How to organize a meeting

question 1: how to organize a meeting if I organize the meeting, first of all, I should make clear the purpose, significance and task of convening this meeting and determine the theme and topic of the meeting.

the first step is to make a detailed meeting plan. Clear the location of the meeting. Determine the start time and duration of the meeting, the time and place of * * *, notify the participants in writing or by telephone, budget the meeting funds, and prepare relevant meeting materials.

Step 2: After making a plan, communicate with colleagues and make changes, report to the leaders for approval and listen to their opinions.

the third step is to arrange the meeting place, stick up slogans, banners, etc., arrange the seats according to the arrangement, implement the logistics security work such as vehicles, food and accommodation, and pay attention to safety.

the fourth step is to define the agenda of the meeting, determine the meeting host and spokesperson, and implement it as planned.

finally, do a good job in reporting the news of the meeting, summarize the meeting, distribute meeting minutes, and supervise the implementation of the meeting spirit.

question 2: how to organize a meeting well? First, preparation before the meeting

1. Determine whether the meeting is necessary. Can the problems to be solved at the meeting be solved more effectively by other means?

2. Determine the purpose of the meeting. What kind of results are you trying to achieve? What kind of decision is the meeting going to make? What action plan are you going to achieve?

3. Prepare the agenda. List items related to the purpose of the meeting. Sort the items according to their importance. Group related projects into one group. Limit the negotiation time for each

project.

4. Collect all the information related to the items discussed at the meeting. If it is too long and too much, extract the main points.

5. Before the meeting, circulate the agenda and sorted documents among the participants.

6. Limit the participants according to the issues to be discussed.

7. Check whether there is any new information during the formal meeting. If so, please tell us briefly.

2. Control during the meeting

1. Describe the purpose of the meeting.

2. Check and record the attendees.

3. Put forward each item according to the order of the agenda, and then discuss it to solicit the opinions of relevant participants.

4. Give everyone a chance to express their opinions.

5. Control the discussion process. If it has nothing to do with the topic or goes deep into unnecessary details, it should be guided to the topic itself in time.

6. If the discussion becomes complicated and different opinions appear, you should summarize them according to your own understanding.

7. stick to the scheduled time and don't delay.

8. Summarize each item after discussion, so as to make a decision or reach a conclusion.

9. At the end of the meeting, summarize the obtained results. If further discussion is really necessary, it can be postponed to the next meeting.

1. Determine the topic and time of the next meeting.

3. Work after the meeting

1. Circulate the meeting minutes among those who attended and those who did not attend. Meeting minutes should be accurate. The decision made in the meeting should highlight the name, time and standard of the person responsible for the action. Indicate the date and time of the next meeting.

2. supervise and inspect the implementation according to the meeting.

question 3: how to arrange a small-scale routine meeting held in a general unit can arrange the meeting affairs in advance through a simple meeting plan or meeting notice. Making a good meeting plan and making careful arrangements for the purpose, scale, time, location and facilities, content, agenda, schedule, organizational form, meeting documents, funds and logistics services before the meeting can promote the smooth progress of the meeting and achieve satisfactory expected results. Some meetings need to be approved by higher authorities, and the meeting plan can be used as an important basis for higher authorities to review and approve. Some conference programs can also play the role of notification, informing the liaison office or the participating units of the preparations, so as to make the necessary preparations.

The contents of the conference preparation plan include:

1. Determine the name of the conference. 2. Determine the topic. 3. Guiding ideology. 4. Task requirements. 5. Determine the participants. 6. Determine the time and place. 7. Duration of the meeting. 8. Schedule. 9. Meeting leaders. 1. Determine the contents of the meeting notice. 11. The meeting notice shall be followed up to implement the procedures and requirements. 12. Requirements for venue layout. 13 types, contents and requirements of meeting documents. 14. Types and requirements of conference equipment and supplies. 15. Conference logistics arrangements. 16. Meeting minutes arrangement. 17. Arrangements for venue services. 18. Conference budget arrangements. 19 agreed reminders and feedback procedures, requirements and responsible persons. 2. Other precautions.

