How to write meeting minutes

How to write meeting minutes (5 articles) How to write meeting minutes 1

At 9:30 am on December 1, 20xx, Fengtai Power Generation Branch of Huai-Zhe Coal and Electricity Co., Ltd. The company’s department heads, project department heads and full-time safety officers attended the meeting. The meeting summarized and analyzed the branch's safety production work in November and made arrangements for the next stage of safety production work. The minutes of the meeting are as follows:

1. The meeting briefly summarized the safety production situation in x

1. Safety production situation:

The safety production situation in November was generally stable, and the units were operating safely and stably. As of November 30, the branch had no production safety accidents, equipment obstacles, abnormalities, attempts and other unsafe incidents. The two units had achieved zero non-stop, achieving There were 1,211 days of continuous safe production, and the power generation in XX was 738 million kilowatt-hours; the annual cumulative power generation was 7.439 billion kilowatt-hours. This year, we will strive to complete the power generation of 8.1 billion, which is a heavy task. Personnel at all levels of departments and project departments must raise their awareness and work together to continue to do a good job in various safety production tasks, improve equipment reliability, and ensure that the branch Completion of annual safety and business goals.

2. Safety management:

In November, the branch’s safety production work was carried out normally. Summarize the autumn safety inspection work, give recognition to departments and project departments that have done well in the autumn inspection work, analyze some serious and typical problems existing in a few departments and project departments, and put forward rectification requirements. At present, except for the postponement of individual rectification projects, most projects have been completed on schedule.

As time has entered the autumn and winter seasons when fires are common in Tianganwudan, in order to eliminate fire hazards and improve firefighting, self-rescue and escape capabilities, the branch has carried out "fire elimination" work. The Ministry of Environmental Protection organized more than 50 people to conduct fire protection knowledge training and fire-fighting drills, and conducted special inspections to "clear fire hazards" in dormitories, project departments, employee activity centers, warehouses, etc., and put forward rectification requirements for units with hidden dangers, and conducted closed-loop tracking. .

In order to speed up the standardization construction of the branch, in late October, the standardized information management module of the branch entered the trial operation stage. At present, newly compiled and revised standards by various departments of the branch can be submitted, reviewed, approved and released through the standardized information platform.

The management of safety rectification projects has been put into trial use on the EAM information platform. Through the standardized management of information processes, the filling, approval, rectification, extension, acceptance and other work of various rectification projects must be completed in accordance with the process specifications. The closed-loop management of rectification projects provides technical support and further improves the efficiency of rectification of safety and civilized production issues.

The branch organized an internal audit of the quality, safety, health and environment integrated management system. The audit revealed 44 general non-conformities and 93 observations and suggestions. It is currently organizing comprehensive rectification and implementation.

In order to improve the safe and civilized production management level of branch employees, the branch hired experts from consulting companies to come to the factory to conduct "6S" management training.

2. The meeting conscientiously implemented and studied the spirit of superior safety documents

1. Promulgated and implemented the "Notice on Issuing the Implementation Plan for Safety Production Standardization Work of Zheneng Group Electric Power Enterprises" (Zheneng Electric Power Company) [20xx] No. 681), relevant arrangements were made in accordance with the requirements of the notice.

2. Study and implement the spirit of the group company’s regular safety production video meeting in June, implement responsibilities, make every effort to implement various seasonal safety precautions, concentrate on safety production work at the end of the year, and ensure annual tasks Completely completed.

3. Organized and studied the "Spirit of the Supervision Work Conference on Energy Conservation and Emission Reduction in the Electric Power Industry" of the State Electric Power Regulatory Commission, and required all efforts to do a good job in "xx" energy conservation and emission reduction work.

3. The meeting coordinated and dealt with the following issues

1. The loss and damage of road manhole covers in the factory area occurred frequently, posing a potential traffic safety hazard.

In order to speed up the response and eliminate hidden dangers immediately, it is required that the cleaning staff of Huainan Tianda Longsheng Building Materials Resources Development Co., Ltd. (hereinafter referred to as Dasheng Company) should promptly discover and report the missing manhole covers to the Protection and Protection Department, and before replacing the manhole covers, In accordance with the requirements of the "Electrical Industry Safety Work Regulations", firm temporary fences and obvious warning signs must be installed. When the Environmental Protection Department discovers or receives a report that a manhole cover is missing, it must be replaced immediately. The Equipment Department must organize the production of manhole covers, reserve and replenish the first batch of supplies to the Insurance and Cooperation Department within a week, and then produce and supply them according to the demand quantity provided by the Insurance and Cooperation Department. If it is discovered again that manhole covers are missing and safety measures have not been taken, the branch office will conduct an assessment.

