open and advanced information office platform, and realizes office automation, remote or home office. Paperless office frees people from tedious, disorderly and low-end work to engage in core affairs, improves the overall efficiency of the unit and the controllability of information, reduces office costs, improves execution, and improves management. Through information construction, e-commerce and e-government will be carried out to rapidly enhance core competitiveness. It is very important to change people's ideas and habits if paperless office is to become a reality. In people's traditional ideas, black and white is authoritative and true, and leaders can also directly read or give instructions on paper. It is easier for people to relax when reading things on paper, and it is not limited by time and place, so the written things are easy to carry. Besides, paper has obvious advantages: compared with computer screen, we can clearly see what is printed or written on paper even in poor light, and we can easily comment and modify it at will on paper. Handwritten copies of the same content show more information than e-mail or floppy disk storage, and body language reveals this. Through handwriting, you can feel each other's feelings, personality, cultural literacy and other information. This is just the idea that some people miss paper, but the convenience brought by informatization is more and more, which is incomparable to the original paper method. For example, the advantage of information enables you to work anywhere, as long as you can connect to the Internet. Online office has been recognized by people. In particular, to realize office automation system through ASP, it is not necessary to install complex application software on the enterprise internal network, but only to obtain the corresponding user name and password from ASP service providers and assign them to their own employees to use the people and functions in network office.

Question 3: What is paperless office? Many people know the significance of paperless office, but we haven't seen any company really realize paperless office. So is it necessary to mention paperless office? I have talked to many people about this problem, and everyone has a deep feeling. Recently, telecom and some banks have also issued some paperless products accordingly. For example, the front desk paperless business acceptance system Quanzhentong front desk paperless business acceptance system is a paperless business acceptance solution for various industries under the premise of actively responding to the overall national policy of low carbon, environmental protection, energy saving and paperless office, combined with the needs of many industries and units. The system adopts many domestic leading technologies, such as electronic signature technology, secure document, secure storage technology, automatic screen capture technology, multimedia advertisement automatic playing and pushing technology, and provides a way to transform traditional paper business acceptance into electronic business acceptance, which solves many problems such as paper document management, consumable cost control, time cost and business process simplification in industry units, and provides low-cost and high-efficiency electronic business acceptance methods for industry customers.

Question 4: What does paperless mean? Five points. When you say paperless, you should mean paperless office, that is, electronic chicken-based electronics without paper and pen. For example, using excel, word and other software to do copywriting, typing forms and so on. But to tell the truth, paperless office can only be said to be a utopian perfect concept, which can not be fully realized for the time being, but only partially. As for that part, it depends on the strength or security requirements of specific companies or departments.

Question 5: What is the significance of oa paperless office system in state-owned enterprises? Yunhai OA office automation e-government system is based on java development platform and MVP architecture. Cross-operating system (windows/linux/unix, etc. ), database (MySQL/MSSQL Server/Oracel/DB2/Sybase, etc. ), application server (Tomcat/Oracel WebLogic/IBM WebSphere/JBoss/Apache geronim, etc. ) and browser (ie/ Firefox /Chrome/ sogou /safari/opera/360, etc. ), equipped with multiple versions of the mobile client, DingTalk and WeChat enterprise interface, a large number of controls are directly built in for free, and the product contains more than 200 standardized functional components.

1, e-mail, SMS, instant messaging, forums and discussion forums, etc. , and establish an internal communication and exchange platform;

2, notification, news management, schedule management, work plan, work log, voting management and other functional components, the establishment of enterprise administrative office platform;

3. The workflow system provides flexible and visual "intelligent form designer" and "process designer", provides powerful workflow engine and business engine, and provides complete functions such as process processing, monitoring, overtime reminder and data analysis. , establish an enterprise process processing platform;

4. Establish subsystems and functional components such as human resources, intellectual cooperation and task center of enterprise business processing platform, as well as functional components such as network disk, picture browsing and document retrieval center, and establish enterprise knowledge management platform;

5, meeting management, vehicle management, fixed assets management, office supplies management, contract management, budget management, book management, file management, address book and other functional components, and establish an enterprise resource management platform;

6, customer management, contact management, documentary management, customer contract management, product management, after-sales service management and other functions, the establishment of enterprise CRM customer relationship management.

7. The product fully supports mobile office, and can complete process handling and approval on handheld mobile devices under iOS and Andriod platforms, and access emails, news, announcements, schedules, logs, workflow handling, documents to be received, documents to be read, personal network disks, public network disks, address books, employee inquiries, report consultation, mobile attendance check-in, plan management and task management at any time and anywhere.