question 4: how to organize a good meeting? Presumably, this is a topic that every scholar who is eager for academic recognition and success wants to know. This paper focuses on the following issues: 1. The difference between large and small conferences; 2. Differences between international and domestic conferences; 3, the choice of long and short meetings; 4. Professional or comprehensive meetings; 5. Do you need to display posters? 6. Many short speeches or few long speeches; As for the specific content, I won't introduce it in detail here. I hope interested readers can read the English original (The Heights and Laws of Scientific Conferences.26 March Volume 231-234) in detail, and I believe you can be inspired by it. Here are ten suggestions put forward by the author to the conference organizers and participants respectively: for the conference organizers: 1. The most important part of any conference is the interaction between speakers and participants, and successful conferences must be those that can promote this interaction; 2. The ideal length of most conferences is less than 3 days. For some large conferences, it can reach 4 days, but it doesn't need to be longer. No matter how profound the professional background of the audience is, there is no need to invite too many experts in the field to give a speech. Clear thinking is the most important quality for a speaker. Conference organizers need to select suitable speakers according to these characteristics. 4. The multi-ethnic background of the speaker and audience and the harmonious gender ratio will contribute to the success of the conference; 5. Inserting a few speeches with other contents into professional meetings will make the meetings more successful; 6. The whole world is divided into people in the morning and people at night. If the meeting is only aimed at one type of people, it is likely to make mistakes; 7. A meeting without rest time is not only exhausting, but also inefficient; 8. Arranged contradictory speeches to annoy the audience and speakers. This point needs special attention, and it is also applicable to scholars in different fields. 9. Nothing can make a speech fail faster than making the audience unable to see the picture clearly and hear the speech clearly (if you are an audience, I suggest you ask some questions so that your voice can be heard by others; If you are a speaker, try to repeat the question so that the audience can hear it clearly, even if it is the best sound effect); 1. The environment of the meeting affects the quality of the meeting, and so does the food. The role of the environment is often underestimated. Suggestions for conference participants: 1. Don't drink water in developing countries; Don't drink beer in developed countries; 2. Don't be stingy with feedback, because the organizer of the meeting expects your feedback. Don't forget some positive feedback: this is the honor that organizers deserve; 3. Don't avoid it, even if you are a shy person, maybe you can get lifelong friends from the participation in the meeting; 4. Don't pester the poster presenter. If you are showing a poster, don't let individual viewers occupy all your time; 5. If you only attend some meetings in your research field, you will not grow. Try some conferences in other fields! 6. You are the sum of your intake (in view of this, you may stop eating junk food or low-quality meetings); 7. Don't underestimate the importance of a good sleep; 8. Life is too short, so don't always attend meetings close to home; 9. Life is too short, so don't spend a week attending a meeting; 1. Have fun. Remember, science makes people know how to live more than work.

Question 5: How to effectively organize a meeting for study and discussion? Before organizing a meeting, be sure to clarify the purpose of the meeting. No matter how big or small the meeting is, it is necessary to have a clear meeting topic and the problems to be discussed and solved, and let the participants know and make preparations in advance. If there are meeting materials that need to be known to the participants, they must be distributed in time and told to read them.

the range of participants must be accurate. General participants need organizers, moderators, meeting participants and recorders. The range of participants in the meeting can neither be too large nor too small. Too many people, too many scattered opinions, it is not easy to form a unified opinion, but also easy to cause lengthy meeting time; The number of people is too small to collect opinions effectively.

make preparations before the meeting. The preparatory work before the meeting should include issuing the notice of the meeting, with comprehensive contents, including time, place, topics, participants, meeting agenda, required time, meeting requirements, etc. At the same time, it should be ensured that the notice is issued in place to avoid the situation that the participants do not receive the notice and affect their participation. The layout of the meeting site (including the hanging of publicity banners, the arrangement of meeting seats, seats, fruits, tea cups, flowers, materials and the arrangement of conference tables), and the debugging of electronic equipment such as lighting, acoustics and air conditioning.

during the meeting, we should give full play to the coordinating role of the host. Arrange the order reasonably, and generally important issues are discussed in front. In a meeting, we should pay attention to the topic of the meeting and control the speaking time. In order to control the time, some enterprises set up alarm clocks, reminders and other equipment to prompt, and when the speaker is too far from the topic, we can also remind the host to stop. When the topic of the meeting can't be debated, the host should coordinate the meeting in time to ensure the smooth progress of the meeting.

