Foreign trade import and export document preparation process is more detailed.

Accept the inquiry from the consignor

1. Shipping inquiry: ① Know the port of shipment to all continents, the books commonly used by major shipping routes, the port to be served by the consignor

Price ② Information on the shipping schedule of major shipping companies ③ Ask the consignor for some kinds of information, such as the name of the goods, risk level, etc. when necessary. (Waterway Dangerous Regulations) 2. Inquiry for land transportation: (RMB fee) ① It is necessary to know the kilometers of major cities and the price of towing boxes; ② The packing price of each port area; ③ The charging standards for customs declaration, commodity inspection and animal and plant inspection. 3. If it cannot be provided in time, please ask the customer to leave contact elements such as phone number and surname, so as to reply to the owner in the shortest possible time.

receiving orders (consigned by the consignor)

After accepting consigned by the consignor (usually faxed), the key information to be clear is as follows: 1. Shipping date, number of pieces 2. Box type, container quantity 3. Gross weight 4. Volume The maximum volume of each type is: (length * width * height) loadable volume. Loadable weight 1× 2gp = 31cbm6 * 2.38 * 2.38 25 17mt1× 4gp = 67cbm12 * 2.38 * 2.38 55 25mt1× 4hc = 76cbm12 * 2.7 * 2.38 1× 45gp = 86cbm (Note: GP general purpose CBM cubic metre; MT metric ton metric tons; HC high cubic high box) 5. Payment terms, contact method of the consignor 6. Case making, door-to-door or built-in

Booking space

1. Preparation of power of attorney (ten-sheet); When making documents, we should ensure the accuracy and consistency of the original consignment data to the greatest extent, so as to reduce the frequent changes in the subsequent process. 2. Booking space with the company's booking stamp: If it is necessary to provide accessories for booking space (such as the shipping company's price confirmation), you should prepare them together before booking space. 3. Obtain the stowage receipt, and extract the information of ship name, voyage and bill of lading number. 4. Packing 1. Door to door: Fill in the packing plan: the packing time, ship name, voyage, customs clearance number, transit port, destination port, gross weight, number of pieces, volume, door point, contact person, telephone number and other factors, and arrange the good train 1-2 days before the customs clearance date (two days before the shipment date). 2. Packing: Fill in the packing plan: the ship name, voyage number, transit port, destination port, gross weight, number of pieces, volume, number of incoming cabins, etc., and arrange the train 1-2 days before the closing date (two days before the shipment date). 3. Obtain the packing list (CLP) obtained by two methods of box making

Customs declaration (sometimes at the same time, sometimes before box making)

1. Understand the information required for customs declaration of frequently exported goods. ① Commodity inspection; ② Quota; ③ License; ④ Certificate of origin; ⑤ Trademark authorization ;⑤Goods exported to Hong Kong exceed 1,; goods exported to other regions exceed 1,; foreign exchange settlement memo (copy) shall be provided for verification; ⑥ Chamber of Commerce's price check stamp shall be provided; 2. Fill in the name and voyage of the ship, bill of lading number, corresponding packing list, invoice, gross and net weight, number, package type, amount and volume displayed, and check the correctness of the customs declaration form. 3. Display the "Chinese name" of the goods where the customs declaration is located, check the commodity code against the customs code book, check whether they are consistent, determine the unit of measurement according to the code, and read the missing customs declaration elements according to the regulatory conditions listed by the customs. 4. Prepare the declaration power of attorney, customs declaration form, manual, invoice, packing list, verification form, stowage receipt (after the fifth copy of the ten-copy form), change form (if necessary) and other required materials, and clear the customs one day before the customs clearance. 5. Follow dock receipt to ensure stowage on board. 6. If there is a next voyage, the goods still need to be shipped, such as licenses, quotas, commodity inspection, animal and plant inspection and other documents and materials, and the notice of customs clearance and re-allocation should arrive one week before the scheduled ship date, so that (the shipping department) can successfully withdraw the materials and reuse them. Otherwise, it will only postpone the shipping schedule and cause trouble.

confirmation and modification of the bill of lading

1. ask the customer about the issuing form of the "bill of lading": ① power release: the customer needs to provide the original "power release guarantee" (keep a copy), and then issue the company's "guarantee" to the shipping company for power release. (2) Pre-borrowing (if feasible) requires the customer to provide the original "Pre-borrowing Letter of Guarantee" (as a copy), and then issue the company's "Letter of Guarantee" to the shipping company for pre-borrowing. (3) Backsigning (if feasible) requires the customer to provide the original "Backsigning Guarantee" (for the record), and then issue the company's "Guarantee" to the shipping company for backsigning. * In this case, HOUSE B/L. ④ bills are mostly issued: three to four days after the ship leaves (waiting for the manifest to arrive at the customs to ensure the tax refund), and then one customs bill is split into multiple customs bills. ⑤ consolidation: wait 3-4 days after the ship leaves (waiting for the manifest to arrive at the customs to ensure the tax refund), and then combine multiple customs forms into one customs form. ⑤ release in different places: release in different places only after the consent of the shipping company is obtained, and the owner's letter of guarantee and the contact person, telephone number, fax number, company name, address and other information for receiving orders in different places are obtained. 2. According to the original information, fax it to the owner for confirmation, and establish the correct contents of the bill of lading according to the return.