2. Due to the leakage of slag bin No. 1 and slag transport vehicles and the leakage of ash from furnace No. 1, there was a lot of coal ash on the road south of the main workshop of No. 1 machine, which affected the civilized production work of the branch. . Huainan Tianda Longsheng Building Materials Resources Development Co., Ltd. must properly manage the slag warehouse and slag trucks to prevent slag water from flowing out and contaminating the road. If slag water contaminates the road, it must be cleaned and flushed in time to keep the road clean. Regarding the ash leakage from Boiler No. 1, the Pingwei Project Department must clean it up in time to prevent fly ash from floating to the road south of the main workshop of No. 1 Boiler.

3. Strengthen the follow-up management of branch fly ash after it leaves the factory, and prevent environmental pollution problems caused by improper handling of ash by purchasers. Dasheng Company is responsible for the whole process of the ash treatment in our factory. We must track the disposal of our ash after it is transported out of the factory. It is strictly forbidden to dump the ash along the road or river and other behaviors that may cause environmental pollution. Conduct a thorough investigation of the possible environmental pollution caused by transportation out of the factory, conduct investigation and evidence collection, and report in writing to superiors and owners. The owner will try its best to coordinate and solve the problem, and if it cannot be solved, it will be reported to the superior.

IV. Shortcomings and improvement requirements in current safety management

1. The monthly safety production meeting should form a closed-loop management mechanism for meeting deployment work. In the report content of the monthly safety production meeting, each department and project department should report on the work arranged in the meeting minutes of the previous month's safety production meeting, the problems solved through coordination, and the implementation of continuous improvement requirements. Corresponding tasks were not completed as required. need to explain.

2. The content of the "Safety Briefing" compiled by the Quality Safety Department must be standardized, and the data listed in the briefing must be analyzed and processed. Data analysis must reflect management behaviors such as analysis of the causes of problems, exploration of solutions, formulation of preventive measures, and rewards and punishments for the superior and the inferior. The "Safety Briefing" also includes the investigation and management of equipment hazards, deficiencies in safety management and supervision, and the identification and prevention of production operation risks.

3. Yixing Boiler Sealing Engineering Co., Ltd. should strengthen the study and implementation of the branch's "Wenshi Production Management Standards" and strictly prohibit the random stacking of bamboo poles, scaffolding, trolleys and other objects; they should be dismantled in time after the operation is completed. Scaffolding; warehouse management should be strengthened and rectified in accordance with 6S standards.

4. The staff of Hubei Lingyu Electric Power Equipment Co., Ltd. changes too frequently, which is not conducive to the high-quality and efficient completion of normal maintenance work on the sootblower, and affects safe production. Hubei Lingyu Company is required to strengthen staff management, stabilize the workforce, and improve business levels.

5. The meeting arranged the key requirements for the next stage of work

1. Implement and complete the rectification and acceptance work of the autumn safety inspection of the branch, do a good job in data collation and data summary, and do it seriously Hao Group Company came to the factory to conduct a major autumn safety inspection. The Quality Safety Department will do a good job in welcoming inspections, and all departments and project departments will do a good job in cooperating with inspections.

2. Carefully protect against cold, frost, and small animals, and prevent the impact of rain, snow, ice, fog, and other severe weather on production safety. The equipment department should make specific cold and antifreeze measures based on the actual situation of the branch, issue them to various departments of the branch in the form of notices for implementation, and organize review and acceptance work. Each specific measure must be implemented and confirmed. Each major must formulate a detailed checklist in accordance with the issued requirements for cold and antifreeze measures, and implement inspection content, requirements, personnel, cycle frequency, etc. The operations department should carry out targeted accident drills related to cold and frost protection, and anticipate accidents that are likely to occur in winter, such as pressure transmitters freezing, coal bunkers freezing and unable to load coal, etc. Personnel on duty must be able to remain calm, respond in an orderly manner, and handle accidents properly once an accident occurs.

