How to do a good job in 5S management

How to do a good job in 5S management

The definition, purpose and implementation essentials of 5S management

★ 1S----Organization

Definition :

◇Divide anything in the workplace into necessary and unnecessary things;

◇Clearly and strictly distinguish between necessary things and unnecessary things;< /p>

◇Unnecessary things should be disposed of as soon as possible.

Correct value awareness - use value, not original purchase value.

Purpose:

●Free up space and make full use of it

●Prevent misuse and misdirection

●Create a refreshing workplace

During the production process, there are often some residual materials, products to be repaired, reworked products, scrapped products, etc. left on site, which not only occupy space but also hinder production, including some fixtures, measuring tools, and machines that can no longer be used. Equipment, if not removed promptly, can make the site cluttered.

Placing unnecessary items at the production site is a waste: even a spacious workplace will become cramped. Shelves, cabinets, etc. are occupied by debris and reduce their use value. It increases the difficulty of finding tools, parts and other items and wastes time. Items are placed in a haphazard manner, making inventory more difficult and causing inaccurate cost accounting.

Note:

Be determined and unnecessary items should be disposed of decisively.

Implementation essentials:

⑴. Comprehensive inspection of your own workplace (scope), including what is visible and invisible

⑵. Develop "must" and "unnecessary" criteria

⑶, remove unnecessary items from the workplace

⑷, investigate the frequency of use of necessary items, and determine daily usage and placement

⑸. Develop waste disposal methods

⑹. Daily self-examination

★ 2S----Reorganization

Definition:

◇Place the necessary items left on site after sorting into categories and arrange them neatly.

◇Clear quantity and effective identification.

Purpose:

●Clear the workplace

●Neat and tidy working environment

●Eliminate the time of looking for items

●Eliminate excessive backlog items

Note:

This is the basis for improving efficiency.

Implementation essentials:

1. The finishing work in the previous step must be implemented

2. The required items must be clearly placed in the place

3 , placed neatly and orderly

4. Floor marking and positioning

5. Places and items marked

6. Develop waste disposal methods

The "three elements" of rectification: location, method, and identification

Placement--the placement location of items must be 100% set in principle.

· The storage of items must be at a fixed location, volume, and quantity

· Only items that are truly needed should be placed near the production line

Placement method----easy to access .

· Do not exceed the specified scope

· Pay more attention to the placement method

Identification method - in principle, the placement location and items are one-to-one express.

· Representation of present objects and the location of placement

· Certain representation methods should be unified throughout the company

· Work harder on representation methods

Reorganized \"3 fixed\" principles: fixed point, fixed volume, quantitative

Fixed point: where to put it appropriately

Fixed volume: what container and color to use

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Quantitative: Specify the appropriate quantity

Key points:

● The result of the rectification should be a state where anyone can immediately take out what they need

< p>● From the perspective of newcomers and other people in the workplace, it is more clear what should be placed where

● Find a way to make items available for immediate use

● In addition, it should be easy to restore to the original position after use, and you can know immediately if there is no recovery or misplacement

★ 3S----Cleaning

Definition:

◇Clean the workplace.

◇Keep the workplace clean and bright.

Purpose:

●Eliminate dirt and keep the workplace clean and bright

●Stabilize quality

●Reduce industrial injuries

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Points to note:

Responsibility and institutionalization.

Implementation essentials:

1. Establish cleaning responsibility areas (indoor and outdoor)

2. Carry out routine cleaning and clean up dirt

< p>3. Investigate the sources of pollution and eliminate or isolate them

4. Establish cleaning standards as standards

5. Start a company-wide cleaning and clean every place

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● Cleaning is to make the workplace into a state where there is no garbage or dirt. Although it has been sorted and reorganized, and the things you need can be obtained immediately, the things taken out must be in a state that can be used normally. . Achieving this state is the first purpose of cleaning, especially when the current emphasis is on the manufacturing of high-quality, high-value-added products, and contamination by garbage or dust that causes poor quality is not allowed.

★ 4S----Cleaning

Definition:

◇ Institutionalize and standardize the above 3S implementation practices.

Purpose:

● Maintain the results of the above 3S

Points to note:

Systematize and conduct regular inspections.