during the meeting, there is also good service. For example, it is necessary to let the service personnel renew the water every once in a while, the meeting sometimes needs to temporarily increase the number of participants, and it should be notified in time, etc., and there is the timely handling of unexpected situations.

after the meeting. For some important meetings, it is necessary to form minutes after the meeting, and the meeting recorder should be urged to sort out the minutes in time and submit them to relevant leaders for review and distribution. At the same time, it is necessary to strengthen the implementation supervision according to the resolutions recorded in the meeting.

the final meeting documents should be filed in time. Don't forget, the organizers of the meeting should reflect on the whole organizational process of the meeting in time, summarize what links are not well done and what links are well done, and slowly formulate the standard process of meeting organization, which can save time, improve efficiency and avoid omissions.

question 6: how to organize an efficient meeting? today's enterprises are addicted to organizing meetings, and many employees in the company spend their main time talking. In order to improve efficiency and make

value for money, it is necessary to make full preparations before each meeting to avoid inefficient meetings.

The following ten points should be noted when organizing a meeting:

1 Purpose. Every meeting should have clear and accurately defined expectations. Make it clear whether the meeting is for information exchange, problem solving or decision making.

2 organize preparation. Make sure that the organization of the meeting, such as technical issues, meeting rooms and auxiliary tools, is infallible through Checklist and timetables.

3 preparation of content. Schedule and approximate time allocation, all relevant information and documents, and notify all relevant personnel.

4. time. The longest meeting should not exceed 9 minutes, and it is best to have only 6 minutes. If there is too much discussion, we should arrange a rest.

5. Be punctual. Start on time. Once you wait, you always have to wait. Check whether all the factors that interrupt the meeting and affect the meeting have been eliminated?

6. discipline. Self-discipline and time discipline of the participants. Have you determined who has the time, the best time slot arrangement, and the time to end the meeting?

7. Visual tools. The use of visual AIDS, such as whiteboard, projector, recording paper, drawing board, etc. The content of the discussion should be visible to all.

8. Meeting management. An authoritative meeting manager. Limit the off-topic discussion and check whether the purpose of the meeting passed in advance has been achieved.

9. Action after the meeting. Participants reached an agreement and decided what kind of follow-up actions should be taken to ensure the implementation of the meeting results: who completed what when?

1. summary. Handwritten action plans and meeting minutes can be photographed or copied immediately, so that all participants can get

Question 7: How to organize the regular meeting system is the essence of a market, and it is a necessary process for every manager to grow up. Learning to hold regular meetings can make him grow up quickly in a short time, better and more accurately grasp the shortcomings of the market and find better solutions.

regular meetings are not empty slogans, but practical and practical solutions to problems. If the manager takes the daily meeting as a demonstration of his eloquence, he will gush out his opinions and shout some beautiful empty slogans at the daily meeting, such as we must improve the interception rate, achieve a 1: 2.5 repayment rate, and make our market bigger and better. It sounds exciting, but the employees are confused. How to improve the interception rate? How can I get a 1: 2.5 payment? It's like the commander gave an order: take a highland within 2 hours. But how to win, there is no specific plan, just tell the soldiers to win the highland within 2 hours. The soldiers will rush blindly like sheep, and the result can be imagined. It must have ended in failure and the mortality rate is high. Throughout every war in history, there are detailed attack plans before the war, even Plan I, Plan II, Plan III,,,,,, even if he comes from a grass-roots background like Li Yunlong, although his fighting style is very strange and seems to have no rules, in fact, he has been deployed in detail. Therefore, the regular meeting is an offensive seminar before the war, summing up experience, finding out the problems, making solutions, and knowing ourselves and ourselves, fighting every battle!

every meeting has a process, and the regular meeting is no exception. The regular meeting also has its own process. Only by grasping the process well can this regular meeting be regarded as a successful one. According to the summary of the regular meeting, I think the regular meeting has the following process:

1. The manager himself must make preparations for the regular meeting

2. The theme of the regular meeting

3. The problems to be solved at the regular meeting

4. Who is the main speaker at the regular meeting

5. Infiltration of some conventional problems

If this process can be implemented at the regular meeting, it will be beneficial to the manager. Let's analyze the process of this regular meeting in detail.