3. Continue to carry out equipment hidden danger investigation and management work.

Through the analysis of DCS, SIS system and remote diagnosis system data, we use scientific methods and data to determine the deterioration trend of equipment status, discover hidden dangers in advance, deal with them in advance, and prevent problems before they occur, ensuring the safe and reliable long-term operation of the equipment. All majors should formulate treatment plans as early as possible for the defects and hidden dangers of equipment, implement spare parts, understand the maintenance strength, maintenance tools and other resources, and make full preparations for emergency repairs at any time.

4. Further strengthen the two-ticket and three-system management of on-site operations, strictly manage and supervise the entire process of filling in work tickets, operation tickets, approval, implementation of safety measures, and licensing, and ensure that unqualified Those responsible for ticketing must be assessed, trained and educated, and those who work without tickets must be severely punished to ensure personal and equipment safety during maintenance operations.

5. All departments and project departments must conscientiously organize and carry out the standardization work of electric power safety production, and actively carry out the work in accordance with the overall deployment of the branch's standard implementation work.

6. Prepare the key points and guarantee measures for the company’s safety work in 20xx.

7. Prepare the company’s 20xx annual safety production responsibility letter.

8. Make a summary of the company’s safety expenses in 20xx and prepare the company’s safety expense plan for 20xx.

9. Organize and summarize the company’s “two measures” in 20xx and prepare the company’s “two measures” plan in 20xx.

10. Carry out the annual safety performance evaluation of the company’s outsourced units.

11. Organize the compliance evaluation of the company’s laws and regulations.

12. Do a good job in summarizing the company's annual safety work, and cooperate with Huai-Zhe Coal and Electricity Company to hold annual safety summary meetings.

13. According to the safety assessment rectification plan project, complete the rectification and review acceptance work in December. How to write meeting minutes 2

Throughout the day on February 2, led by the leadership team, the company leaders conducted a comprehensive review of the management, operation, equipment, power distribution and fire-fighting facilities of heat sources, heat exchange stations, offices, and charging offices. Conducted a production safety inspection. After the on-site inspection, the first quarter production safety inspection meeting was held in the Nancheng Heat Source Conference Room presided over by General Manager Kang Lijun. During the meeting, the company leaders talked about their thoughts on this safety inspection, sorted out the problems found, and especially emphasized the promotion of external network performance appraisal and safety production during the Spring Festival. The current minutes are as follows:

1. Impressions of the safety inspection

Under the leadership of the company, all employees focus on production safety and strictly implement the policy of "safety first, prevention first", Focus on heating production while ensuring safety. Good results have been achieved, and health, management, operation, and discipline have been greatly improved compared with previous years. This is inseparable from the joint efforts of all employees of the company. In the future work, all employees of the company will continue to work hard and strive for greater success.

2. Strengthen the management of production safety work

The company should also continue to strengthen the system construction of safety work, establish and improve safety management systems and safety management responsibilities, and strengthen the safety management of production. Safety work is the lifeline of heating production. All departments must put safety work first. In future work, company employees must be prepared for danger in times of peace and take precautions in terms of mentality and management in future work.

3. Safety work deployment in the next stage

The meeting emphasized that the focus of the next stage of work should be on continuing to inspect and inspect heating safety production work

Supervise. Strengthen the improvement and quantification of performance appraisals, implement various rules and regulations, and ensure the smooth completion of heating. The meeting also placed special emphasis on production safety during the Spring Festival.

IV. Inspection content

This safety production inspection mainly inspected the following three aspects:

1. Inspection system: each department is viewed from the inspection situation Able to implement various systems, employees are well dressed, behaved, and disciplined, and office management is outstanding.

2. Inspection of safety management: Judging from the inspection, each department adheres to safety management relatively well, especially the coal loading team, which has made great progress in management and hygiene.

3. Check equipment, sites, and hidden dangers: This inspection conducted a comprehensive and careful inspection of the company's boilers and ancillary equipment, mechanical and electrical equipment, transmission lines, fire protection facilities, and buildings to identify hidden dangers. as follows.

We must take it seriously, follow up and implement it as soon as possible and come up with specific plans at the regular production meeting next week.

