Etiquette for workplace meetings [common sense of etiquette for attending work meetings in the workplace]

In the workplace, attending meetings is a basic workflow, in which there are many etiquette precautions. The following is a collection of articles on etiquette and common sense for attending work meetings in the workplace. I hope I can help you!

common sense of etiquette for attending work meetings in the workplace

1. General etiquette for attending meetings

Participants should dress neatly, be generous in appearance, enter the venue on time, enter and leave in an orderly manner, and be seated according to the meeting arrangement. Listen carefully during the meeting and take notes in time. Don't whisper or whisper in private. At the end of the speech, the speaker should applaud. If you leave midway, you should be quiet and not disturb others.

pay attention to the civilized use of mobile phones and pagers.

2. The etiquette of the meeting host

should be neat and tidy, generous and solemn, and full of energy.

if you are standing as a host, you should put your legs together and keep your back straight. When holding a manuscript, the right hand holds the bottom middle of the manuscript, and the five fingers of the left hand are close together and naturally droop. When holding the manuscript with both hands, you should be chest-high. When sitting in a chair, you should stand up straight, lean forward with your shoulders and press your hands lightly on the edge of the table. Don't rub your eyes, shake your legs and other indecent actions during the hosting process.

You should speak clearly, think quickly, and be concise.

the meeting atmosphere should be adjusted according to the nature of the meeting, either solemn, humorous, calm or active.

you can't greet acquaintances at the meeting, let alone have a cold conversation.

3. Etiquette of conference speakers

Formal speakers should be dressed neatly and walk naturally and forcefully when they step onto the rostrum.

When you speak, you should be articulate, logical and concise. If you make a written speech, you should always look up and scan the venue, and you can't lower your head and read the manuscript. After the speech, you should thank the audience.

when speaking freely, you should pay attention to: introduce yourself first. The speech should be short, the point of view should be clear, the different opinions should be persuaded by reason, and the attitude should be calm. Listen to the arrangement of the host.

4. Seating arrangement in small meetings

Small meetings generally refer to meetings with few participants and small scale. The main feature is that all participants should be seated without a dedicated rostrum.

seating arrangement for small meetings can take three forms.

(1) Free seat selection

That is to say, all participants are completely free to choose their seats without arranging fixed specific seats.

(2) Seating in front of the meeting room

Generally, the position facing the main entrance of the meeting room is the position of the chairman of the meeting, and other participants can sit on both sides freely and in turn.

(3) Seating according to the scenery

That is, the position of the chairman of the meeting need not face the main entrance of the meeting room, but should be backed by the main scenery in the meeting room, such as calligraphy and painting, podium, etc. The seating arrangement of other participants is similar to the former.

5. seating principle of large-scale meetings

large-scale meetings generally refer to large-scale meetings with many participants. The biggest feature is that the podium and the audience should be set up separately.

(1) podium seating

The podium of a large conference should generally face the main entrance of the venue. Sit face to face with the masses. On the table in front of each member, a two-way table sign should be placed.

Presidium seating principle: the front row is higher than the back row, the center is higher than both sides, and the left side is higher than the right side.

(2) The host is seated

First, he lives in the center of the front row; The second is to live on both sides of the front row; The third is to arrange seats according to their specific status, but they should be seated in the front row.

(3) Speaker's seat

It is not appropriate for a speaker to sit in his place when speaking. Conventional position one is located in front of the rostrum; Second, it is located in the right front of the rostrum.

(4) Crowd seats

All seats under the rostrum are called crowd seats.

(5) Free-style seat selection

Common sense of meeting reception etiquette in the workplace

According to the different number of people attending the meeting, the different contents of the preparatory work for meeting reception and the different ways of meeting reception, there are different organizational methods and etiquette requirements for the meeting.

the first is the preparation for the meeting.

according to the meeting scale, determine the reception specifications.

issue meeting notices and meeting schedules.

the notice of the meeting must specify the name of the convener or the name of the organization or unit, the time and place of the meeting, the theme of the meeting, the participants, conference fees, materials to be brought, contact information, etc. Pay attention to the receipt attached to the notice, so as to determine whether the invited person will attend the meeting and whether there are other requirements for those who are going to attend the meeting. For conference participants from other places, a road map to the conference site and hotel should also be attached. This road map avoids many troubles for outsiders to ask for directions.

The meeting schedule is the specific arrangement of meeting activities every day during the session, and it is an important basis for people to understand the meeting. Its form can be either written or tabular. It can be distributed with the meeting notice.

select the venue.

when choosing a meeting place, it should be considered comprehensively according to the number of participants and the content of the meeting. It is best to meet the following standards:

First, the size should be moderate. The venue is too big, the number of people is too small, and there are too many empty seats, which gives the participants a feeling of depression; The venue is too small, too many people, crowded together, like a peasant market, not only appears stingy, but also can not hold the meeting well at all. Therefore, British Prime Minister Winston Churchill once said: Never use a room that is too big, but just a room of just the right size.

second: the location should be reasonable. A meeting called by history will be dismissed in an hour or two, and the venue can be set in a place where the participants are concentrated. For meetings that last more than one day, the venue should be set as close as possible to the residence of the participants, so as to avoid the participants running back and forth.

third: the ancillary facilities should be complete. Meeting personnel must check the lighting, ventilation, sanitation, service, telephone, sound amplification and recording of the meeting place. We should not rashly think that the last meeting will be equally smooth just because it was held here and there was nothing wrong. Otherwise, losses may be caused.

fourth: there should be a parking lot. In modern society, few people come to the meeting with a pair of sandals and an umbrella. Cars and motorcycles must have parking places before they can drive.

layout of the venue.

the layout of the venue includes the decorations around the venue and the configuration of seats.

Generally, for large-scale meetings, banners are hung in the venue according to the contents of the meeting. Welcome and celebration slogans are posted at the door. Appropriate relaxed bonsai and potted flowers can be placed in the venue; In order to make the venue more solemn, the national flag and party flag can be hung on the rostrum, or the national emblem and emblem can be hung. If cups and drinks need to be placed on the desktop, they should be scrubbed clean and placed beautifully and uniformly.

The allocation of seats should be in line with the style and atmosphere of the meeting and pay attention to the protocol order. There are mainly the following allocation methods:

① Round table type. If a round table or oval table is used. This arrangement makes the participants sit around the table with the leaders, thus eliminating the sense of inequality. In addition, participants can clearly see other people's faces, which is beneficial to exchange views with each other. This form is suitable for meetings of about 12 people. Seating arrangement should pay attention to the guests or superior leaders face to face with the enterprise leaders and escorts. The top leader of the guests should sit in the middle of the south or the door, and the top leader of the enterprise should sit opposite the superior leader. Sit diagonally opposite each other at the same level.

② mouth font. If a long square table is used. This form is more suitable for meetings with a large number of people than round tables.

③ classroom type. This is the most widely used form, which is suitable for meetings with the purpose of conveying information and instructions. At this time, the number of participants is relatively large, and there is no need to discuss and exchange opinions among participants. In this form, the rostrum sits opposite the audience. The seats of the rostrum are arranged according to the positions of personnel and social status. The chairman's seat is in the middle of the first row, and the rest are arranged in turn according to the principle of left for bottom and right for top.

prepare meeting materials.

the conference group should prepare the necessary information about the topics of the meeting, which should be sorted out and distributed to the participants in a folder, so as to facilitate their reading and preparation for their speeches.