Implementation essentials:

1. Implement the previous 3S work

2. Develop the benchmark for visual management

3. Develop the 5S implementation Methods

4. Formulate evaluation and audit methods

5. Formulate a reward and punishment system and strengthen implementation

6. Senior supervisors often take the lead in inspections to attract the attention of all employees 5S activities.

● Once the 5S activity starts, it cannot become ambiguous midway. If it cannot be implemented to the end, it will form another stain, and this stain will create a conservative and rigid atmosphere in the company: everything our company does is done halfway, it will not succeed anyway, so just deal with it. To break this conservative and rigid phenomenon, it will only take longer to correct.

★ 5S----Literacy

Definition: Through morning meetings and other means, improve employees’ civility and politeness, enhance team awareness, and develop good work habits of acting in accordance with regulations.

Purpose: To improve people's quality and enable employees to be serious about any work.

Points to note:

Only by persisting for a long time can you develop good habits.

Implementation essentials:

1. Develop identification standards for clothing, armbands, work hats, etc.

2. Develop relevant company rules and regulations

3. Formulate etiquette codes

4. Education and training (strengthen 5S education and practice for new employees)

5. Promote various spiritual improvement activities (morning meetings, routine greetings, Politeness campaign, etc.)

6. Promote various incentive activities and abide by rules and regulations

How to do a good job in 5S on-site management

Draft of 5S management specifications

Article 1 General Principles

In order to create a clean, tidy, comfortable and reasonable workplace and space environment for employees, and to elevate the company's office management and cultural construction to a new level, the following system is formulated .

Article 2: This system applies to all employees of the company headquarters and overseas companies.

Article 3 Organization

1. Take inventory of files (including electronic documents) every month and divide files into necessary (valid) and unnecessary (expired and invalid) and unnecessary All destroyed. Necessary documents are submitted to the Secretariat and filed in the archives.

2. Inventory the form records (including electronic documents) every month, and the valid form records after the inventory will be handed over to the secretarial department and filed in the archives room.

3. Make an inventory of items, equipment, and spaces in the area under your jurisdiction, and distinguish between "necessary" and "unnecessary";

The classification is as follows:

1) Equipment: computers, printers, stationery, books, etc.;

2) Space: cabinets, tables, chairs, storage boxes, etc.

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5. "Unnecessary" items will be scrapped or auctioned together after being determined by the heads of each department;

Benchmark table of frequency of use and common usage of necessary items

Usage level Frequency of use disposal method

Low? Items that have not been used in the past year and cannot be reused. Disposal

An item that has only been used once in the past 6 months. Items used once a month are stored together (e.g. filed or stored in a warehouse)

High? Items used once a week Items used every day Items used every hour Keep at your desk or carry with you< /p>

Article 4: Reorganize the deck area:

1. Desk: Except for documents, computers, cups, phones, and stationery, no other items are allowed to be placed on the desktop; stationery must be placed vertically put. Commonly used office supplies: pens, staplers, correction fluid, post-it notes, sticky notes, erasers, and calculators can be concentrated in a certain area of ??the desk, and computer cables, network cables, and telephone cables are placed in an orderly manner; The desktop should be cleaned up if you leave for more than half an hour.

2. Drawers: Try not to put office supplies in drawers. The bottom drawer can store A4 files and materials; to make full use of this space, you can store the following things: Personal things Personal reference materials (folders, dictionaries, manuals, product catalogs, etc.) Files (various information , drafted documents, etc.) blank manuscript paper, infrequently used stationery, etc.

3. Seats: Do not place anything on the backrest or seat. Adjust the chair when the person leaves, and do not leave for more than half an hour. , the chair should be put back into the table hole;

4. Computer: The computer is placed in the left front corner of the desk, and the vertical host is placed under the table;

5. Card screen: not allowed inside or outside There are any postings;

6. Trash basket: covered with a plastic bag and placed in the front right corner of the desk;

7. No debris should be accumulated under the desk hole.

8. Coat and handbags: Please hang them in the cloakroom or drawer. It is strictly prohibited to place them on desks and chairs. Office rectification:

1. Office: There are no other items on the desktop except desk supplies, file boxes, pen holders, documents, and computers purchased by the company;