5. The main problems identified in this safety production inspection are as follows:

1. The concrete of the water supply corbel bracket of Nancheng Heat Source No. 1 network fell off; an explosion-proof lamp in the inclined section of the coal loading was damaged ; The power distribution box in the canteen of Nancheng Heat Source is not installed; there are debris and diesel barrels in the generator room of Nancheng Heat Source; the sanitation of the flue gas monitoring room of Nancheng Heat Source needs to be strengthened; there are safety hazards in the plug-ins in the coal rest room of Nancheng Heat Source; the removal of Nancheng Heat Source The drainage ditch in the slag room has collapsed and cannot be used; the sanitation around the slag board room in Nancheng Heat Source's slag removal room is unqualified; the iron plate (empty cover for hoisting) on ??the ground between the slag removal machine heads in Nancheng Heat Source needs to be tightened; there is a memory in Nancheng Heat Source's No. 1 slag removal machine. The slag accumulation has not been cleaned; the water tank of the Nancheng heat source pump room is leaking (the first one on the south right);

2. Dongcheng heat source generator battery and commissioning problems; the Dongcheng heat source heat exchanger fins have not been replaced and not put into storage; Dongcheng heat source There are debris in the heat source distribution room; the ground under the desulfurization towers in the Dongcheng heat source desulfurization room collapsed;

3. Lianhuan Lake heat source chimney return to moisture and the location of the coal yard;

4. Charge 3 The walls of the hall are damp and the fire box lacks fire hoses; the floor drain of the second paid hall bathroom smells bad and there are cracks in the partition wall; 5. The ceiling of the 5# heat exchange station is leaking; the 9# heat exchange station is an unfinished project Statistics; The wall of the 8# heat exchange station is bulging; the check valve of the 12# heat exchange station is ringing, the wall is bulging, and the fence needs to be built; the fence of the 10# heat exchange station needs to be built; the insulation of the 20# heat exchange station is unqualified; 19 #The heat exchange station is not insulated; the temperature in the power distribution room of the 7# heat exchange station is high and a ventilation fan is added; the wall of the 11# heat exchange station is bulging and the water tank has cracks; the 14# heat exchange station has a high return temperature in the network; Long Electric Unit The plate exchanger is slightly leaking; the return temperature of the Tianhu Hotel unit is high; the soft water tank upstairs in the 4# heat exchange station is leaking; the temperature in the power distribution room of the 6# heat exchange station is high and the ventilation fan, the wall is bulging, and an electric meter should be installed in the water room; 1 The wall of #heat exchange station is bulging; the power distribution room of 16# heat exchange station is leaking and the roof is not waterproof; the salt tank of 2# heat exchange station is seriously corroded;

Participants: Kang Lijun, Li Bing, Liu Heran , Zhang Xinjie, Zhang Shukui, Feng Jun, Cong Haixia, Zhang Chunhong, Li Kun, Guo Shaochun

Record: How Guo Shaochun writes meeting minutes 3

1. Meeting minutes usually consist of three parts: title, body and signature. .

There are two situations in the title. One is the name of the meeting plus minutes, such as "Minutes of the National Rural Work Conference." The second is to add content and minutes to the meeting held by the agency, such as the "Minutes of the Provincial Economic and Trade Commission Meeting on Enterprises Turning around Losses".

The body of meeting minutes generally consists of two parts.

(1) Overview of the meeting. It mainly includes the meeting time, location, name, host, participants, and basic agenda.

(2) The spirit and agreed matters of the meeting. The minutes of executive meetings, office meetings, and regular daily work meetings generally include the content of the meeting and the matters agreed upon. Some may also outline the significance of the matters agreed upon. The minutes of working meetings, professional meetings and symposiums often also include experience, practices, opinions, measures and requirements for future work.

Sign the signature. Includes signature and time. Signatures are only used for office meeting minutes. Sign the full name of the leading agency that convened the meeting, write the year, month, and date of the document below, and stamp it with the official seal. General meeting minutes do not need to be signed, only the time of writing is written, and the official seal is stamped.

2. Format and writing of meeting minutes

Meeting minutes are generally divided into two parts. The first part at the beginning should generally state an overview of the meeting, including the time, location, session, organizer, list of attendees and attendees, moderator, meeting agenda and progress, and overall evaluation of the meeting. The second part is the central part of the minutes, reflecting the main spirit, discussion opinions and resolutions of the meeting. Depending on the nature, scale, and topics of the meeting, there can be roughly the following writing methods:

(1) Focused summary method. This way of writing is to summarize the basic situation of the meeting, the main issues discussed and researched, the understanding of the participants, and the relevant matters agreed upon (including measures, methods and requirements to solve the problem, etc.), and use a summary narrative method to give an overall elaboration and explanation. . This writing method is mostly used to hold small meetings, and the issues discussed are relatively concentrated and single, the opinions are relatively unified, easy to implement, and the writing length is relatively short. If there are many topics for the meeting, they can be listed in separate items.