Photo upload, offline push, voice WeChat, rich functions to ensure work efficiency.

8. The product further provides a number of practical extension components such as instant messaging and attachment encryption, which further enriches the functions of the product and meets the needs of customers in different industries and at different levels.

9. The sending and receiving of official documents can be set flexibly through the workflow engine. The authority of each link is carefully controlled, the process is up to standard, the design is reasonable, the red sign is concise and safe, and it supports waiting to be received, sending feedback and circulating feedback to meet the official documents and government affairs needs of units at all levels.

10, user-defined chart analysis, supports single-table and multi-table analysis, supports graphical analysis such as histogram, pie chart, line chart and funnel chart, and also supports various statistical conditions, which strongly supports the statistics, analysis and decision-making of various business and management data of enterprises. The external database can be used immediately without development connection.

1 1. integrate DingTalk and wechat enterprise number to make communication and office more timely and efficient.

12. Based on this platform, customized functional modules can be developed according to specific requirements.

Question 6: What are the advantages of paperless office? Paperless office in Zaoshang is actually a small function of office automation, which can be applied to ordinary documents and objects, and can also be used as a camera to spread images in real time.

It also has supporting software that integrates various application functions, such as routine scanning, object projection, OCR recognition, document picture editing and exporting, e-mail and so on. , a variety of practical functions in one, scanning input, classified storage, paperless operation. Equipped with professional manuscript positioning table, set A4 and A5 formats and business card positioning grid, and the manuscript can be scanned and positioned easily. It adopts humanized folding design, and the left and right sides are folded to reduce the volume, so that the mobile office can do whatever it wants. Using USB power supply mode, no other external power supply is needed, which greatly reduces power consumption; Realize the whole digital operation, paperless operation effectively avoid pollution, and create a low-carbon and energy-saving green office environment.

Question 7: the purpose of paperless office (briefly) paperless office refers to the use of modern network technology for office work. The main media tools are computers and other modern office tools, which can handle all kinds of business and transactions without pen and paper. From the end of the 20th century to the beginning of this century, it gradually increased, and it is expected to reach popularity in the first decade of this century.

Administrative organs, enterprises and institutions often publish official documents, news, announcements and notices at home and abroad. In the past, it was printed and pasted, with weak liquidity, small influence and narrow audience.

Paperless office can transmit this information to the computers of their respective staff or employees through computers and networks.

Today, with the rapid development of modernization and informatization, the new networked office has challenged the traditional "official document round-trip" office mode, and the convenient and fast e-government has been popularized, and the new trend of "paperless office" has risen rapidly around the world.

Today, with the help of the network environment, I will talk about my preliminary understanding of "paperless office" and share with you.

First of all, paperless office has many advantages.

1. Click the mouse to improve work efficiency.

Improving efficiency, sharing information and working together are the main starting points for most enterprises to implement paperless office. The convenience and quickness of e-government has benefited everyone, and many complicated and redundant tasks can be easily completed with a little effort. Paperless office is mainly built on the basis of internal LAN, and information sharing and collaborative office can be realized by using network interconnection. The main starting point of adopting this network office mode is to improve work efficiency. This way of working greatly improves work efficiency and reduces work burden.

As we all know, from a long time ago to the rapid development of science and technology today, whether it is confidential documents, important meeting contents or notices, the contents are put on paper, then printed and copied, and then sent to various departments by correspondents. Efficiency is very low, and a lot of time, manpower and material resources are wasted on printing and distribution. The information of various departments can't be communicated in time, which causes a lot of inconvenience. After using the internet, everyone knows that the exchange of network information is very fast. Just press the file to be sent, or even dozens of files, and the other party will receive it soon. The work efficiency has been greatly improved. Now, at the click of a finger, dozens of notices are sent out instantly. Save both labor and money!

2. As soon as the keyboard is tapped, the cost is reduced.

In addition to "saving labor", "saving money" is also an important reason for enterprises to adopt network interconnection office system. Internet interconnection has unconsciously saved a lot of resources for enterprises and cut huge office expenses. Since it is a network electronic document, saving resources naturally starts with saving paper, which greatly reduces the office expenses such as printing and using paper for paper documents. The use of electronic documents and the opening of network interconnection have saved the postage, travel expenses, communication expenses and manpower required for mailing paper documents, which not only effectively improved office efficiency, but also saved a lot of related office expenses. In addition, with the increase of electronic documents and the decrease of paper documents, enterprises will save a lot of manpower and space when solving a large number of problems of mountains and rivers. In addition, the realization of e-government can also make the existing fixed assets fully effective and make the best use of them. Previously, although many enterprises were equipped with computers, due to the lack of network interconnection, many computers were reduced to typewriters or game machines, and the functions of computers were rarely played.