2. Drawers: Same as the card area. ;

3. Computer: The desktop is placed against the wall at a 45-degree angle, and the vertical host is placed under the desktop;

4. Trash basket: placed behind the desk;

< p>5. Water dispenser: placed in a designated place and not allowed to be moved at will;

6. Newspapers and periodicals: must be put on the newspaper rack, or placed in the desk after reading;

7. Coats Handbag: Standardize the management and rectification of documents and information in the same deck area:

1. File management is implemented in accordance with the "Group File Management System"

2. Files are classified as pending, in processing Classification placement has been processed, in addition to confidential files. According to the application conditions, they should be divided into three types: daily use, commonly used and often not used. Frequently used files should be disposed of as soon as possible;

3. Electronic documents and data in the hard disk must be clearly organized, and electronic files must be For permanent and long-term storage, two sets of media materials such as paper and office software should be archived;

4. The floppy disks storing public information should be protected so that everyone can use them consciously and carefully. And in order to clearly link the information stored in the hard disk and the floppy disk, it is recommended to indicate the title on the label of the floppy disk. Also sort the floppy disks. After modification, be sure to indicate the title and date. At the same time, floppy disks should be stored in special folders just like files.

Organize letters and emails (OA):

1. Make a temporary folder, put letters that cannot be processed immediately, and put things that must be saved in a letter storage book;

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2. Important emails in office automation should be backed up in time; a special folder should be created on the computer hard drive, and emails that cannot be processed should be stored in it;

3. In order to reduce the load on the server and improve response Speed, in office automation, the number of viewed emails should not exceed a certain number. Managers and division directors should not exceed 100 emails, directors should not exceed 50 emails, and employees should not exceed 20 emails. The system administrator conducts spot checks from time to time.

Article 5 Cleaning

The company’s new office building has dedicated cleaning staff. Public areas (such as passages and stairs) do not need to be cleaned. The cleaning objects are mainly personal offices. Area: desktop, desk hole; office equipment: computers, fax machines, copiers, printers, etc.

Cleaning standards

Object cleaning standards require periodic cleaning time

The desktop in the personal area is clean and tidy, and there is no garbage or debris left in the table hole. Clean it for 5 minutes every day for 5 minutes after get off work.

The front, back and air supply vents of the main unit of office equipment and key parts should be free of dirt every week. Once every Friday 15 minutes before get off work

There should be no invalid files on the document desktop or computer, and confidential documents should not be easily seen

Forms that have exceeded the retention period will be destroyed in a centralized manner in a timely manner. Binding forms and sending them to the secretarial department for filing

No worn cards, brochures, files, newspapers, etc.

No useless manuscripts and documents unrelated to work

Monthly Once

At the end of the month

Article 6 Cleaning and implementation of sorting, rectification and cleaning work.

1. Thoroughly implement the previous sorting, rectification and cleaning work.

2. Use cultural promotion activities to maintain a fresh and active atmosphere and maintain 5S awareness

Article 7 Competencies Comply with the relevant provisions of the "Group Employee Handbook" Comply with the "Company Daily Management Regulations" Competencies Inspections

The administrative department conducts routine inspections twice a day (morning and noon)

At the end of each month, the 5S Implementation Committee inspects the 5S implementation of the entire company

5S The chairman of the implementation committee conducts irregular inspections of the company

Rewards and Punishment Regulations

A scoring system is adopted. Each person will be awarded 100 points per month. Anyone who violates the above-mentioned arrangement, rectification and cleaning management regulations once 5 points will be deducted, and 10 points will be deducted for those who violate the "Company Daily Management Regulations".

The Administration Department conducts daily inspections and violators will be announced on the office automation website. Statistics will be conducted at the end of the month, and those with 5 points deducted will be given a warning. Those with 10 points deducted will have their monthly salary deducted at 50 yuan, those with 15 points will have their salary deducted 100 yuan, and so on.

The average score of all employees in each company and department every month is used as the monthly score of each company and department. The employees of the company and department that rank first for two consecutive months will be given the average score for that month. 10% of the bonus will be rewarded; employees of the company or department ranking last for two consecutive months will be deducted 10% of the average bonus of the month.

At the end of the year, the monthly scores of each employee are added up, and the one with the highest score is rated as a "5S Advanced Individual" and given spiritual and material rewards.