(2) Itemized narrative method.

When convening large and medium-sized meetings or meetings with many topics, the method of itemized narrative is generally adopted, that is, the main content of the meeting is divided into several large issues, and then additional numbers or subtitles are added to write them in items. This writing method focuses on horizontal analysis and explanation. The content is relatively comprehensive and the problems are explained in detail. It often includes analysis of purpose, significance, current situation, and elaboration of goals, tasks, policies and measures, etc. This kind of minutes is generally used for meetings that require comprehensive understanding and in-depth implementation at the grassroots level.

(3) Speech summary method. This writing method is to organize the typical and representative speeches at the meeting, extract the main points and spiritual essence, and then elaborate on them according to the order of speeches or different contents. This way of writing can more faithfully reflect the opinions of the participants. This method of writing can be used for minutes of certain meetings that are arranged by superior authorities and require understanding of the different opinions of participants.

Sample meeting minutes

Hubei Dadu Real Estate Group Co., Ltd. "Group Personnel Structure and Division of Responsibilities" Meeting Minutes

Time: 7 pm on January 14, 20xx : 30-10:20

Location: Conference room on the third floor of the company

Moderator: Yi Renjun

Participants:

1. Personnel present: Yi Renjun, Zhang Zhijun, Wang Huayun, Kangwei Dingtao, Yang Wenzhi, Yan Junjie

2. Personnel present: Wang Chunli, Zhang Ying, Yan Jingjing, Chen Ying

3. Minutes of the meeting: Qin Guoxin

Key points of the topic:

1. Deploy the organizational personnel structure and division of responsibilities plan of the group company, which will be determined after discussion by the participants.

(1) The group’s organizational and personnel structure is divided into “two systems” and “eight centers”. The "two major systems" are the "business system" and the "management system" respectively; the "eight major centers" are respectively classified into the "two major systems". Among them, the "Business System" has three major centers including the Strategy and Marketing Center, Product and Technology Center, and Construction Center. The "Management System" has the President's Office, Management Center, Finance Center, Bidding and Procurement Center, and City Service Center (i.e. Property Management Center) and other five major centers.

(2) The specific division of responsibilities of each "center" is as follows:

1. Strategy and Marketing Center: Mainly responsible for three tasks: project planning, project promotion, project marketing and investment promotion. ;

2. Product and Technology Center: Mainly responsible for five tasks including city and project planning, development product design, development product cost research and control, development product equipment research and selection, and product quality supervision and control. ;

3. Construction Center: Mainly responsible for three tasks including construction project land acquisition planning and construction application, project construction management, and construction project cost budget and final accounting;

4. President's Office : Mainly responsible for the formulation and improvement of the group company's basic management system, the formulation, inspection and assessment of the group's annual work plan, the implementation and implementation of matters agreed upon at the president's office meeting and supervision and inspection meetings, and responsible for the group's external publicity work (excluding project marketing publicity), Responsible for the group's external reception (external guests such as party and government agencies, enterprises and institutions, public relations and external relations), responsible for the group's internal audit and legal affairs (administrative supervision and financial audit, employee compliance with laws and regulations, internal contract review, etc.), and responsible for coordination Seven tasks including the work of various departments within the group and contacting the management center;

5. Management Center: Mainly responsible for the daily administrative management of the group company (including license processing), human resources management, logistics services and management (coordination The Property Management Center has four tasks including the management of office buildings and canteens) and the company’s fixed assets management (management of office building equipment, vehicles, computers, telephones and other production materials);

6. Financial Center: Mainly Responsible for group financing and guarantees and other financial work, group accounting and branch financial review, securities and capital management;

7. Tendering and Procurement Center (Tendering and Bidding Committee): Mainly responsible for all aspects of the group The bidding organization and management of various types of construction projects, the bidding organization and management of the group's various equipment and material procurement (strategic bidding and strategic procurement direction), and the group's procurement of various equipment and materials;

8. Urban Service Center (Property Management Center): Mainly responsible for three tasks: China Optics Valley·Etopia urban operation research and management and preliminary basic management, property management of group development projects, health services and canteen management of the group headquarters office building .

2. The general manager of each "center" reported on the department's organizational personnel structure and position setting. After discussion, the position setting and staffing of each "center" of the group were determined.