Sign the bill

1. Check whether each original bill of lading is fully signed. 2. Do you need to sign by hand? Viii. Voyage expense settlement 1. Sea freight ① FREIGHT PREPAID) ② freight collected ② land freight ① booking ② customs declaration (including the expenses that have been declared before returning to customs) ③ packing (door-to-door) ④ Other expenses that should be considered: port flushing fee/customs flushing fee, commodity inspection, animal and plant inspection, delivery fee, express delivery fee, telex release and modification. Invoice issuance (sample bill of lading) 1. If the consignor picks up the parts by himself, he/she needs to sign for them. 2. If the goods are delivered by EMS or express delivery, he/she should indicate such elements as "Bill of LadingNo.", "InvoiceNo.", "VerificationNo.", "LicenseNo." and "QuotaNo." on the "address list" for future verification. 1. The voyage expenses should be cleared and returned in time within one month. (2) copy of dock receipt < the seventh copy of ten copies is the yellow copy > (3) copy of the original bill of lading; (4) copy of Container Load Plan; (5) correction sheet (triplicate and original). 2. Shortage (over-reporting and under-reporting) and over-reporting (under-reporting and over-reporting) ① If the ship fails to make timely corrections within five days (working days), a fine of 3,-5, yuan shall be paid first; Invoice and Packing list re-provided by the owner; copy of bill of lading re-provided by the owner (stamped with "confirmation stamp of copy of bill of lading"); original copy of copy of bill of lading (stamped with "confirmation stamp of copy of bill of lading") changed within five days after sailing; correct customs declaration [1]