Only by realizing network interconnection and paperless office can the computer really play its convenient and fast functions. These are the advantages of "paperless office". At the beginning, every invention may not be recognized by everyone. It takes time to operate and run in, and finally it is recognized by everyone.

Question 8: What is paperless office? Paperless office is to use modern network technology to carry out paperless business and things. There are also many paperless systems in China, such as Tiger Tiger, you can go online to find out. We use this company's paperless office oa system, which has eight modules. Not limited by time and space. The overall feeling we use is that the work efficiency has improved a lot, and the communication between colleagues is super convenient. It's quite convenient to work with a mobile phone. I think such a mobile OA system will become more and more common in the future.

Question 9: What are the advantages of paperless office? Many people know the significance of paperless office, but we haven't seen any company really realize paperless office. So is it necessary to mention paperless office? I have talked to many people about this problem, and everyone has a deep feeling.

One of the most frequently asked questions is that the last set of office automation software is the means for enterprises to implement paperless office, but after the implementation, paper has not been reduced, but has been used more. The leaders of some enterprises or departments, with limited computer application level, are unwilling to use computers to handle some work, and are willing to use paper to feel more secure. There is even a comparison between departments to see who prints clearly and beautifully. If you use a stylus printer, I'll use a laser printer. If you are black and white, I will use color. So sometimes some leaders' preferences lead to a lot of paper waste. The development of office automation makes it possible to save paper or even paperless office. For example, e-mail and the Internet can easily provide relevant information to all parties in need, and of course, they can also be saved without using paper as a carrier. But good wishes are not equal to reality. The reality is that the global office paper is still growing at a rate of 4% ~ 7% every year. At this rate, the global office paper will double in 10.

There are also some people who think that increasing the amount of paper used in paperless office is temporary, just like boxing. Before punching, the hand should be retracted first, so that the punch can be more powerful. Nowadays, a lot of paper is used for a paperless future. This sounds reasonable, and people's understanding of paperless is so limited. In fact, enterprises spend money, set up local area networks and connect to the Internet not only to save some paper. Of course, office expenses can be continuously reduced by establishing office automation system, and the starting point of establishing the system should be to improve the level of office management.

At present, the standard of office automation is still in formation, and the product content of many manufacturers is also very different. But the system in everyone's mind should include: document processing, email, meeting management, file management, information release, electronic forum, work management and so on. In fact, after several years of development, great changes have taken place in the content and form of office automation system. After the development in the late 1980s 10 years, the office automation system in China has developed from providing auxiliary office for single computers to large-scale collaborative work management for enterprise-level applications today. At present, the domestic office automation system has gone through three stages of development and achieved two revolutionary leaps. The first generation of office system, which began in the mid-1980s, took personal computers and office suites as the main symbols, realized the electronization of data statistics and document writing, and completed the leap of office information carrier from the original paper media to electronic bit mode. Since the mid-1990s, with the emergence of workflow groupware technology represented by Lotus Notes and the rapid development of network communication technology, the office automation system has undergone the first revolutionary evolution. The second generation office automation system, which is characterized by network technology and collaborative work technology, has realized workflow automation and made a leap from traditional manual mode to workflow automation mode. With the coming of the era of knowledge economy in 2 1 century, knowledge has become the key resource for economic growth, social development and enterprise growth, and mastering and utilizing knowledge to the maximum has increasingly become the core of information construction in enterprises and institutions. With the unprecedented emphasis on knowledge, the workflow-centered office automation system has been upgraded to the third generation office automation system centered on knowledge management.

Although the office automation system has been integrated with new management ideas such as knowledge management, we found that there are still many unsatisfactory aspects that affect the process of paperless office.

1, the understanding of office automation system is quite different.

In the eyes of many people, the office automation system mainly deals with some official documents, sends and receives emails, and realizes the computerization of paper work. In fact, many people have this idea, but I didn't know that office automation is very knowledgeable, involving behavioral science, management science, sociology, systems engineering and other disciplines. The application of office automation has become one of the symbols of enterprise management modernization.

The core problem of office automation is how to improve the daily office efficiency. Therefore, all the contents of our daily work can be classified into the scope of office automation system processing, such as word processing, fax, application approval, office supplies, official document management, book management, meeting management, data management, file management, customer management, order sales, and even inventory management ... >>