1. Product and Technology Center: It consists of Low Carbon Intelligence Department (2 people), Administrative Clerk (1 person), Urban Planning Department (1 person), Building Structure Department (2 people), and Municipal Engineering Department (1 person), Water and Electrical Equipment Department (2 people), Landscape Gardening Department (1 person). Including 1 general manager, 1 deputy general manager of the "center", 7 departments and offices, and a fixed quota of 13 people;

2. Strategic R&D Center: There is a planning department (manager, 1 specialist 3 people), Investment Department (1 manager and 2 specialists), Marketing Department (1 manager and 2 marketing specialists), Advertising Department (1 manager and 1 graphic designer and 1 advertising copywriter each). In addition, there is 1 website operation specialist, 1 administrative clerk, including 1 general manager and 1 deputy general manager of the "center", 4 departments and offices, and a fixed quota of 17 people;

3. Construction Center: It consists of the Planning and Construction Department (1 manager and 2 specialists), Engineering Department (8 people), Land Acquisition Office (Old City Renovation Office) (2 people), Equipment Department (2 people), and Cost Department (2 people) ), 1 administrative back office person, including 1 general manager of the "center", 2 deputy general managers (1 person in charge of development, 1 person in charge of engineering), *** 6 departments and offices, and a total of 22 people in the fixed quota; < /p>

4. Financial Center: It consists of the Financing Department (3 people), the Accounting Department (2 accountants and 1 cashier), ***2 departments have a fixed quota of 6 people; How to write meeting minutes 4

Agencies, people's organizations, enterprises and institutions at all levels should hold frequent meetings to exchange information, study problems, arrange work, etc., summarize the situation and spirit of the meetings, and record the decision-making opinions. This forms a meeting. summary. Therefore, meeting minutes are official documents that record and convey the status of the meeting and the matters agreed upon.

1. Types of meeting minutes

According to the writing form and function, there are generally two types of meeting minutes:

1. Office meeting minutes

This is a summary of the work research, discussions, and decisions made by this system and this department. This kind of office meeting that handles daily work has a relatively fixed time and often takes the form of a regular meeting. Only one or a few issues are studied at a meeting; the meeting scale is small, and the writing of minutes is relatively simple.

2. Minutes of a special meeting

This is a minute formed by holding a meeting to study a certain issue, conduct a more in-depth discussion, and then draw corresponding conclusions. Thematic meetings should not only record the conclusions of the meeting, but also clarify the basis for the conclusions. This kind of special meeting generally has no fixed time and often takes the form of a symposium; the scale of the meeting is large, and the writing of meeting minutes is also more complicated.

2. Format and writing requirements of meeting minutes

1. Title

The title of meeting minutes is generally written by adding the word "minutes" after the name of the meeting. , that is, "X

2. Text

The beginning of the text generally summarizes the meeting, including the purpose, basis, time, location, attendees, attendees, host, etc. of the meeting. For large meetings, it is generally only necessary to list which units will participate and how many people will be present. It is not necessary to list all the names of the participants. The main part of the text includes the situation of the meeting, the decisions made, and also summarizes the main spirit of the meeting. The concluding part generally proposes measures to implement the spirit of the meeting, and makes requests or calls to the participating units.

In terms of writing method, the text generally has two forms of expression, one is partial writing and the other is total fraction writing. The itemized writing method is to arrange the meeting overview, topics, decisions, etc. into items to make it clear at a glance. This way of writing is suitable for minutes of office meetings with short duration and relatively simple research matters. The general method of writing is to first summarize the general situation of the meeting, and then describe the spirit of the meeting. Since there are many matters agreed upon, they should be summarized and divided into several issues, or into several large blocks, or into several items, and expressed in an orderly manner. Commonly used words such as "the meeting considered", "the meeting pointed out", "the meeting decided", etc. Expressive language; you can also summarize a few questions and directly quote a representative speech of a participant, such as "XX said", "XX thinks", etc. This writing method is suitable for large-scale and special meeting minutes.

3. Requirements for writing meeting minutes

1. Reflect the spirit of the meeting truly and accurately

The writer should attend the meeting, fully understand the meeting, and accurately Focus on the opinions discussed at the meeting, truly and accurately reflect the purpose of the meeting, and do not allow subjective speculation to distort the spirit of the meeting.

2. Make a comprehensive summary correctly

According to the purpose of the meeting, make a comprehensive summary of the meeting content, reflect the spirit and essence of the meeting, and be general and theoretical.

