What are the rules and methods for filing and arranging engineering files?

1) filing shall meet the following requirements:

(1) The archive file must be complete, accurate and systematic, which can reflect the whole process of engineering construction activities.

(2) The archived documents must be sorted and composed of documents that meet the requirements.

2) The filing time shall meet the following requirements:

(1) According to the construction procedures and engineering characteristics, filing can be carried out by stages, or after the unit or division project is completed and accepted.

(two) after the survey and design unit completes the task, the construction and supervision unit shall file the relevant project files with the construction unit before the completion and acceptance of the project.

3) After the survey, design and construction units collect all the engineering documents and file them,

Construction units and supervision units shall review the completeness, accuracy, systematicness and quality of archives according to the requirements of urban construction archives management institutions. After passing the examination, it shall be handed over to the construction unit.

4) There are generally not less than two sets of engineering files, one set is kept by the construction unit, and the other set (original) is handed over to the local urban construction archives (room).

5) When the survey, design, construction, supervision and other units hand over the files to the construction unit, they should prepare a handover list, and the handover can only be carried out after both parties sign and seal.

6) All documents that need to be filed by design, construction and supervision units shall be filed separately according to the requirements of relevant state regulations.

Classification of project management documents:

1) Engineering contracts, agreements, bidding documents, lease agreements, engineering budget settlement, engineering quota and claim information belong to the contract specialty of the Engineering Department;

2) Images, photos and videos shall be returned to the General Management Department (the archive management personnel at the end of the project);

3) Administrative documents belong to the General Management Department;

4) Engineering construction technology and management data (except audio-visual data) shall be returned to the Engineering Department.

Reference to the above contents: Baidu Encyclopedia-Specification for Filing and Arrangement of Construction Engineering Documents