Making export documents

A. Documentary bills are mainly used as bills of exchange in international trade. Pay attention to the following issues when making a draft. The terms of the ticket. A draft under the name of a letter of credit shall be filled in with the terms of issue. Including: the name of the issuing bank, the letter of credit number and the date of issuance. Amount of draft. The amount of draft under collection should be consistent with the invoice. If partial collection and partial letter of credit are used for settlement, the amounts of the two bills of exchange shall be filled in as required, and the sum of them is equal to the invoice amount. The draft under the letter of credit, if not stipulated in the letter of credit, should be consistent with the invoice amount. If the letter of credit stipulates that the amount of the draft is a few percent of the invoice, it shall be filled in as required. This practice is usually used to quote the middleman at the commission price, the invoice is made at the commission price, and the issuing bank deducts the commission at the time of payment. Name of payer. For a bill of exchange by collection, the drawee is the buyer. Under the letter of credit mode, the issuing bank of the letter of credit or its designated payment bank is the drawee. If the letter of credit is not stated, the issuing bank will be the drawee. Name of payee. The payee of a draft should be a bank. Under the letter of credit, the payee is usually the negotiating bank; Under the collection method, the payee can be the remitting bank, and all of them are made to order. In the collection, the exporter can also be written as the payee (the bill received), and then the payee will endorse it to the collecting bank as the entrusted collection. B. Commercial Invoice A commercial invoice is a list of delivery prices issued by the exporter, which is a general description of the goods to be shipped. The invoice fully reflects the contract contents. The main function of invoice is to provide the importer with the evidence for receiving goods, paying for goods and keeping accounts and paying taxes by importers and exporters. In the case of no bill of exchange (such as payment letter of credit, D/P at sight), invoice replaces bill of exchange as the basis of payment. There is no uniform format for invoices, and their contents should be in accordance with the provisions of the contract. When settling by letter of credit, they should also be in strict compliance with the provisions of the letter of credit. Invoice is the center of a complete set of freight documents, and other documents are prepared according to the contents of the invoice, so the production is not only correct, but also standardized, neat and beautiful. The production contents and precautions are as follows: Name of exporter. The top of the invoice must have the exporter's name, address, telex, fax and telephone number, in which the exporter's name and address should be consistent with the letter of credit. Name of invoice. Under the name of the exporter, the word "Cormercial Invoice" should be indicated. Invoice payable to. Usually foreign importers. In the case of letter of credit, unless otherwise stipulated, it shall be the applicant for opening the letter of credit. Invoice number, contract number, letter of credit number and invoice date. The invoice number shall be compiled by the exporter in sequence. The contract number and letter of credit number should be the same as those listed in the letter of credit, and if there is no such requirement in the letter of credit, they should also be listed. The date of invoice should not be too far away from the date of waybill, but it must be within the period of presentation and validity of the letter of credit. Place of shipment and destination. It should be consistent with the letter of credit, the destination should be clear and specific, and if there is a duplicate name, the country should be indicated. Marks and numbers (head). Where the certificate has a designated seal, it shall be made according to the certificate. If there is no provision, it shall be made by the shipper. Shipment by container can be replaced by container number and seal number. The shipping marks on the transport documents and insurance policies should be consistent with the invoices. Name, specification, package, quantity and number of pieces of goods. The description of the goods should conform to the requirements of the contract and must be completely consistent with the words used in the letter of credit. If the weight is listed in, the total gross weight and net weight should be listed. Unit price and total value. The unit price and total value must be accurately calculated, and there must be no contradiction between them and the quantity. The price terms (trade terms) should be set out. Banks can accept or reject invoices with a total value not exceeding the amount of the letter of credit. Additional proof. There are roughly the following types: (l) List of filling fees: freight, insurance and FOB price; (2) indicate a specific number, such as the import license number and the Brussels tariff number; (3) Proof sentences indicating the source of raw materials. Name of the issuer. The invoice is issued by the exporter and must be the beneficiary under the letter of credit. "UCP 5" stipulates that commercial invoices can only indicate the name of the single person without signing. If signature is required, it should be clearly stipulated in the certificate, such as Signed Commercial Invoice. C. transport documents transport documents vary according to different modes of trade. There are sea bills of lading, sea waybills, air waybills, railway waybills, cargo transport receipts and multimodal transport documents. China's foreign trade transportation mode is mainly by sea. This paper mainly introduces the preparation and matters needing attention of Bill of Lading. Shipper (shipper). Generally, it is the exporter, that is, the beneficiary of the letter of credit. If the applicant for opening the letter of credit stipulates in the letter of credit that a third-party bill of lading can be made, for example, asking a freight forwarder to be the shipper. Consignee (Consignee). This column is also called bill of lading payable. It should be made in strict accordance with the provisions of the letter of credit. If it is settled by collection. It is generally made into an indicating head-up. That is, it is written as "To order" or "To the order of x x X". It is not allowed to make a registered bill of lading in favor of the buyer or a bill of lading in order to avoid premature transfer of property rights. NotifyParty. This is the object that the ship sends the arrival notice when the goods arrive at the destination port, usually the importer or his agent. But in any case, it should be filled in according to the provisions of the letter of credit. If there is no provision in the letter of credit, it is advisable not to fill in the original bill of lading, but the name and address of the importer should still be filled in the duplicate bill of lading for the carrier's notice. Bill of lading number (b/lNo.). The number must be indicated on the bill of lading for verification, which is consistent with the number of the loading bill (also known as the first mate's receipt) or (container) dock receipt. A bill of lading without a number is invalid. Name and voyage (Name of Vessel; Voy No）。 Fill in the ship and voyage. If transshipment is made midway, only the name and voyage of the first voyage should be filled in. Port of Loading and Port of Discharge. The specific port name should be filled in. If different countries have the same name at the port of discharge, the country name should be added. If the port of discharge is selected, it should be fully listed. If London/Rotterdam/Hamburg is selected for unloading, fill in "option London/Rotterdam/Hamburg" in the column of unloading port, and the consignee must inform the ship's unloading port within the time specified by the shipping company before the ship arrives at the first unloading port, otherwise the ship can unload at any of these ports. No more than three ports can be selected, and they should be on the same route, and the freight will be charged according to the highest one? In case of transshipment midway, the name of transshipment port shall be filled in at the unloading port, and the destination port shall be filled in the column of "Final Destination". You can also fill in the port of destination in the port of discharge, and indicate transshipment at XX port "(W/Tat XX). Shipping marks. Consistent with the invoice. Number and Kind of Packages and Description of Goods. According to the actual situation. Several different packages of a bill of lading should be listed separately, and pallets and containers can also be listed as packages. Barely packed bundles and parts, bulk goods should be marked "In bulk". The general name of goods is allowed. But it shall not conflict with the description of the goods in the letter of credit. The chemical name of dangerous goods shall be clearly written, indicating IMCO CODE PAGE, UN CODE NO and CLASS NO. The refrigerated goods shall be marked with the required temperature. Gross Weight& size (gross weight &; Measurement）。 Unless otherwise stipulated in the letter of credit, the weight is in kilograms or metric tons, and the volume is in cubic meters. Freight& expenses (freight &; Charges）。 This column only fill in the freight payment, CFR and CIF terms, should fill in the Freight Prepaid (freight pre