3. The key points should be highlighted and the priorities should be clear.

Meeting minutes are to organize the key points of the meeting. These points are also the focus of the meeting, which is expressed as the unanimous opinion of the majority of people. The main space should be given to reflect; as for the opinions of a few people, if they are correct, they should also be given a certain amount of space to reflect. Don't prioritize things. Miscellaneous and trivial.

4. The text should be concise and well-organized

Use general words and sentences, be concise and precise in expression. The issues discussed at the meeting should be summarized and reflected in levels and categories, and should be organized and easy to read and execute.

5. Write in a timely manner

It is best to complete the first draft when the meeting ends, so that it can be modified in time after soliciting the opinions of the participants. How to write meeting minutes 5

1. Meeting minutes format

Meeting minutes usually consist of a title, body, main sender, and copy unit. There are two types of titles. One is the name of the meeting. Add minutes, such as "Minutes of the National Rural Work Conference". The second is to add content and minutes to the meeting held by the agency, such as the "Minutes of the Provincial Economic and Trade Commission Meeting on Enterprises Turning around Losses".

The body of meeting minutes generally consists of two parts.

(1) Overview of the meeting.

It mainly includes the meeting time, location, name, host, participants, and basic agenda.

(2) The spirit and agreed matters of the meeting. The minutes of executive meetings, office meetings, and daily work meetings generally include the content of the meeting and the agreed matters. Some may also outline the significance of the agreed matters. The minutes of working meetings, professional meetings and symposiums often also include experience, practices, opinions, measures and requirements for future work.

2. Three ways of writing meeting minutes

Depending on the nature, scale, topics, etc. of the meeting, there are roughly the following ways of writing:

(1) Focused overview method. This way of writing is to summarize the basic situation of the meeting, the main issues discussed and studied, the understanding of the participants, and the relevant matters agreed upon (including measures, methods and requirements to solve the problem, etc.), and use a summary narrative method to give an overall elaboration and explanation. , this writing method is mostly used to hold small meetings, and the issues discussed are relatively concentrated and single, the opinions are relatively unified, easy to implement, and the writing length is relatively short. If there are many topics for the meeting, they can be listed in separate items.

(2) Itemized narrative method. When convening large and medium-sized meetings or meetings with many topics, the method of itemized narrative is generally adopted, that is, the main content of the meeting is divided into several large issues, and then additional numbers or subtitles are added to write them in items. This writing method focuses on horizontal analysis and explanation. The content is relatively comprehensive and the problems are explained in detail. It often includes analysis of purpose, significance, current situation, and elaboration of goals, tasks, policies and measures, etc. This kind of minutes is generally used for meetings that require comprehensive understanding and in-depth implementation at the grassroots level.

(3) Speech summary method. This writing method is to organize the typical and representative speeches at the meeting, extract the main points and spiritual essence, and then elaborate on them according to the order of speeches or different contents. This way of writing can more faithfully reflect the opinions of the participants. This method of writing can be used for minutes of certain meetings that are arranged by superior authorities and require understanding of the different opinions of participants.

3. Characteristics of meeting minutes

1. Documentary content. Meeting minutes truthfully reflect the content of the meeting. They cannot be recreated apart from the actual meeting, and cannot be artificially elevated, deepened, or filled in. Otherwise, it will lose the objective authenticity of its content and violate the requirements of documentary.

2. The key points of expression. Meeting minutes are compiled based on the circumstances of the meeting. Writing meeting minutes should be organized, refined and summarized around the theme and main results of the meeting. The focus should be on introducing the results of the meeting rather than describing the process of the meeting. Do not keep a running account.

3. The particularity of the title. Meeting minutes are generally written in the third person. Since meeting minutes reflect the collective will and intention of the participants, "meeting" is often used as the subject of expression, such as "meeting opinion", "meeting point out", "meeting decision", "meeting request", "meeting call", etc. manifestation of particularity.

IV. The difference between meeting minutes and meeting minutes

Meeting minutes are different from meeting minutes. The main differences between the two are: First, they are different in nature: meeting minutes are actual records of discussions and speeches, and are business documents. Meeting minutes record only key points and are legal administrative documents. Second, the functions are different: meeting minutes are generally not made public and do not need to be communicated or circulated, and are only used for archival purposes; meeting minutes are usually communicated or circulated within a certain range and require implementation. ;